Lakewood Rotary Board Meeting, May 13, 2009
Present: Joel Feldman, Bob Zawilski, Ben Sclair, Clint Johnson, Mary Covelli-Johnson, Dave Guttu, Denise Yochum, Paul Wulfestieg, Bill Potter, Greg Horn, Mick Johnson, Dave Reames
Not present: Astrid Arola
1. Call to Order — 5:30 pm
2. Secretary’s Report
a. 120 active members
b. April attendance – 59.07%
c. Kismet Kechejian is in the membership pipeline.
3. Treasurer’s Report
a. The Auction tracker has been down for quiet some time so we have not been able to break out all the money that has come in from credit cards. All credit card money comes into the Lakewood Rotary and is then transferred to the Lakewood Charitable Fund bank account. Until we are able to break out the credit card sales we will not transfer any money to the Lakewood Charitable Fund account.
b. Due to the Auction tracker not working the money raised from the Paddle auction for the military families has not been paid out. We believe all other expenses have been paid.
c. We have not provided the Asset, Liability & Fund Balance for either the Lakewood Rotary or the Lakewood Charitable Fund because I'm not able to give an accurate account due to the Auction tracker. I have provided the balance in our bank accounts:
i. Lakewood Rotary — Total in both checking accounts — $79,653.66
ii. Lakewood Charitable Fund — $39,640.28
d. Astrid will be out of town from Tuesday to Saturday and not attending the board meeting. Email if you have any questions.
e. General Discussion on amount left for Fiscal Year. Scholarship is one area of interest. Are we going to be able to back-fill from Sportsman's Dinner funds.
4. President’s Announcements
a. Fall fundraiser. Nothing has been done and we need to get going on that. A committee should be structured to devise the fundraiser.
i. Joel asked Mick to chair. Mick did not commit at the meeting. Is taking the idea under advisement.
ii. Bob Z. is part of the Hungry Bears who is hosting an event at Lakewold Gardens on Sunday, May 17 to review as a possible site.
iii. Mary is interested on being on the committee and suggested Thornewood.
Directors’ Reports:
5. Membership & Fellowship (Mary Covelli-Johnson)
a. New Member Committee (Stephanie Walsh)
Membership Mentoring
Judy Hosea and Carl Fynboe are mentoring John Wasltrom and DeWayne Shephard.
b. Fireside/Information (John Magnuson). Information meeting in the next 10 days. Fireside in the next month.
c. Puffins (John Korsmo)
d. Club Sports (Bill Potter). Back and forth with Rotary 8 softball. Rotary 8 wants a June date. No golf tournament scheduled at this time.
e. Fellowship (Gayle Selden). No report at this point.
f. Revolving Dinner (Bud Montgomery)
g. Floating Board (Morris Northcutt). No report. Probably in August.
h. Attendance (Bob Zawilski)
6. Community Service–General (Paul Wulfestieg)
a. Community Concerns (Steve Mazoff). Wondering about extra funds for the rest of the Rotary year.
b. Partners for Parks (Ted Wier). Black Tie & Blue Jeans was a success.
c. Courage Classic (Dave Guttu). No report.
d. Raffle (Ron Irwin)
e. Sportsmans Dinner (Tony Robinson/Paul Wulfestieg). Paul: We just re-gained access to Auction Tracker (Tuesday, May 12) so we'll be able to get financials. Premature to speculate on funds available for next year and any extra for this Rotary year.
i. There is a hold-over expense from the 2008 event that is being worked.
ii. Some additional income has come in and will be accounted for.
f. Major Project (Bob Zawilski/Greg Rediske)
7. Community Service–Youth (Bill Potter)
a. Youth Sports & Activities (Eric Herbel)
i. Eric Herbel got a request from an annual recipient, but no budget.
b. Scholarship/Student Recognition (Robert Peterson)
c. Next Step (Mike McGowan)
d. RYLA & 4-Way Test Program (Jim Schultz)
e. Educator Recognition (Tony Robinson). Will conclude this Friday for the year.
f. Lakeview Tutoring (Mark Blanchard)
g. Youth Exchange (Greg Rediske).
i. Housing for Satu needed. She's been at Korsmo's twice. She leaves July 29.
1. Yet again a request to invite Satu to activities
ii. Promote outgoing student applications, to be completed in the Fall
iii. Need incoming student housing for Anatole from France.
iv. Hunter Larson (outgoing student) is going to India.
v. Short term exchange (one-month) is coming up family-to-family.
vi. Greg wants an update on budget.
