PROCUREMENT PLAN FOR COMESA - Comprehensive Africa Agriculture Development Program (CAADP) Multi-Donor Trust Fund Child Trust Fund (CTF)

I.  General

1.  COMESA’s strategic agricultural goal is to achieve improved regional food security in the COMESA region with Member States recognizing that attaining food security is not possible without achieving agriculture sector competitiveness. The specific project development objective of the proposed CAADP - Child Trust Fund (CTF) is improved strategic planning and implementation of agricultural investments at the national and regional levels. This will be accomplished by supporting COMESA’s capacity to support the CAADP Roundtable process at the country and regional levels. The CTF is expected to result in more efficient and effective organization of Roundtable events; acceleration of compact signing; implementation of strategic work at country and regional levels; and improved harmonization and alignment of development activities and Development Partners (DPs) around CAADP priorities.

2 Project ID No: P121899

3. Project Implementing Agency: Common Market for Eastern & Southern Africa (COMESA)

4. Bank’s approval Date of the Procurement Plan: 8th June 2010

5.  Date of General Procurement Notice: June 2010

6.  Period covered by this procurement plan: 18 months July 2010 to December 2011

II. Goods and Works and Non-Consulting Services.

7.  Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement:

Table 1: Thresholds for Procurement Methods and Prior Review - Goods

(No works contracts are envisaged under the project)

Expenditure
Category / Contract Value
(Threshold)
USD / Procurement Method / Contracts Subject to
Prior Review
Goods / >=100,000
>=30,000 < 100,000
<30,000
All value / ICB
NCB
Shopping
Direct Contracting (Single Source) / All Contracts
As identified in procurement plan Contract
None
All Contracts

Note: No procurement of works is expected under the project

8.  Prequalification. N/A

9.  Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: N/A

4.  Reference to (if any) Project Operational/Procurement Manual: N/A

10. 

11.  Any Other Special Procurement Arrangements None

12.  Procurement Packages with Methods and Time Schedule

a.  Procurement of Good and Services

Description / Package
Number / Ref
Number / Estimated
Amount in
US $ / Proc
Method / Preq
(yes / no) / Domestic
Preference / Prior
or
Post
Review / Expect
Bid
Opening
Date / Expected
Contract
Signature
Date
1. Procurement of 12 Laptops, 3 printers and 1 Scanner / 3 / G/01/10 / 21,500 / shopping / No / No / Post / 08/2010 / 09/2011
2. Procurement of office furniture / 1 / G/02/10 / 12,750 / Shopping / No / No / Post / 08/2010 / 09/2010
3. Procurement of Heavy Duty photocopier / 1 / G/03/10 / 1,000 / Shopping / No / No / Post / 08/2010 / 09/2010
4. Procurement of Teleconferencing equipment (Polycom) / 1 / G/04/10 / 500 / Shopping / No / No / Post / 08/2010 / 09/2010
5. Publication of Documents and other dissemination materials / 1 / S/01/10 / 30,000 / Shopping / No / No / Post / 10/2010 / 10/2010-12/2011
6. TV and Radio Communication Products / 1 / S/02/10 / 30,000 / Shopping / No / No / Post / 10/2010 / 10/2010-12/2011
7. Sub Total Goods / 95,750
Note: No procurement of works is expected under this project
III. Selection of Consultants

13.  Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:

Table 2: Thresholds for Consultants Selection Methods and Prior Review

Expenditure
Category / Contract Value
(Threshold)
USD / Selection Method / Contracts Subject to
Prior Review
Consultants
Firms /
>=100,000
<100,000
<All values / QCBS
CQS, LCS, QBS, FBS,
SSS / All contracts
As identified in procurement plan
All contracts
Individual Consultants (IC)
(a)  Competitive selection
(b)  Single Source Selection / >=50,000 / IC / All contracts
All values / SSS / All contracts

NOTE:

Contracts selected on basis of CQS, LCS and FBS may not exceed cost estimate of US$100,000 equivalent.

14.  Terms of Reference (TOR): TOR for all consulting assignments (firms and individual consultants) irrespective of selection method or value will be subject to prior review by the Bank.

15.  Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. In the case of this COMESA implemented project, the national consultants at the option of COMESA may be consultants from one member country or from the entire group of COMESA countries.

