Good Relations Facilitators/Trainers/Consultants 2016-17

Open Call for Expressions of Interest

Issued: 23rd March 2016

Deadline for receipt of expressions of interest:9am 22nd April 2016

Please note – facilitators/trainers/consultants who have previously completed work for Derry City and Strabane District Council DO still need to fill in this form if they wish to potentially still be on the Good Relations contact lists.

Good Relations Team,

Derry City & Strabane District Council

Shared Future Centre (2nd floor)

Irish Street

Derry~Londonderry

BT47 2DA

Email for returns:

Email for queries:

Web:

Table of Contents

Contents2

Introduction3

Areas of Good Relations Facilitation/Training/Consultancy 2016-173

Section 1: Expression of Interest Form (General Information)4

General terms and conditions of potential work.5

Section 2: Expression of interest in specific areas of work.7

A: Good Relations/Diversity Facilitation with children (0-11) 8

B: Good Relations/Diversity Facilitation with youth (11-18) 11

C: Good Relations/Diversity Training and/or Community 14

Development provision for adults or youth

D: Good Relations Facilitation with adults 16

E: Community Representative Facilitation 18

F: Good Relations Consultancy 20

Instructions for returning the Expression of Interest form21

Outline process after Expressions of Interest21

Appendix A: Supplier Declaration Form22

  1. Introduction

Derry City and Strabane District Council Good Relations Team are issuing an open call for Expressions of Interest from Good Relations Facilitators, Trainers, Consultants. This is an annual call for 2016-17 financial year.

Council participates in the District Council’s Good Relations Programme (with 75% funding through Good Relations Funding and Delivery Branch in OFMDFM and 25% rates match funding). As part of this, council has a Good Relations Strategy and Action Plan with key aims and objectives. The delivery of some of these aims and objectives includes the procurement of relevant facilitators and trainers. These can include individual freelance facilitators/trainers/consultants, facilitation and/or training co-ordinated through community groups, and consultancy groups specialising in the Good Relations and Community Development fields or similar.

If you have previously delivered facilitation or training through the District Council’s Good Relations Programme please note that you still DO need to complete this expression of interest form. As council procurement has now moved towards an annual open call for this it is vital that facilitators know they will have to respond to a similar open call every year.

Completing the Expression of Interest does not mean that you will automatically be offered work. The process is as follows:

  • Applicant submits Expression of Interest
  • Good Relations Team assesses Expressions of Interest received
  • Access NI Checks Completed (for individuals) or Child Protection Policy checks (for organizations)*
  • Safeguarding Training completed (or evidence of previous up to date training evidenced)*
  • Applicant placed on list and contacted if/when relevant work becomes available

*Derry City and Strabane District Council will provide free opportunities for Access NI checks to be completed and will provide free safeguarding training opportunity for relevant applicants. It is the responsibility of the applicants however to ensure that they take up these opportunities.

  1. Areas of Good Relations Facilitation / Training 2016-17

Council cannot predict every area of Good Relations facilitation or training that may arise for the 2016-17 financial year. However, it is likely that the following may be key areas:

A: Good Relations/Diversity Facilitation with children (0-11) eg. Primary schools, summer schemes

B: Good Relations/Diversity Facilitation with youth (11-18) eg. Secondary schools, youth work

C: Good Relations/Diversity/Community Development Training Provision for adults and youth

eg. Community and Voluntary Sector, statutory, youth.

D: Good Relations Facilitation with adults eg. Facilitated dialogues on GR issues, residentials etc

E: Community Representatives – individuals who represent specific cultures, institutions, identities.

F: Good Relations Consultancy – organizations/individuals with appropriate experience and insurance.

Expression of Interest Form – Section 1. (All applicants must complete this).

Contact Information:

  1. Is this application from an organisation or an individual? (N.B. It cannot be both)
/ ⃞Organisation ⃞Individual
  1. Name of organization or individual:

  1. E-mail address:
(N.B. Please write clearly – this is the routine way you will be contacted)
  1. Postal address:

  1. Mobile telephone number:

  1. Landline telephone number:

  1. National Insurance Number:

  1. Please confirm that you have read and accept the general terms and conditions
/ ⃞I confirm I accept the terms and conditions (p.5 of this document).

