Office of Mission Director, State Horticulture Mission, Punjab.
S.C.O No. 843-44, Sector-22-A, Chandigarh.
Terms and Conditions of e-tender for Purchase of Dutch imported Gladiolus Bulbs.
1. Varieties of Gladiolus bulbs to be purchased
Name of Variety Colour
i. White Prosperity White
ii. Amsterdam White
iii. Eurovision Red
iv. Red Advance Red
v. Red Beauty Red
vi. Peter Pears Salmon
vii. Novalux Yellow
viii. Rose Supreme Pink
ix. Fidelio Purple
x. Trader Horn Red
xi. Sumer sun shine Light Yellow
xii. Sumer Rose Light Pink
xiii. Jacksonville Gold Yellow
Varieties from Sr. No. i. to v. will contribute 60% of the purchase in equal proportion and Sr. No. vi. to xiii will be 40% in equal proportion.
2. The quantity of material mentioned can be increased or decreased.
3. The rate offered shall be F.O.R at Ludhiana.
4. Size of the gladiolus bulb should be 8-10 cm. More than 50% bulbs should be of 9cm or above.
5. The firms should have import license.
6. The Mission Director SHM Punjab Chandigarh reserves the right to reject the tenders without assigning any reason.
7. E-Tender form can be downloaded from website etender.punjabgovt.gov.in on payment of Rs.2500/- in the shape of D.D in favour of chairman PSNHMS payable at Chandigarh & submit before opening of tender.
8. EMD for the purchase of imported gladiolus bulbs is Rs. 1.50 lakhs, which will have to be deposited in the shape of D.D. in favour of chairman, Punjab State National Horticulture Mission Society (PSNHMS) payable at Chandigarh in the office of Mission Director of SHM, Punjab, SCO. No. 843-844, Sector 22-A, Chandigarh before opening of e-tender, failing which tender/tenders will be rejected. No tender will be entertained without earnest money deposit. The successful tenderer shall be required to furnish Bank Guarantee of Rs. 3.00 lakhs as security.
All tenderers/bidders will have to pay a processing fee online as mentioned on website etender.punjabgovt.gov.in
9. The supply of material will be within 40 days after placing the purchase order. In case of delay caused by any reason 1% penalty will be imposed upto 7 days. If the firm fails to supply the consignment even within this penalty period then the earnest money deposit/Bank guarantee provided by the firm shall stand forfeited.
10. For any enquiry, the firms can contact the indenting officer on working day before the expiry date of online tenders.
11. Bidder’s last year turnover should be minimum of Rs. 1.00 Crore.
12. Bidders should not have been blacklisted in any pervious Govt. bids.
13. Bidders should enclose the last three years Audited Balance Sheets.
14. The purchase will be considered on quality/ merit basis.
15. If the material is found sprouted, rotten, shrunken and infected the whole lot will be rejected and the firm will be blacklisted.
16. The inspection of the material supplied by the successful tenderer shall be carried out at the dock in AC container by our authorized inspection committee. The report of inspection committee will be binding. The supply of material upto Ludhiana destination must be in AC container. After delivery at Ludhiana the material will be again inspected to confirm whether the same inspected material has been dispatched. In case of any violation the consignment will be rejected. Rejected material if not lifted within 10 days (Ten days) of intimation, the same will be disposed of by the Horticulture Department at the risk and cost of supplier.
17. Validity of the tender shall remain 60 days (Sixty) from the opening of e-tender.
18. Payment shall be made through bank draft within 45 days (Forty five days) of the inspection and receipt of the material at the destination.
19. If the successful tenderer withdraws his offer the earnest money deposit/Bank guarantee will be forfeited in full.
20. All transit risks for shortage/ damage of goods dispatched shall be born by the supplier.
21. Mission Director Horticulture, Punjab reserves the right to purchase material at the risk, cost and responsibility of the supplier in case of his failure to deliver the goods within the scheduled time. Risk purchase will be effective immediately after the expiry of scheduled delivery period without any notice. All expenses (including excess payment in risk purchase) shall be adjusted against security deposit/bank guarantee, outstanding payments/ future payments etc. Excess amount if any, will also be recovered from the supplier.
22. Consignee will be the Mission Director Horticulture Punjab in the State. All documents shall be raised in his favour. Sale taxes forms and other related documents required by the suppliers etc. will issued by the consignee.
23. Representative of firms without authority letter will not be allowed to participate in e-tender process/meeting.
24. Conditional tenders will not be accepted.
Mission Director SHM Punjab