Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University
Data Deposit Form[1]
Q1. Title of the research project
Title in the original language and English, if different.
[PLEASE TYPE HERE]
Q1a. If we need to refer to the project with a short title, what would you like it to be? If original title is no more than five words, please type “Not applicable.”
[PLEASE TYPE HERE]
Q2. Data abstract
A data abstract is a short, self-contained statement that describes the scope and products of the data collection process, and the types of data being deposited. Data abstracts allow QDR users to effectively browse and search QDR holdings.
[PLEASE TYPE HERE]
Q3. Data files description
Please describe your data collection in detail. Use as many rows as it takes to inventory ALL the data files you are depositing. (Use the tab key to create more rows.) The more information you provide, the more useful your data project becomes. Related items (e.g., the audio file and written transcript of a particular interview, or documents and field notes concerning the same case) should have file names that are consistent across data forms so links can be made among the different types of items.
File name / Type of data** / Short description of contents of file / For sources that were not “author produced” (e.g., for archival documents), describe where original sources are held /(If needed, more rows can be added to this table using the tab key.)
** Data will typically be of one of the types listed below. If some of your data do not fall into these categories, please indicate the type in your own words.
· Audio/video from interaction with human subjects
· Field notes
· Newspaper article
· Notes from interactions with human subjects
· Output from qualitative analysis software
· Pictures
· Primary document
· Quantitative data
· Scans of ephemera
· Secondary source
· Transcription of recordings from interaction with human subjects
Q4. Documentation files description
Please briefly describe the documentation files that you are submitting with your data. We refer here to any research instruments used in connection with generating data such as consent forms, interview protocols, interviewer instructions, survey questionnaires, topic guides, etc. If your documentation falls under other categories, please indicate the type in your own words.
File name / Type and brief description /Q5. Is there confidential information in the data?
☐ No
☐ Yes (Please consult with QDR staff before sending files.)
☐ Don’t know (Please consult with QDR staff before sending files.)
Q6. Is there any copyrighted material in the deposit that requires special consideration regarding whether to disseminate it?
☐ No
☐ Yes (Please consult with QDR staff before sending files.)
☐ Don’t know (Please consult with QDR staff before sending files.)
Q7. Please describe the steps taken to prepare data for sharing (for instance, anonymization). If you deemed that none were necessary, please indicate “No special preparation for sharing needed.”
[PLEASE TYPE HERE]
Q8. If the research that generated these data was supported by external funding, has your funding agency placed any constraints on or stipulated any requirements concerning sharing the data?
[PLEASE TYPE HERE]
Q9. Logic of activation and annotation (for active-citation compilations only)
Please outline the logic by which you activated citations, and annotated citations, below. If you followed the logic you described in your Project Proposal Form, please simply indicate this.
Q9a. Please indicate the logic by which you activated citations. How did you decide which citations to activate?
[PLEASE TYPE HERE]
Q9b. Please indicate the logic by which you annotated citations. How did you decide which citations to annotate? If there is a set of citations that you activated but did not annotate, could you explain that choice?
[PLEASE TYPE HERE]
Q10. Is there any additional information you would like QDR to know about this deposit? In particular, if any significant information listed in your original Project Proposal has changed, please indicate this here.
[PLEASE TYPE HERE]
Q11. Are the data published anywhere else? If so, please indicate the location (including the URL).
[PLEASE TYPE HERE]
Q12. Published products (monographs, journal articles, book chapters, etc.)
If the data or any subset of the data were used in publications, please list these here, indicating the complete reference information (author(s), title, series or journal, editor, place and date of publication, URL, DOI, etc.).
[PLEASE TYPE HERE]
Q13. Non-published products (reports, working papers, etc.)
Please indicate any works in progress or more informal products based on these data. Please provide as much information as possible.
[PLEASE TYPE HERE]
Q14. Data transfer
Please consult with QDR staff when fully ready to submit all your files.
Q15 Depositor (corresponding author)
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PRINTED NAME DATE
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TITLE/AFFILIATION
Additional materials required for data deposit:
QDR staff will use the information collected in this Data Deposit Form, the Project Proposal Form you submitted earlier, and the Depositor License Agreement you will sign (confirming you have satisfied external constraints and stipulating access conditions for the data) to complete the repository’s metadata requirements. Metadata (data about your data) are vital to ensure the long-term preservation and accessibility of the data you share via QDR.
[1] The format and content of this document draw on the Data Deposit form used by the UK Data Service, the New Project Description form used by FORS-DARIS and the Data Deposit form used by ICPSR.