Individual / Lead consultant qualifications relevant to Good Relations/Diversity facilitation/training/consultancy (please attach photocopy evidence of all qualifications you list):

Date of course/qualification / Title of course/qualification
(+ evidence attached)
  1. Have you evidence of completion of any informal training relevant to this area of work eg. Non-accredited courses, internships?

  1. Have you evidence of any formal training relevant to this area of work eg. Accredited training, higher level qualifications, youth qualifications, teacher training?

  1. Have you a driving license and access to your own transport?
/ ⃞Yes ⃞No*
*N.B.Work is across the rural and urban areas of the Derry City and Strabane District Council. Applicants are responsible for making their own transport arrangements for work offered. Access to own transport is not a requirement but is highly helpful.

General terms and conditions of potential work.

All applicants must confirm that they have read, understood and accept these general terms and conditions.

  1. Safeguarding:
  • All individual service providers/facilitators must complete Access NI checks through Derry City and Strabane District Council.
  • All facilitators must show evidence of having completed basic safeguarding training.
  • All organizations must show evidence of child protection policy within their organization and have a clear commitment to abide by the Policy and Procedures for the protection of children and vulnerable adults when carrying out their work.
  • The responsibility rests with the service provider/facilitator to inform Derry City and Strabane District Council if there is any change relevant to their Access NI clearance.
  1. Invoicing and payment:
  • All service providers/facilitators are responsible for invoicing council promptly (within one month maximum of completion of the work and within the financial year that the work was delivered).
  • Payment by council is retrospective (paid after the work is completed) takes 2-4 weeks from the date the invoice is received.
  • Council may, but is under no obligation to provide a ‘pro-forma’ invoice. Where possible invoices should be on headed paper.
  • Applicants are entirely responsible for their own payment of tax.
  • Receipts must be evidenced for all materials.
  • Where mileage or transport is agreed as part of the work it must be clearly documented.
  • Payment will be by BACS (electronic payment) unless otherwise agreed.
  1. Insurance:
  • Responsibility is with the service providers/facilitators to ensure they have appropriate public, employers and/or professional liability insurance for the work they deliver.
  1. Health and Safety:
  • Council is committed to fulfilling it’s obligations under the Health and Safety at Work (Northern Ireland) Order 1978. Programmes under the Good Relations Strategy are risk assessed.
  • Service Providers/Facilitators are responsible for their own general health and safety and to notify the Good Relations team promptly of any issues around health and safety in relation to the delivery of their work.
  • NB. For higher level contracts a signed Health and safety declaration or policy may be required.
  1. Equality and Good Relations:
  • Council is committed to fulfilling it’s obligations for Equality and Good Relations under Section 75 of the Northern Ireland Act 1998.
  • All service providers/facilitators must ensure they do not act in any way that would damage the council’s statutory duties and also that they help promote equality of opportunity and good relations when fulfilling work for the council.
  1. Rate of Pay:
  • Rates of pay will be confirmed at the time of any offer of potential work.
  • As a guide, the standardized rate of pay for most facilitation work through the Good Relations Team in Derry City and Strabane District Council is £35 per hour/per workshop of similar length for an experienced individual good relations facilitator working on their own. £20 per hour/per workshop of similar length for co-facilitators working together.
  • Costs of relevant materials must always be agreed in advance with the Good Relations Team and must be evidenced by receipts.
  • Mileage is covered, where agreed in advance on specific initiatives, at 45p per mile. Public/other transport costs are covered by evidence of receipt where agreed in advance on specific initiatives.
  • Payment for a ‘half day’ is capped at £100 and for a full day is capped at £200 per individual facilitator for work which is not based per workshop eg. events work, conference work.
  • These rates apply to facilitation. They do not apply to quotations for supply of specific training courses or consultancy work.
  • The same rates apply whether day time, evening or weekend.
  • In instances where significant bulky specialist equipment is required for delivery of a facilitated workshop which may add to transportation costs or set up/take down time this should be indicated in advance on the expression of interest form to be considered.
  1. Scoring of Expressions of Interest:
  • Council receives and scores all expressions of interest for facilitation (Sections A,B,D,E) and puts responses in a relevantly categorized select list for opportunities which may arise.
  • For training and consultancy responses (Sections C and F) council puts these on separate select lists.
  • The expressions of interest are competitive. Applicants should bear this in mind when completing the form and ensure they complete all relevant areas to the best of their ability. Potential work is offered on a prioritization basis to the most appropriate facilitator(s) / supplier(s) based on this scoring mechanism. The scoring mechanism is based entirely on the form eg. Areas of interest, experience, qualifications, relevant knowledge and skills.
  1. Procurement:
  • Council’s Good Relations team will use this open call as the key procurement mechanism for facilitators/trainers/consultants during 2016-17.
  • Council however reserves the right to seek additional service providers to supplement this list if adequate interest to meet demand or specific needs is not received as a result of this open call.

