District Office, Board Hearingroom

District Planningand AccreditationCommittee

November 20, 2015 Minutes

District Office, Board HearingRoom

Present: Mary Jo Apigo (West), Adrianna Barrera (ESC), Karen Daar (Valley), Barbara Dunsheath (East), Angela Echeverri (Mission), Don Gauthier (ESC), Bobbi Kimble (ESC),Carol Kozeracki (East), Maury Pearl (ESC), Alice Taylor (West), Allison Tom-Miura (ESC)

The minutes of the October 23rdmeeting were reviewed and approved.

2014-15 Committee Self-Evaluation:

A comprehensive committee evaluation was conducted in 2015 and has been signed by committee co-chairs. The self-evaluation received final approval and has been posted on the governance website.

Review of Planning Section of GovernanceManual:

The Committee conducted a final review of the planning section of the Governance and Functions Handbook. Changes and feedback received at previous meeting were made and the final document has been posted on the Planning and Accreditation website.

Accreditation Check-In:

Colleges reported on the status of their self-evaluation reports. Valley’s report was approved by the Academic Senate. Writing continues to be tweaked and it will be sent to the ACCJC by January 6th. East’s report is undergoing a thorough editing. East is continuing to compile evidence and is adding enhancements. West continues to compile evidence, is hiring a proof reader for the final edits, and is adding finishing touches to its QFE. Bobbi has had a conference call with Barbara Beno to discuss the size and composition of the team that will visit the ESC.

IE&SS Committee Update:

Dr. Barrera reported that she thought that all IE&SS visits to the colleges went well. The Board was able to make constructive contributions to the reports. The visits also provided the new Board member with an opportunity to see and hear from the college staff and observe differences between the colleges.

Finalize Functional Maps:

Allison led a detailed review of the District-College functional map. Each standard was reviewed as to whether the function was primary, secondary, or shared for the college and the District. A consensus approach was used to settle areas of disagreement. It was agreed that colleges would utilize/reference the same version of the functional map in their reports. The finalized map will be posted on the Accreditation and Planning webpage.

Next Meeting:

Friday, February 26, 2016, 1:00p.m. to 3:00 p.m.

Board HearingRoom, ESC