MINUTES FOR THE ANNUAL CITRUS FRUIT COORDINATING MEETING HELD ON 08 SEPTEMBER 2011, AT ARC-INFRUTEC IN STELLENBOSCHAT 09:00.
For a copy of presentation, please contact Patrick Magadani on (012) 319 6235or Ms Juliet Maja on (012 319 6178). For more information please contact the respective speakers.
ATTENDANCE LIST
NAME / COMPANY / E-MAIL ADDRESS- Mike Holtzhausen
- Joey Coetzee
- Salamina Maelane
- Justin Chadwick
- Patrick Magadani
- Muavhi Rejoice
- Juliet Maja
- Bernard Magagula
- Harry Hlekane
- Francois Möller
- Kgabo Matala
- Jan Carel Kritzinger
- Chris Pienaar
- Marchelle Young
- Arthur Kemp
- Tankiso Mpholo
- Nico Smith
- Bernard Henningh
- Clinton Smart
- Vijan Chetty
- Kasavan Naicker
- Preggy Pillay
- Bonke Bashe
- Annellese Hertmann
- Cyril Julius
- Steve Turner
- Susanne de Waal
- Sylvia Ndlovu
- Paul Hardman
- Jan Hendrik Venter
- Mashudu Silimela
- Yolanda Matebe
- Phindulo Mashau
- Khanyisa Maphutha Hoveni
- Wilfred Matshediso
- Madre Erasmus
- Chantelle Barnard
- Marc Danieli
- Francois Boshoff
- Ida Viljoen
- Christo Theron
- John Perold
- Salome van Zyl
- Mariëtte Bruwer
- Japie Claassen
- Simone Daniels
- Shawn Coetzee
- Natasha Wetzel
- Franzelle Muller
- Enrico Nigrini
- Uys MC
- Cornel Marc
- Corne Boshoff
- Ista Upton
- Maritza Roux
- Danie Kieviet
- Wessels Zietsman
- Coenie du Plessis
59. Kierryn Keetan / KatRiver Citrus /
- Minnaar M.W
- Mari Jordaan
- Daniela Bezuidenhout
- Hoffic Rantenbad
- Patrick Jack
- Kim Denovan
- Lambrechts Nicolaas
- Darious Masenya
- Rosane Noel
- Janita Maritz
- Faisal Asmal
- Gerrit Vander Merwe
- Hendrik Warnich
- Philip Elliot
- Jacques de Kock
- Elizna vd Vyver
- John Ferreira
- Marli du Toit
- Janine Kruger
- Werner V Rooyen
- Clinton Blower
- Thomas Bouwneester
- Andre Nel
- Jan Coetzee
- Dirk Smit
- Elma Cartens
- Gerhard Verster
- Robbie Robinson
- ilse Scott
- Adolf Kieviet
- hennie Segffim
- Gert Smit
- Mbedzi Andrew
- Joseph Nkosi
- Richman Mavimbela
- Philemon Sambo
- Celestina Tiolane
- Cedric Kgw
- Mankhili Tompson
- Mulaudzi P Melton
- Khaya Katoo
- Jonathan Young
- Johannes Hobbs
- Eric Nohamba
- Piwe Mbiko
- Johan Labuschagne
- Willy Madiba
- Zukile Mgadle
- Samson Qomondi
- Madidimalo M.P
- Pertos shiba
- Rikus Groenewald
- Freva Lents
ITEMS / DISCUSSIONS/DECISIONS / RESPONSIBLE
WELCOME AND OBJECTIVE OF MEETING / Mr Holtzhausen welcomed all the members and outlined the purpose of the meeting, general background and issues to be discussed. He highlighted that the main purpose of the meeting is to critically reflect at what happened during 2010/2011 export season, challenges encountered and to take decisions on procedures to be used for2011/2012 export season in order to enableSouth Africa (SA) to comply with the phytosanitary import conditions of different markets.
He encouraged all attendees to use theAnnual coordinating meeting opportunity to discuss all the matters that are related to citrus fruit exports in order to make 2011/2012 citrus fruit export programme a success.
