St. George S Students Union s2

St. George’s Students’ Union

Meeting of the Senate VII

MINUTES

15th March 2016

H2.78

* * *

I. Business

a. Apologies

b. Minutes from the previous meeting

c. Matters arising

d. AOB

II. Reports

a. Top 4

b. Representation Officers

c. BSc Biomedical Science

d. Masters Biomedical Science

e. Bsc Healthcare

f. Physiotherapy

g. Paramedic Science

h. PgDip Physicians Associates

i. Medicine

III. Agenda

a. SEEG

b. Trustee Report

c. Organising end of year balls

d. NSS/SES

e. Electives event

IV. AOB

V. Important Dates

a. St Patrick’s Day Disco – 18th March

b. Part V – 22nd April

VI. Date of next meeting

10th May 2016

1. Business

a. Apologies

Marcella Vaselli

Bradley Wilson

Jennifer Churches

Christopher Patterson

Jessica Lee

Mohnisha Ahuja

Ioana Bulz

Laura Amarin

Shahir Ali

Jonathan Frost

Catherine Dakin

Chloe Searle

Eleanor Cartwright

Jinnie Shin

Allison Ryan

Steven Gilbert

Attendance

Name / Position / Initials
Alice Walker-Earwicker / Vice President: F&SA / AWE
Ruth Varney / General Secretary / RV
Michael Lee / Chair / ML
Vafie Sheriff / Representation Officer / VS
Mustafa Dashti / Representation Officer / MD
Malvika Subramaniam / MBBS6 Y1 / MS
Bihu Malhotra / MBBS6 Y1 / BMa
Sam Brown; / MBBS5 Y1 / SB
Johnathan Hirniak; / MBBS5 Y1 / JH
Kashyap Chauhan / MBBS6 Y2 / KC
Ram Patel / MBBS5 Y2 / RP
Neesha Soni / MBBS5 Y2 / NS
Anya Polak / T year GEP / AP
Agnes Okanlawon / T year / AO
David Trennery / P year / DT
Cassie Mcdonald / P-Year INTO / CM
Gabriela Barzyk; / Biomed Y1 / GB
Sunil Singh; / Biomed Y1 / SS
Bismill Mushtaq / Biomed Y2 / BMu
Zoe Cheung / MSci Y3 / ZC
Charlie Corfield / HCS Y2 / CC
Martin Gannon / Student Trustee / MG

b. Minutes of the Previous Meeting

PASSED.

c. Matters Arising

ActionPoints from before Christmas:

Kat to find out if a helpsheet can be produced on how to use all the different IT systems which are used for placement hospitals and this to be available on moodle.ONGOING

T Year to collate feedback about tablet issues.COMPLETED

From 19th January:

Kat to chase up fixing documents so that they work on Macs as well as windows computers e.g. practical write up document.ONGOING

Biomed Year 2 Reps to meet about SSP1 tutor fairness long term with Axel, Carol & Kat. COMPLETED

Kat, Physio year reps & Rep Officers to get the mums and dads scheme for physios integrated and working. COMPLETED

Physio year reps to get Kat put on the mailing list to attend course committee meetings.ONGOING

Kat to investigate re-imbursement of DBS checks for physios.ONGOING

Kat to send all 1styear reps & 2ndyear physio reps the details for Maureen Islam and Matt Szarko in order to obtain a list of anatomy demonstrators. ONGOING

Kat to clarify if they are giving clinical Sciences feedback from Y2 OSCE and why they told them they were and haven’t yet.ONGOING

Kat to set up new year rep positions in the constitution. ONGOING

Kat to post the Study + & Revision Session posters on the Senate Facebook group. ONGOING

All cohorts to get formal data on whether students want lectures to be compulsory and send to KatCOMPLETED

From 16th February:

Kat to organise Wine & cheese night for year reps. ONGOING

3rd Year Healthcare to meet Kat about Grad Ball. ONGOING

Ruth to ask Media Officers about an SGSU snapchat filter. ONGOING

Kat to look in to SDL room access longer around exams as standard. ONGOING

Kat to speak to exams teams about GEP and Biomed Y1 exam drama. ONGOING

Kat to send the AV contact number to GEPs. ONGOING

GEPs to send formal report of all AV issues experienced with details to Kat to be escalated higher. ONGOING

