PARENTS OPENING DOORS, TELFORD

NOTES OF AGM MEETING

PARENTS OPENING DOORS (PODS)

11 July 2011, 11.00am, Lightmoor

. / Action
1  PRESENT
Julie Stafford, Michelle Young, Jayne Stevens, Deb Holding, Deb Hart, Debbie Hart, Nina McLeod
2  APOLOGIES
Jo Groome, Jim Metcalfe.
3  ADOPTION OF MINUTES FROM 2010 AGM
Agreed and signed off by Julie, Chair, signed off for filing.
4  CHAIRMAN’S REPORT
Julie Stafford - Chair read the report and signed off the master copy for filing.
5  SECRETARY’S REPORT
Jayne Stevens – Secretary read the report and signed off the master copy for filing..
Julie Stafford (Chair) reiterated the work that has been done by the secretary, and thanks was given.
6  TREASURER’S REPORT
Debbie Holding – Treasurer read the report and signed off the master copy for filing.
7  ELECTION OF OFFICERS
Sherrie Powell, Jim Metcalfe and Jo Groome have tendered their resignation from the committee due to family/work commitments. The resignations have been agreed by those present and appropriate letters have been sent.
Julie Stafford is standing down as chair but remains on committee.
Mike Tupling has stated that he would like to join the committee. Sarah Jordan and Sherridan Anderson stated that they interested in joining the committee too.
The following positions were voted for and were all carried unanimously:
Chairman: Nina McLeod, nominated by Julie Stafford, seconded by Debbie Hart
Vice-Chairman: Julie Stafford, nominated by Debbie Hart, seconded by Michelle Young.
Secretary: Jayne Stevens, nominated by Debbie Hart, seconded by Nina MacLeod
Treasurers: Debbie Holding/Michelle Young, nominated by Jayne Stevens, seconded by Sara Heath.
All positions were accepted.
8  ELECTION OF COMMITTEE
The following existing members and new persons agreed to act as committee members:
Debbie Hart
Dave Hart
Mike Tupling
Sherridan Anderson
Sarah Jordan
Nina formally nominated and seconded the above.
9  PROPOSED CHANGES TO CONSTITUTION
It was agreed that it could be changed to reflect the new statement on Item 7, bullet point 3: “two thirds of committee members must be present in order for a meeting to take place, all committee members must give their apologies for any meeting”
Nina MacLeod proposed the change and it was seconded by Debbie Hart.
10  ANY OTHER BUSINESS
Sherrie tendered confirmation of her resignation of the PODS committee. Sherrie was presented with some flowers and a card for her contribution to the committee. She has agreed to continue to work on the Conference in November and will make regular contact with Jayne to discuss.
Nina MacLeod gave thanks to Julie Stafford for her two years as Chair and thanked ALL committee members and also the wider group of parents/carers.
11  MEETING CLOSED
AT 11.45am

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Minutes 11.07.11