Travel Assistance Application

The AAMVA Region II Boardwelcomestravel assistance applications from each Region II jurisdiction that may be under travel restrictions that would otherwise prevent the jurisdiction from sending attendees to the Region II conference.Each applicantmust complete this form and return it by email toPatrice Aasmoat no later than April 1, 2017.In order to make travel assistanceavailable to as many people as possible, please do not overestimate projected costs. Please review the assistance criteria on the following pagebefore submitting the form. Please provide ALL requested information by filling in or checking the grey boxes.

Agency Name
Name & Title of Person Making Travel Assistance Request / Contact Information for Person Making Request
Name:
Title: / Email:
Phone:
Name & Title of Person to Receive Travel Assistance / Contact Information for Person to Receive Assistance
Name:
Title: / Email:
Phone:
Reason for Travel Assistance Request
Has required travel approval been received from the appropriate authorizing person (Director, Governor, etc.)?
Yes No Comments:
Is your agency sending other attendees to the 2017Region II conference?
Yes No If yes, who are you sending?
Are you requesting funding for other attendees? Yes No Comments:
The following expenses are anticipated for 2017 Regional Conference travel for the person listed above.(check all that apply) Review travel assistance criteria on the following page first.
airfare –estimated airfare cost of $
hotel – estimated hotel cost of $105.00/night (+ taxes) for nights(NOTE: Four night maximum allowed - Sun arrival, Thu departure)
conference registration fee of $250 (You are requested to pay your own registration fee if possible. Mark this
box ONLY if your cannot do that. See criteria #4 on next page)
Miscellaneous $ Please provide details of other expenses being requested - NOTE: Flat rate, dailyper diem payments will NOT be made. Only actual expenses will be reimbursed.
Please provide any additional information that would be helpful in evaluating the grant application.

Please ensure that all requested information has been provided before submitting this application.

Travel Assistance Criteria

Priority for support within each affected jurisdiction will be given, in order, to delegates from a jurisdictional department not represented in one of the following categories:

  • Persons serving on the Region II board;
  • Persons serving as Region II session leads;
  • Persons serving as conference coordinators (2017 and 2018).
  1. In order to be eligible for travel assistance, all AAMVA dues must be paid in full.
  2. Applicants must have a genuine need for travel assistance, e.g., full or partial jurisdictional funding is NOT available.
  3. If submitting more than one application,all applications must be submitted together and ideally multiple disciplines should be represented (e.g., adriverrepresentative, and/or a vehicle representative and/ ora law enforcement representative)
  4. If possible, the agency is requested to pay the individual’s conference registration fee of $250. (If that is not possible, please note on the application).
  5. Per diem costs will not be approved. Please note that most of the meal costs are covered through the conference registration fee.
  6. Individuals receiving travel assistance who intend to travel by air must make their own flight arrangements and then apply for reimbursement upon completion of travel (a travel expense voucher will be supplied upon notification of approved travel assistance).
  7. If an individual(s) opts to drive to the conference, mileage reimbursement cannot exceed what would have been spent on airfare.
  8. Individuals receiving travel assistance must make their own hotel arrangements and then apply for reimbursement upon completion of travel (a travel expense voucher will be supplied upon notification of approved travel assistance).
  9. Appropriate jurisdictional / agency travel approvals must be received by the applicant prior to submission of the travel assistance request.
  10. If possible, all requests for reimbursements should be bundled and sent at once by a jurisdiction/agency when the reimbursement check is to be paid to the agency (as opposed to an individual).