Mr Holtzhausen highlighted that Bactrocera invadens is posing a threat to SA fruit export and further indicated that Mr Venter is going to provide presentation this pest. As an example, differenttrading partners such as USA, Republic of Korea, EU and Botswana. Recently Botswanasuspended the import of host products.Therefore, advised that precautions measures should be taken to eliminate the problem.
MrHoltzhausen also outlined the issues of CBSand indicatedthat EUCBS Risk Management Systemwas revised on 07September 2011and will be finalized and sent to all role players.High interception rate for CBS were experienced during 2010/11 export season.He further indicated that for 2011/2012 it will be mandatory requirement to include orchard/block numbers for all the markets including EU, and failure to comply would lead to the rejection of PUC application documents.During the FVO visit, they indicated that orchard/block number where fruit were harvested should appear in the business side of each carton for citrus to the EU. / Mr. Holtzhausen
ATTENDANCE AND APOLOGIES / Attendance register was circulated and the chairperson requested all members to ensure that they write their names and contact details so that they could receive the minutes. No apology received. Mr Holtzhausen indicated that some of CGA attendees will arrive later during the meeting. / Mr. Holtzhausen
CONFIRMATION OF AGENDA / The agenda was confirmed and no amendments were made. / Mr. Holtzhausen
Confirmation/Adoption of previous minutes / Previous minutes were confirmed and no amendments were made. / Mr. Holtzhausen
Overview Report 2010/11 and Procedures for 2011/2012 export season
I. Statistics and Volumes / Mr. Möller provided thepresentation regarding the volumes, and challenges experienced during the season as follows:
USA citrus 2011
He provided the number of cartons per cultivar as follows:
- Clementines: Cartons presented 523346, passed 464143and rejected 59203.
- Midknights: Cartons presented 228015, cartons passed 221352 and cartons rejected 6663.
- Navels: Cartons presented 2 143300, cartons passed 1 919433and cartons rejected223867.
- Cara-cara: Cartons presented 75616, cartons passed 70866and cartons rejected 4750.
- Grapefruit: Cartons presented 13620, cartons passed 12515and cartons rejected 1105.
- Mandarin: Cartons presented 15512, cartons passed 15512and cartons rejected 0.
Passed: 2 703821
Rejected: 295588
Reasons for rejection were as follows:
FCM
Japan citrus 2011
He provided the number of cartons for as follows:
- Presented: 4407156
- Passed: 4092411 (92.86%)
- Rejected: 314745
Mr. Moller also indicated that there were no Clementines exported to Japan duringthe previous 3 season.
Republic of Korea citrus 2011
He indicated that the market is constantly declining
He provided the number of cartons for Korea citrus 2011 as follows:
- Presented: 92940
- Passed: 85520
- Rejected: 7420
- Citrus mussel scale
- Mealy bug and marking requirements
He provided the number of cartons for China citrus 2011 as follows:
- Presented: 633873
- Passed: 532667
- Rejected: 101206
- FCM
- PUC’S / Orchards not registered
- Missing stickers on cartons as per protocol
He also provided the number of cartons for Iran citrus 2011 as follows:
- Presented: 327003
- Passed: 285110
- Rejected: 41893
- FCM
II. PPECB-Phytosanitary cold chain
III. FBO Update and Phytosanitary registration / Mr. Henning provided presentation on behalf of PPECB.
He highlighted the requirements of cold stores as follows:
- Cold stores must apply before the end of February 2012.
- Inspection/calibrations will be done by March 2012.
- There should be at least two sensors inside the tunnel and one outside the tunnel.
- Sensors on the inside should be placed on the warmest position while on the outside it should be placed on the coldest position.
Mr. Henning indicated that for bookings & documentation the following should be adhered to:
- Containers can only be loaded if there is a confirm booking.
- After completion of loading the cold store must supply PPECB with the correct mates receipt.
- The shipping line must deliver the required temperature.
- Failures to reach protocol temperature before ETD, no export will be allowed for relevant market(s).