Section 2: Expression of interest in specific areas of work.

The rest of this form is now split into sections relevant to the key areas of potential work.

Applicants should only fill in the sections relevant to the areas of work they are expressing interest in. Please feel free to leave blank the areas of work which you are not expressing interest in.

On the subsequent pages you will find the questions relating to the following potential areas of work:

Tick area(s) you are responding to / Page / Area of work / Examples
8 / A: Good Relations/Diversity Facilitation with children (0-11) / eg. Primary schools, summer schemes through sports development in local leisure centres, ‘Culture Quarter’ initiative, family based events, conferences.
11 / B: Good Relations/Diversity Facilitation with youth (11-18) / eg. Secondary schools, youth work, ‘Prejudice: Face On!’ initiative, events, conferences, multi-media approaches to facilitation.
14 / C: Good Relations/Diversity and/or Community Development Training Provision for adults or youth / eg. Formal Training (accredited and non-accredited) with individuals, Community and Voluntary Sector groups, statutory staff or youth on specific training courses that the applicant has designed and could deliver eg. Mediation training, media training, safeguarding, marshalling and stewarding, Diversity awareness, Good relations facilitation, anti-prejudice, Equality and Good Relations, human rights, strategic planning, capacity building, community development, dealing with the past, centeneries, storytelling (victims/survivors focus), training on specific cultures and identities etc
16 / D: Good Relations Facilitation with adults / eg. Facilitated dialogues, events, conferences on GR or contentious issues or similar where the facilitator is not delivering a specific training course.
18 / E: Community Representative facilitation / eg. Individuals who represent specific cultures, institutions, identities and are willing and able to discuss this with other adults and/or young people at workshops, events, conferences, courses.
20 / F: Good Relations Consultancy / eg.Organizations/individuals with appropriate experience and insurance for consultancy work on Good Relations including controversial issues, project design, delivery, evaluation etc

A: Good Relations/Diversity Facilitation with children (0-11)

Please note that this form is assessed. It is important you fill it in as well as possible.

  1. Please indicate your experience of delivering/facilitating workshops with children and young people in the following categories:

Age group / Amount of direct facilitation (workshops) experience in last 2 years / Brief description of work delivered (including name of project, year, employer, and brief outline of content)
0 - 4 (Pre-school) / ⃞nil
⃞0-4 workshops
⃞5-9 workshops
⃞10 or more workshops
4 – 7 (P1 – P3) / ⃞nil
⃞0-4 workshops
⃞5-9 workshops
⃞10 or more workshops
8 – 11 (P4 – P7) / ⃞nil
⃞0-4 workshops
⃞5-9 workshops
⃞10 or more workshops
  1. Please tick which sectors your facilitation experience with this age group is relevant to:

⃞Formal (Primary and/or nursery schools)⃞Informal (community based) ⃞Both

  1. When do you have significant availability?

⃞Daytime Monday – Friday during school terms⃞Evenings⃞Weekends

⃞Daytime Monday – Friday during school holidays⃞Other: ______

  1. How confident are you at facilitating a group of 30 children on your own?

⃞I am confident to facilitate on my own⃞I prefer co-facilitation with another person

  1. Which of the following are you interested in facilitating at? (Please tick all that apply)

⃞‘Culture Quarter’ work in Primary schools (generally involves facilitating up to 30 children in a classroom setting on topics related to identity, diversity, racism, sectarianism, shared space etc and delivering relevant interactive activities and powerpoints – designed by GR team and yourself.)