16.  Any Other Special Selection Arrangements: None

17.  Consultancy Assignments with Selection Methods and Time

1 / 2 / 3 / 4 / 5 / 6 / 7
Ref.
No. / Description / Selection Method / Estimated
Cost in US$ / Prior /
Post
Review / Expected proposal submission /opening Date / Comments
COM/ 01/10 / Recruitment of 6 consultants for Stock taking analysis (DRC, Eritrea & Mauritius) – 2 consultants per country / IC / 108,000 / post / 08/10/2010 / 2 consultants per country to be selected competitively in each country in separate competitive selection processes
COM/ 02/10 / Consultants for Investment Options analysis in 6 countries(Madagascar, Comoros & Seychelles, Mauritius, DRC & Eritrea) / IC / 150,000 / Post / 01/2011 / 2 consultants per country to be selected competitively in each country in separate competitive selection processes
COM/03/10 / Consultancy Round table Support / CQS / 30,000 / Post / 08/2010
COM/ 04/10 / Consultancy to design elements of Compact / CQS / 12,000 / Post / 08/2010
COM/ 05/10 / Consultant to support Country team / SSS / 36,000 / prior / 08/2010
COM/06/10 / Consultancy on designing elements of the compact / IC / 24,000 / post / 08/2010 / Competitive selection of IC
COM/07/2010 / Consultant to finalise Regional Compact Development / CQS / 40,000 / post / 09/2010
COM/ 08/10 / Consultant on emerging strategic issues / IC / 18,000 / post / 11/2011 / Competitive selection of IC
COM/ 09/10 / Consultant to develop database / IC / 9,000 / post / 11/2010 / Competitive selection of IC
COM/10/10 / Technical Assistant for database / IC / 6,000 / post / 11/2010 / Competitive selection of IC
COM/ 11/10 / Consultant for Website / IC / 5,600 / post / 10/2010 / Competitive selection of IC
COM/ 11/10 / STA to input content / IC / 3,000 / post / 10/2010 and 11/2011 / Competitive selection of IC
COM/12/10 / Consultant to conduct case study in the COMESA Region / CQS / 48,000 / post / 11/2010
COM/13/2010 / Snr Agric Advisor/CAADP Coordinator / IC / 196,500 / prior / 08/2010 / Single Source selection of IC
COM/14/2010 / Regional Process & Partnerships Facilitator / IC / 147,600 / prior / 08/2010 / Competitive selection of IC
COM/15/2010 / M&E Specialist / IC / 133,200 / prior / 08/2010 / Competitive selection of IC
COM/16/2010 / Communication Specialist / IC / 72,000 / Post / 08/2010 / Competitive selection of IC
COM/17/2010 / Country Process Facilitator / IC / 135,000 / prior / 07/2010 / Single Source selection of IC
COM/18/2010 / Administrative Assistant / IC / 30,600 / post / 07/2010 / Competitive selection of IC
COM/19/2010 / Finance Assistant / IC / 54,000 / post / 08/2010 / Single Source selection of IC
Sub Total Consulting Assignments / 1,000,500

d. Training and workshops

Ref.
No. / Training, workshop and study tours / Estimated Cost (US$) / Estimated Duration / Expected Training Date
1 / CAADP Launch Workshops (3 events) / 75,000 / 4 months / Aug-November 2010
2 / Validation workshops (4 events) / 30,000 / 5 months / April- September 2011
3 / Compact signing workshops (10 events) / 50,000 / 18 months / July 2010-Dec 2011
4 / Regional consultative meetings – pre compact (2 No.) / 50,000 / 2 months / July 2010+Dec 2011
5 / Regional meetings – Compact signing event / 41,400 / 1 month / August 2010
6 / Policy Seminar and Policy dialogue events / 30,000 / 1 month / July 2011
7 / Regional validation and training workshop on M&E / 25,000 / 2 month / April 2011+June 2011
8 / Regional meeting for communication contacts / 25,000 / 1 month / October 2011
9 / Training of Focal Point and CAADP Country teams / 150,000 / 12 months / Jan-Dec 2011
10 / Other missions to member states / 260,000 / 18 months / July 2010-Dec 2011
11 / Sub Total Training , workshops and capacity Building / 736,400

Note:

All training will be based on agreed training plan that will be prepared by COMESA and submitted to the Bank and will include at the least the justification of the training identified and the capacity gap, the intended trainees, the name of the training provider, the duration and cost of training. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and how these skills will contribute to enhance their performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required.

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