- The exporter and/or agent must collect and sign their documents at the relevant PPECB port office.
- The exporter and or agent must verify that the information on the PPECB documents correspond with his/her relevant information before preparing the phytosanitary documents.
- Containers will under no circumstances be opened unless it is due to a unit or probe failure.
- Shipping line must arrange 24 hour in advance with PPECB office for unpack /repack.
- In time of temperature failure, fruit must go back into the cold store for a minimum period of 72 hours to reach target temperature.
Container calibration:
- Depots not properly prepared for calibrations, last minute notice.
- Shortage of equipment – late calibrations.
- Incorrect containers dispatch to loading point.
- Calibration on the day of loading.
- Not arriving at pack house in time.
- No battery power.
- Packing after stack close due to high volumes.
- Moving of stacks, difficult to plan resources.
- Close of Port due to insufficient plug points, inclement weather & backlog.
- Turn around time of trucks slow – gensets.
- Futile placement of recourses when containers do not arriveas planned.
- Fruit passed in chambers but containers do not arrive in time - pulp temperatures rise in tunnels.
- Incorrect container sent to pack point by depot – wrong calibration Korea versus Japan.
- Short stabilization periods – pack last day of stack.
- Shipping Line using various service providers – PPECB not always certain who is the service provider, awaiting the downloads.
- Shipping Line is not always ensuring that containers are within protocol prior to shipment.
- Shipping containers which do not make the protocol cannot be shipped.
- Pre-cooling certificates cannot be split if it is not booked accordingly.
- Incorrect mates receipt – incorrect pre-cooling certificate.
- Short shipments of containers results in redoing of documents.
- No down load no certificate.
- Controller seal number missing & incorrect.
- Out of protocol whilst on-route.
- Software problems and compatibility.
USA
Conventional Loading
Mr. Henning reported that the total of 10 vessels will be loaded for the season, from FPT Cape Town. He indicated that the main concern was delays during loading and calibration due to faulty probes: no numbering, air and pulp sensors swapped around, (not according to USDA approval).
ConventionalVolumes
8 vessels and 27392 pallets were loaded during 2010 season, 10 vessels and 33945 pallets were loading during the full season. He further indicated that temperature problem is a challenge therefore meeting will be arranged with the shipping lines regarding the issue.
Mr. Magagula provided a presentation on behalf of DFSQA as follows:
Mr. Magagula indicated that online registration for FBO and update of information is currently up and running and there is no closing date for registration of FBO.
He outlined 2 different steps to access the online registration
STEP 1 (REGISTRATION)
- Log onto
- Registration requires the following information:
Full Name
Contact Details (Telephone number. and Email
Login Details (Username and Password)
- After entering your valid information click on ‘Save Registration’ button
- A registration confirmation email together with your login details will be sent to your email box for safekeeping.
- Enter your username and password you selected during registration.
- After successfully logging in you can now apply for an FBO Code.
- Click on the ‘APPLY FOR FBO Code’ button and fill in the form.
- You will receive notification emails about your application.
- As soon as your application is processed and FBO Code is allocated by DAFF; an email will be sent to your mail box.
Mr. Magagula
Mr. Magadani provided the presentation regarding the phytosanitary citrus registration. He indicated that 2010/2011 season went well. He appreciated the good cooperation between DAFF and other role prayers involved in the citrus export to special markets. However, he indicated that there were minor challenges that were experienced during phytosanitary registration for export to special markets. He highlighted the challenges encountered during 2010/11 season as follows:
- Confusion between FBO and phytosanitary market registration.
- Late application.
- Incomplete registration documents e.g. not ticking the markets.
- Incorrect contact details.
- Wrong magisterial districts for USA.
- Different role players completing registration form for one PUC, Agent vs producer
- Names instead of block numbers e.g. koos instead of A1-10 vs A1, A2….A10.
- Faxed PUCs forms that lead to missing information.
- No payment of registered PUC/PHC/Inspection Point.
- Cheque payment instead of proof of payments.