⃞Sports Summer Camps – Good Relations Elements (generally involves designing and delivering your own interactive and fun activities with a strong good relations and diversity/anti-prejudice message in leisure centres across the council area in July and August.)

⃞Festivals and events (Generally involves evening and weekend work, possibly outside. Requires you to design and deliver your own workshop with strong good relations and diversity/anti-prejudice message)

⃞Other (there may be occasional limited opportunities for other small scale projects and events led and designed by the Good Relations team in council)

  1. What are your area(s) of Good Relations specialism for this age group? ( tick all that apply)

⃞Chinese Culture/Identity/Language⃞Refugees/Asylum Seekers ⃞Human Rights

⃞Polish Culture/Identity/Language⃞Arabic Culture/Identity/Language ⃞Racism

⃞African Culture/Identity/Language⃞Migration/Migrant workers⃞Sectarianism

⃞Ulster Scots Culture/Identity/Lang.⃞Irish Culture/Identity/Language⃞Shared Space

⃞Indian Culture/Identity/Language⃞Japanese Culture/Identity/Language⃞Anti-Prejudice

⃞Filipino Culture/Identity/Language⃞British Identity/bands/loyal orders⃞Henna

⃞Shared and Ethical Remembering⃞Mediation/Conflict Resolution⃞Bollywood dance ⃞Decade of Centeneries ⃞Equality and Diversity ⃞Taiko Drumming ⃞World drumming ⃞World music DJ ⃞General GR

⃞Inter-Faith / World Faiths⃞Shared History⃞Holocaust

⃞Other (Please describe:______)

  1. Please describe (maximum 200 words) how you have developed this/these specialisms. Please also indicate if any of the specialisms are related to your own personal identity/culture/experience.
  1. Please tick which methodologies you have used in workshop delivery in the past with this age-group (you can tick more than one if you have experience in it)

⃞Verbal Arts eg. Poetry/creative writing⃞Drama⃞Icebreakers

⃞Music eg. Drumming, DJ, percussion⃞Art eg. Posters⃞Sport

⃞Dialogue/Discussion⃞Crafts⃞Powerpoint

⃞STEM (Science/IT)⃞Dance⃞Multi-media

⃞Other: ______

  1. Please describe in your own words your knowledge of diversity and Good Relations issues and topics locally (maximum 200 words)
  1. Please use the space below (maximum 200 words to tell us anything else you feel is relevant to this application).
  1. Do the types of workshops you do require transportation and ownership of significant bulky / specialist equipment which may add to transportation costs or set up/take down time?

⃞No⃞Yes: Please describe: ______

Many thanks. That is Option A on this form complete. Remember to fill in all options of interest.

B: Good Relations/Diversity Facilitation with youth (11-18)

Please note that this form is assessed. It is important you fill it in as well as possible.

  1. Please indicate your experience of delivering/facilitating workshops with children and young people in the following categories:

Age group / Amount of direct facilitation (workshops) experience in last 2 years / Brief description of work delivered (including name of project, year, employer, and brief outline of content)
11-14 (Year 8 – 10 Key Stage 3, youth) / ⃞nil
⃞0-4 workshops
⃞5-9 workshops
⃞10 or more workshops
14-18 (Year 11-14 Key Stage 4/Sixth form, youth) / ⃞nil
⃞0-4 workshops
⃞5-9 workshops
⃞10 or more workshops
  1. Please tick which sectors your facilitation experience with this age group is relevant to:

⃞Formal (Post-primary schools)⃞Informal (community/youth based)⃞Both

  1. When do you have significant availability?

⃞Daytime Monday – Friday during school terms⃞Evenings⃞Weekends

⃞Daytime Monday – Friday during school holidays⃞Other: ______

  1. How confident are you at facilitating a group of 30 youth on your own?

⃞I am confident to facilitate on my own⃞I prefer co-facilitation with another person

  1. Which of the following are you interested in facilitating at? (Please tick all that apply)

⃞‘Prejudice:Face On! Work in post-primary schools (Involves facilitating up to 30 youth aged 13-14 in a classroom setting on sectarianism, racism, homophobia and Good Relations through interactive activities. Some advice and resources are provided but generally the facilitator is expected to devise their own approach.)