Dear Prospective Applicants,
ONLINE APPLICATIONS ARE DUE BY THURSDAY, AUGUST 22nd at 11:59 P.M. to STUDENT COUNCIL PRESIDENT, ANTHONY MARQUEZ (). When submitting the application, please include your Club Advisor in the email.
Thank you for your interest in club chartering for the 2013-2014 school year. Student Council-chartered clubs are vital components on campus; without them, life at IMSA simply would not be the same. From enriching our perspectives to providing internal and external opportunities, clubs have a major impact on both our community as well as the surrounding communities.
Student Council’s duty is to ensure that qualified and effective clubs are afforded the opportunity and resources to make a positive impact. It is crucial that Student Council upholds chartered clubs to a standard of fulfilling their responsibilities and actively participating within the IMSA community. Thus, Student Council will monitor clubs and activities throughout the year to keep all chartered clubs accountable.
Student Council will be requiring all chartered clubs to submit semester reports outlining their meetings, events, and general activity over a semester. Additionally, clubs not performing adequately may be put on a “watch-list.” Clubs placed on “watch-list” status will be required to submit quarterly reports on their progress, which includes but is not limited to: meetings, events, and overall presence on campus. Student Council reserves the right at all times to revoke the charter of any club that it finds inactive or failing to fulfill its responsibilities.
Furthermore, in an effort to maximize the efficiency of not only clubs but the students as well, Student Council is limiting each individual to a maximum of two chartered-club presidencies. Also, all club presidents are held to an academic eligibility standard of no failing grades after first quarter. Otherwise, the president may be removed indefinitely. Student Council reserves the right to modify and adjust the club chartering procedures and policies.
Thank you for your initiative and dedication, and we look forward to reading your application. Decisions for Club Chartering will be announced August 26th.
Sincerely,
Student Council
2013-2014 Club Chartering Process
Please indicate: Re-chartered Club or New Club
Club Name: ______
Advisor Name:
______
Advisor email: ______
President Name: ______
President Email: ______
Board Members:
Please include e-mail addresses of all other relevant members
Please categorize the proposed club (Choose all that apply):
1. Cultural – Celebrates and teaches about different traditions and backgrounds
2. Educational – Enhances student learning
3. Service – Gives back to both the IMSA and surrounding community through service
4. Entertainment – Holds events, performances, or activities designed to entertain and enrich the campus
Mission statement of Proposed Club:
Remember to be specific and concise.
Please answer the following questions:
1. What impact does your club have on the community (whether it is the IMSA community, the surrounding communities, or both)?
2. What benefits will a Student Council charter confer to your organization?
3. What student groups exist that closely resemble your group and in what significant way is your organization different?
4. [For re-chartered clubs only] Reflect on your club’s performance last year. What went well? What could be improved?
5. [For new clubs] Please outline potential issues and obstacles that your club may face throughout the year. Then, provide ways to address the issues practically.
6. Estimate your financial need from Student Council.
Please include the following with this application
1. Complete schedule of all events for 1st semester*
a. Please include: all meetings (with a sample agenda), major events, and plans for the semester
*Student Council will be holding all chartered clubs accountable to this schedule.
Appeals Process
If a club is not chartered or is unsatisfactorily merged, the club may appeal the decision. In order to appeal, the President of the aforementioned club must conduct an interview with a member of the Executive Board of Student Council, presenting a case in person and clarifying any concerns, as well as a written explanation of the impact that the club uniquely offers the IMSA community. Appeals will also include a review by the Student Council advisors. All written appeals (and registration for an interview) must be submitted before 11:59 P.M. on August 28th to ; no late appeals will be accepted. Interviews will occur after the written appeal has been received and approved.
Privileges of Student Council-chartered clubs
According to Section 4 of the Club Chartering By-Laws in the Student Council Constitution, the privileges of a Student Council-charted club are as follows:
· Recognition as an official IMSA club
· The right to include IMSA in the club name
· Usage of academic facilities for meetings and program space
· The ability to post advertisements around campus
· The ability to request money from Student Council
· The ability to reserve a spot at the Club Fair
· Featured in the yearbook
· Usage of external allocated funds (if applicable)
Timeline for Club Chartering
Dates / EventsAugust 22nd (11:59 PM) / Online Applications due
August 26th / Decisions Released
August 28th (11:59 PM) / Club Appeals Due
September 3rd (5-6:30 PM) / Club Fair J