- Proof of payment without REF number; e.g PHC/PUC number.
- Wrong cultivars for Republic of Korea (only export sweet oranges).
- Documents are posted instead of being couriered.
He also highlighted the phytosanitary registration procedures for 2011/2012 export season as follows:
- Only active PUC/PHC allocated by DAFF: DFSQA will be considered for phytosanitary registration, and if complying will be approved for participation in the citrus export to special markets.
- Registration documents/forms could be downloaded from DAFF website using the following link:
- Divisions
- Plant Health
- Exporting from S.A
- Phytosanitary registration for special exports markets
- Producers and packers should complete the application form including the Appendixes A (EU) and B (Republic of Korea).
- Only Appendix A (CBS management) should be sent to DAFF: DPH and the others should be kept in the farm record purpose.
- Pay the tariff amount of R400.00 /PUC/PHC/Inspection point.
- Producer/packers should keep the copies of all documentation in the farm and should always be available if requested by DAFF.
- Courier (door to door) originals for PUC registration documents to the following physical address (please do not use fax, email or post mail):
- Room 458/459/462 Harvest House
- Department of Agriculture, Forestry and Fisheries
- 30 Hamilton Street
- Arcadia, 0002
- For Attention to: Mr. Patrick Magadani (012 319 6235) or Ms Juliet Maja (012 219 6178).
- PHC and inspection points application forms, and proof of tariff payments can be faxed to 012 319 6101.
- Abide by the due date-21October 2011
6. / LOGISTICS ARRANGEMENTS FOR 2011/2012 / Mr. Holtzhausen provided a presentation regarding the logistics for 2011/12 export season. The logistics for 2011/12 export season are as follows:
- The due date for the industry to submit invitation of inspectors from different importing countries is end November 2011.
- Importing countries Inspectors to arrive:
- Japan –end February 2012
- Korea-last week of May 2012
- USA- First week of May 2012
- 2011/2012 phytosanitary registration documents on DAFF website from 17 September 2011.
- Closing dates for producers to send in phytosanitary registration forms is 21 October 2011.
- PHIEP will capture all information and place it on DAFF website on 02 December 2011 for producers and packers to verify their information.
- Due date for DAFF to receive corrections for PUCs and PHCs from producers/packers is 16 December 2011.
- PHIEP will provide DIS with draft registration list to verify compliance on 13 January 2012.
- DIS to provide PHIEP with inspection reports for lemon on 27 January 2012.
- PHIEP to update the final registration lists for lemons, on the website on 10 February 2012.
- DIS to provide PHIEP with inspection reports for all citrus to special markets on 30 February 2012.
- PHIEPto put the final list of registered PUCs and PHCs on DAFF website on 13 April 2012 (all PUCs will be published on the DAFF website).
EU CBS Risk Management Lists:
- Applicant on Blacklist should apply for re-instatement on or before end of October 2011 and be re-instated before end of February 2012.
- DAFF to update Blacklist and Alert list will be updated on 1 December 2011.1 December 2011
- DAFF to provide inputs by :15 December 201115 November 2010
- DAFF to finalize documents by: 15 December 2011
- Western Cape – FPT in Cape Town, Expofruit in Piketberg, and Cold Harvest in Paarl.
- KZN-FPT, MFT, and ECS. Additional inspection points to be approved.
- Eastern Cape- FPT in PE, PE Cold Storage in PE, Dunbrody Unifrutti, SRV & Sun Citrus packers, others to apply for consideration.
- Letsitele-Dole
- Maputo, Mozambique-MPT, Others and consignments that do not require refrigeration
Application for inspection
- Written applicationInspection
- Lots verified
- Sample drawn
- Sample inspected
- Inspection results and conclusion
- Written inspection report
- There must be a written application sent within five working days from departure of the consignment, except for USA and Japan.
- Phytosanitary Certificate should be dated the date of departure.
- He further indicated that addendum should correlate with consignment for traceability. He clarified that the re-issuance of Phytosanitary Certificate, and re-sampling and/or re-inspection will not be allowed.