Kat to find out what happens to the filled in backs of recording forms. ONGOING

All students with specific concerns which have not been dealt when taken through informal routes to be written down and taken to Kat. COMPLETED

P years to send Dev’s details on to the T year reps. COMPLETED

Kat to post links to NSS and SES on the senate page.ONGOING

All reps to feedback on LadCulture observed on campus and any ideas how to reduce it.ONGOING

Kat to email the exams team about getting staffing out of hours in exam period/set up an VP: E/W emergency line.ONGOING

Kat and 2nd year physios to ensure the issue of resits being very close to the new year is raised at next course committee. ONGOING

Kat and P Year reps to contact Jo Brown about the issue of feedback with not resolution (patient safety). ONGOING

Kat and P Year Reps to talk to Pippa and Gavin about student safety. Plea for lighting in the town of St Peter's or contingency put in place. ONGOING

F Year reps to provide cohort feedback on recent exam. ONGOING

Kat to find out how to best get through displeasure with concept of mandatory lectures.ONGOING

d. AOBs

None

2. Reports

Reports

Top 4

Position: Top 4
What we’ve been doing in the last month:
Alice –
· Undergoing work as part of ongoing audit.
· Met with and have a good relationship with the new financial director.
Steven –
· Met with Jenny to discuss INTO issues
· Met with NUS contact to commence a strategic plan diagnostic review
· Looking into plans and ideas to make election process more engaging
· Lots of welcome speeches etc at interview days.
· Sat on biomed committee for the biomed course restructure which will see biomed students disaggregate from the MBBS students during Y1/2
· Held the second Trustee board meeting.
· Working alongside deputy director of estates to address the possibility of a rapid drop in RLSC memberships in the light of a budget gym opening on Garratt Lane.
· RAG week money ebing counted next week.
· Organised a Commercial meeting. The shop is up £3.6K from this point last year!
· Made constitutional amendments with exec/council re. elections etc.
Kat –
· Wellbeing Week! WENT REALLY WELL J
· Confidential meetings
· Attending IMOG and seeing INTO reps regularly
· Organisation of next campaign “Stay Smart, Stay Safe.”
· Procedural investigation and maintenance of SGSU policy.
Ruth –
· DISSERTATION
· Managing meetings/reports
· Room booking
· Liasing with societies
· Minuting & communicating meetings
What’s coming up in the next month:
· campaigns
· Opinion Poll.
· Improve NSS/SES participation
· Support students through exams & results
· Support INTO students
· Continue with improvement plans to support services.

· AWE gave a verbal summary to accompany the report.

· AO: What does it mean biomed is being disaggregated from the medics?

· AWE: IFP is being scrapped. The new biomed course will be a more focused degree e.g. biomedical sciences in neurology.

· RP: Szarko said that the medical course will be completely separate.

· AWE: I don’t know who will be left with who.

· RP: Apparently the medics have pulled out.

· KC: What INTO issues?

· AWE: The GMC audit and the INTO students gave statements. Steven brought it up at SGUL council today. We have nothing physical to show, but trust us when we say we are fighting for you every step of the way at every meeting possible.

· CM: The focus is on welfare for the INTO students.

· Passed.

Representation Officers

Position: Representation Officers
What we have done since last meeting:
- Attended the last senate meeting
- Attended council
- Liaised with physio reps about Mums and Dads
- Changed the way we’re going to give reports
Exec Report
- Organised & completed Wellbeing Week
- Run the first aid course for sports teams
- Sign in method for CP cupboard now implemented
- Preparing Awards Evening
- Preparing for E&D Week
- Junior Doctor Contracts
- Completing Silver NUS Green Impact award.
- Trustee Board Meeting
Societies Presented in the last month
· DAPS Vision: Accepted
o The aim of the Club/Society shall be to raise awareness of and teach quality improvement and patient safety in healthcare, as well as empower students with the skills to get involved with healthcare initiatives – whatever and wherever they may be.
Facebook Pages to Aware Of
- SGUL Food for Thought (E&E)
- SGSU RAG 2015/16
- SGSU
What we have coming up in the next month:
- Going to make a report of this meeting to take to next exec mmeeting
- Make a report of next exec meeting for council
- Still thinking about changing our role to make it a bit more useful
- Senate Board modifications
What Exec has coming up in the next month:
- E&D Week
- St Patrick’s Day Disco & Part V
- Council
- Prep for awards evening
- Applications for soundproofing the Music Room
- Planning for Go Green Week
- Keeping up to date with you guys

· MD gave a verbal summary of the report

· Passed.

