Defining Characteristics of Independent Girl Scout

Defining Characteristics of Independent Girl Scout

Product Program Sales Protocol for Independent Girl Scout Sellers (Waitlist Girls)

Defining Characteristics of Independent Girl Scout:

  1. An Independent (waitlist) Girl Scout is a registered Girl Scout who is not affiliated with a troop.
  2. Finances of anIndependent (waitlist) Girl Scout must be heldby GSWNY. Theyare managed by the volunteer who can request the funds. That request can be sent to a Product Program Manager for approval. The Product Program Manager will send it to Deb Whais for final approval.

Product Program Protocol for Independent (waitlist) Girl Scout Sellers:

  1. Training:
  2. The product program managerwill train the volunteers.
  3. The volunteer will train the girls and the parents.
  4. Girls will receive their training packet including: order cards, family flyer, and sale materials, timeline,and payment instructions.
  5. The girls must follow all product program rules, guidelines, and deadlines.
  6. Girls report directly to the adult managing the group.
  1. Orders, Delivery, Payment, and Recognition:
  2. At the end of each sale period, the Independent (waitlist) Girl Scout sellers will give theirorder card and online orders to the adult managing the sale.
  3. The adult managing the Independent (waitlist)group will process the girl’s orders.
  4. The adult managing the sale will pick up the group’s product order. Then sort, distribute, and receipt product to the girls/parents and retain copies of all receipts.
  5. The girls will pay the adult managing the group the full value of the product.
  6. The adult managing the group will place the recognition order for the girls and pick up the group’s recognition order from the service unit product program manager.
  7. The girls will pick up their recognition items from the adult managing the sale.
  1. Direct Sale:
  2. If the Independent (waitlist) Girl Scout wishes to have a direct sale for the cookie program, she must receive permission from the adult managing the sale.
  3. The adult managing the group must place the direct sale order in Snap using the Cookie Cupboard and Booth Scheduler to share the information on the logistics of the sale (date, time, and location.)
  4. The adult managing the group must pick up the product from the cupboard and distribute and receipt product to the girl/parent.
  5. Girls must follow Safety-wise, girl to adult ratio. An adult must be present at the direct sale to manage product and money.
  6. The Independent (waitlist) Girl Scout must pay full value for the product sold to the adult managing the group. Payment is due on time.
  7. The adult managing the group is responsible for paying the entire amount including proceeds.
  1. Independent (waitlist) Girl Scout Sellers:
  2. Income from product sales does not become property of individual girl members.
  3. The councilmanages the proceeds raised from product program activity.
  4. When an Independent Girl Scout seller needs funds to participate in a program, event, trip, Take Action project, etc., she must contact the volunteer in charge of the group and make a request indicating the reason why and amount.
  • The form is available at gswny.org/forms.
  • Program Selection Request Form: Independent Girl Scout Sellers (Waitlist Girls)
  • The product program manager will review each request and allocate amount accordingly from the GSWNY Fund for IGMs. The funds should be pooled and not tracked by individual girl.

Product Sale Program Guidelines:

  1. Proceeds from the product sale program can only be used for the following: GSWNY sponsored programs, trips or events, GSUSA destinations, items from the Girl Scout shops, and GSWNY camp fees, Take Action projects, Service Unit events, etc.
  1. Girls are required to use their portion of the Independent (waitlist) fund during the program year. If a girl is saving for a long-term goal, such as going on a GSUSA destination trip, the GSWNY will give approval to carry over the balance.
  1. If a troop disbands leaving one girl as anIndependent (waitlist) Girl Scout, the troop funds go into the Independent (waitlist) Girl Scout at council.
  1. If a girl leaves a troop to become anIndependent Girl Scout, she may not take her proceeds with her since they are property of the troop, not an individual member.
  1. An Independent (waitlist) Girl Scout must participate in both council sponsored sales to be eligible to do supplemental money earning projects (based on her age level).
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