Sarnia Hockey Association
Minutes
/Date JUNE 01, 2010
/time 7:00 pm
/CLEARWATER ARENA
Meeting called by / Mike Johnson, ChairpersonType of meeting / Regular
Secretary / Kelly Lane
Welcome / Mike Johnson welcomed everyone and called the meeting to order at 7:02 pm.
ATTENDANCE / Anna Addley, Terry Addley, Brian Davidson, John Desotti, Paul Douglass, Glenn Hall, Mike Johnson, Kelly Lane, Dale Lane, Linda Lauzon, Cindy MacNaughton, John Mellor, Pat Morreau, David Palmer, Ted Pendle, Wayne Scarrow, Wayne Shipley, Drew Tucker, Caroline Vallee, Kristen Veenendaal, Paul Walsh
acceptance of minutes / Mike Johnson asked if everyone had received the minutes from 04 May 2010. He asked if there were any errors or omissions.
MOTION #100601-001
“That the minutes dated 04 May 2010 be accepted as presented.” (Pendle/Desotti)
Carried
treasurer’s report / Balance at 31 May 2010 is $163,276.58.
MOTION #100601-002
“That the Treasurer’s Report be accepted as presented.” (Pendle/Douglass)
Carried
BILLS TO BE PAID / Alliance Annual General Meeting expenses that can be claimed include:
Golfer and Driver $231
Golfer Delegate $175
Driver $231
Delegate $150
Sat only driver $136
Sat only delegate $ 80
To John Mellor for Silverstick AGM 2010 $2500.00 U.S.
To Mike Johnson for BRA meeting $ 25.00
To John Mellor for Silverstick phone/lap top $ 80.29
To Glenn Hall for printer cartridge $ 26.58
MOTION #100601-003
“That the bills/expenses be paid as presented.” (Pendle/Shipley)
Carried
HOUSE LEAGUE
EQUIPMENT REPORT / Parents have asked how they could donate used hockey equipment. YMCA may accept used equipment and there is a link on our website that could be used.
MARCH BREAK TOURNAMENT / No report.
INSTRUCTIONAL Report / No report.
SILVERSTICK REPORT / No report.
HL SPONSORSHIP REPORT / No report.
ATOM HOUSE LEAGUE REPORT / No report.
house league vice chair report / No report.
PUBLICITY – HOUSE LEAGUE / No report.
Vice-CHAIR REP TEAMS report / 47 coaches were interviewed for rep teams. Excellent candidates this year.
ICe directors report / No report.
equipment director’s report / Sweaters and socks have been ordered.
AAA Report / Report received via email from Ruth Ann Windover:
All of the positions on the AAA executive have been filled. Some centres still have not given the names of their representatives. Stephanie Dunn, the secretary will follow up with these people.
The decision on the final registration cost for the teams is not ready yet.
The meeting held last week was an executive meeting only. No centre reps were in attendance. The president of AAA, Paul Craievich, reported that he had dismissed the coach of the minor midget AAA team, Carlo Cimetta. Two reasons came to the meeting. Carlo had refused to have 15 players ready to be rostered by June 2. He also had a large number of out of Lambton players that he was considering for the team. It was felt that action should be taken on these matters. Carlo had not followed the rules in the AAA constitution.
The parents had prearranged five questions to Paul for discussion by the executive.
Some of the parents of the players were at the meeting to speak to these prearranged questions of the executive. Some players attended the meeting briefly as well and presented their statement. When the guests had left, the executive continued to discuss whether Carlo should be returned to his position or not. After considerable discussion it was decided to leave the final decision to another meeting which will be held on June 2.
MD director’s report / No report.
CLINIC director’s report / Clinic Director is working on dates. The ice goes in at Clearwater on 21 August. Tentative date of August 22 for a pre-season body checking clinic. Potential clinics in August will occur once confirmation is received from the facilitator.
new business / Budget committee met. The impact of HST is concerning. This year’s budget is based on 1065 participants. Ice time is $170 per hour including HST.
Registration $276 plus Ice time $170 plus insurance $39 = $485
Instruction $261 plus insurance $39 = $300
Rep team $490 assessment ice assessment
Received cheque for $15000 from Sarnia Sting Booster Club.
Sponsorship will be increased to $300.
Need to consider catastrophic event insurance for Silverstick.
It needs to be noted that the Board will be unable to approve any additional expenses this year as the budget is based on actuals.
MOTION #100601-004
“That the 2010-2011 budget be accepted as presented.” (Pendle/Lauzon)
Carried
Acknowledge to the budget committee for an excellent job.
A meeting with the Bluewater Referee’s Association (BRA) occurred. Dave Ross is the new President of the BRA. Discussed ref travel fees as SHA no longer wants to pay travel costs. BRA president will take this back to his Board for discussion. 10% of our referee costs are related to travel expenses.
REGISTRATION / Early bird registration will occur from 15 June 2010 to 15 July 2010. Ads to be put in Sarnia Observer on June 5, 9, and 12. The link on our website will go to Hockey Canada website for registration to occur.
correspondence / A thank you card was received from Ruth Ann Windover and family acknowledging the receipt of flowers and the donation to the Lloyd Windover Scholarship fund.
cHAIRPERSON’S COMMENTS / No report
BOARD POSITIONS / MOTION #100601-005
“That Terry Addley be nominated as Director of Registration.” (Scarrow/Mellor)
Carried
MOTION #100601-006
“That Dale Lane be appointed as Midget/Juvenile Convener.” (Palmer/Mellor)
Carried
MOTION #100601-007
“That Drew Tucker be appointed as Bantam Convener.” (Palmer/Mellor)
Carried
Openings on the Board include Director for the Tim Hortons Christmas Tournament and MD Director.
ACTION ITEM: Kelly Lane to place ad in the Sarnia Observer for MD Director. Responses to John
Desotti email.
adjournment / MOTION # 100601-008
“That the meeting be adjourned.” (Shipley)
Carried
THE NEXT MEETING: will be held at 7:00pm in the lower hall at Clearwater Arena on Wednesday June 16, 2010.
Mike Johnson Kelly Lane
Chair Secretary
REGULAR MEETING 3