BSc Biomedical Science

Year 1

Introduction
We are the Year 1 Biomedical Science reps, Gabriela and Sunil
What have we done since the last meeting
-We have encouraged the BMS cohort to complete the SES and tablet survey
-Taken note of and solved some of the issues that were made through the online suggestion box
-Met up with a few people about Moodle/tutor issues (all sorted)
-Made an announcement and Facebook post about noise in lectures
-Sent Kat the data we collected from the Mandatory lecture survey
-Dealt with complaint about the exam and kept the cohort updated about what has been said
-Attended Biomedical Science committee meetings
-Promoted Wellbeing week
What have you got coming up in the next month
-Confirm with Karolina if Moodle will be opened for the remaining weeks of semester two.
-Enquiring about mock exams, in the BMS committee meetings and distributed this information with the cohort.

· SS gave a verbal summary of the report

· Passed.

Year 2

Introduction
Who are you, what cohort do you represent?
Bismill Mushtaq and Shahir Ali, Year 2 Biomedical Sciences
What have we done since the last meeting
· POLLS: Compulsory lectures 108 voted no, 0 voted yes
· POLLS: non accredited degree: 107 voted no, 1 voted yes
· We have alerted people to fill in their 3rd year module choices before the upcoming deadline
· Attended a course committee meeting and given feedback to the cohort
· Fought for a mock synoptic exam after easter – we had one in first year but the Year 2 lead wants to take it away because he doesn’t feel its helpful in improving grades, although we do and we believe more would attend
· Collected more information on the exciting Msci course coming up, including a year in Barcelona in fourth year
· Told people to do the SES survey
What have you got coming up in the next month
· We will have finalised module choices and any last minute swaps
· Start preparing for exams
· Start to dish out dissertation choices for next year

· BMu gave a verbal summary of the report

· Passed.

Year 3

· No Report Received

· No-one present to give a verbal report.

· NOT PASSED

iBSc

Not yet elected

Masters Biomedical Science

MSci

Introduction
Msci Biomedical science year 3- Zoe Cheung
What have we done since the last meeting
· We all sat a statistic exam on Thursday the 8th.
· We also had a feedback session on the courses as a whole with the organisers.
o Most of our lectures for our modules are coming towards the end.
What have you got coming up in the next month
· We are having a meeting to discuss the course/ how the 3rd year has gone/ induction to 4th year and discus projects.
· There are also ICA deadlines coming up.

· ZC gave a verbal summary of the report

· If you fail year 3 of MSci then you get a non-accredited BSc.

· Passed.

MRes

Not yet elected

MSc

Not yet elected

BSc Healthcare Science

Year 1

Introduction
We are Y1 representatives for HCS- Mohnisha & Ioana
What have we done since the last meeting
- We have sent out a questionnaire to officially get the comment of our cohort in making the lectures compulsory. The results have been emailed to Kat from us.
- We have also had a few problems lately and we met with our course head and discussed them, hopefully they should be sorted out soon.
- Planned our HCS trip! Yay!
What have you got coming up in the next month
- Going on our trip
- Following up with our course head about the problems that have been brought to our attention.

· No-one present to give a verbal summary of the report

· Passed.

Year 2

Introduction
Laura Amarin and Charlie Corfield – HCS Year 2 representatives.
What have we done since the last meeting
- All of our cohort are on placement. Clinical tutors have visited each placement site and everyone is well under way completing their on site assessments.
- Research methods’ essays have been submitted and PP2 results have been distributed.
- Discussion within cohort on end of year ball dates.
What have you got coming up in the next month
- Year 2 placement blocks come to a close, and cohort will return to university for the rest of the year.
- Will plan year meal.
- Revision sessions to take place for cohort.
- Keep in contact with freshers and see how their placement is going.