8. Public Relations & Communications (Denise Yochum)
a. Publicity / Club Bulletin (Dave Sclair)
i. The publicity and PR committee continues putting out the weekly bulletin with different writers each week. We anticipate asking for additional individuals to join our stable of writers later this month. I think all of our present group will re-enlist for another year so we don't have any problems.
ii. Dave has continued to put out press releases on our students and teachers of the month as well as any other public-type events or activities and the club has had press in The Suburban Times, The News Tribune, The Business Examiner and The Hometown Clipper.
iii. It would be helpful if the club would acquire a digital camera that can be left at the clubhouse with our other materials. With the camera being available, I think we need to train several individuals to take photos so when I am not available we can still have pictures for our bulletin as well as press releases.
b. Club Directory (Ben Sclair)
c. Calendar (Dave Covey)
d. Sunshine/Spiritual Support (Jan Luze/Jim Ray). Everything is going well and want to get birthday cards for next year.
e. Military Appreciation (Tracye Kakley)
f. Risk Management (Gary Fulton)
9. Rotary Foundation & Rotary International (Clint Johnson)
a. Paul Harris Foundation (Jim Schultz)
i. At it's recent committee on May 7th, The Foundation Committee selected a Lakewood Rotarian as recipient for the Rotarian of the Year award, and Hugh Hedges as recipient for the Non-Rotarian of the Year award. Please report this information to the board, and instruct all to keep this quiet - It will be announced at the June 30th installation dinner.
ii. Following are the key discussion points from our Foundation Committee Meeting, Thursday, May 7th, 2009. Report on what you feel is appropriate - remember - ask board members to not divulge the Rotarian and Non-Rotarian of the Year Award recipients names. Thanks - Jim
1. We can come close to meeting our 2008 – 2009 financial goal (35K) if we can tactfully encourage those members that are close to receiving a PH to do so by the end of June (refer to names on list provided by Mike McGowan)
2. The committee selected a Lakewood Rotarian as recipient of the Rotarian of the Year award, and Hugh Hedges as recipient of the Non-Rotarian of the Year award - Jim will notify board of committee’s selections
3. Mick will be requesting 10 minutes so that he and Gary can present PH Awards at the installation dinner
4. Gary Fulton will assume the Chair position for 2009 – 2010 year, and will select vice chairman soon. Gary will also review his calendar and establish meeting dates for the 2009 – 2010 year
5. After three (3) years of service, Dave Sclair will be leaving committee; Paul Casey has asked that he be removed from committee
6. Mick Johnson and Bill Young will be taking over the Foundation orientation program from McGowan and Sclair.
7. Ron Adkins has agreed to become a member of the committee, beginning with the 2009 – 2010 year. Mike McGovern will also ask Mick Turner to join committee
8. In view of soft economic conditions, the committee’s giving goal for 2009 – 2010 will be $30,000.00
9. Committee budget for 2009 – 2020 is $1,000.00
a. $700.00 for foundation orientation program for new me members
b. $300.00 to cover expenses for Ambassadorial Scholarship selection process
10. Mike McGovern will be out of town in June, and will not be able to cover PH desk; Cindy Thompson agreed to cover for him
b. Lakewood Community Foundation (Clint Johnson). No report. Next meeting Monday, May 18.
c. World Affairs Conference (Bill Price)
i. We have a Clover Park student selected to go to the WAS. I was in hope of getting the application off to WAS today in order to meet the Friday deadline but Astrid is out until Monday and her helper is out until tomorrow. There is a $50 late charge after Friday. I’m trying to see if they will waive that if I get the application in now, followed by the check next week.
ii. The student is Hana Page, currently a sophomore at CP, a 4.00 point student with a fantastic number of items on her resume, she is a real go-getter.
d. World Community Service (Mark Blanchard). No report.
10. Club Administration (Dave Guttu)
a. Program (Larry Faulk)
b. Attendance/Greeters (Dan Livingston/Jim Skar)
c. Sgt-At-Arms (Bill Young)
d. District Affairs (Norm Tremaine)
e. Installation Banquet (Joe Ghilarducci). Still need a replacement for Joe.
f. By-Laws (Sam Hunter)
g. Long Range Planning (Judy Hosea)
h. Set-Up/Equipment (Richard Simmons)
11. Old Business
a. Kris Quinn on behalf of the Partners are wondering if we have funds for them.
b. Bob Z. DSG update: Sounds simple, but...
i. The simple grant is quite complex in detail.
ii. There is a long lead time and a great deal of competition and we have to stay inside the lines.
c. Clint: There was a great deal of effort put forth by Bob Z. Bravo to Bob. Hope Greg has a point person on this for his year.
12. New Business
a. Budget adjustment discussion.
i. Joel. We may have $10,000 above what we expected from 2009 SD that might be used in the current Rotary year. Suggest we used that extra money this year.
ii. MSC: Board will have a special meeting May 29 (after the Friday meeting) to discuss SD profits and possible allocation to the current Rotary year.
iii. Greg Horn and Paul W. will meet with Ron Irwin to discuss the Fall Raffle.
13. Next Meeting: June 10, 2009
14. Adjourn — 7:38 pm