Dearparent/Guardian

July 2017-2018

DearParent/Guardian,

Best Time, LLC.Registrationformsarenow on mywebsite at foryou to completeforHamilton School’sbefore and afterschoolprograms forthe2017-2018schoolyear. First,Iwould liketo take a momenttofamiliarizeyou with mybackground and myvision of what theHamilton beforeandafterschoolprogram will be. Mynameis Barbara Andresen;I am theowner of Best Time, LLC. I will be onsite every day.Through my manyyears ofexperienceparents havecome to know and trustme, allowingthem peaceof mind whiletheir children arein mycare.

I alsomake sureIget toknow everyparent. Ithink it is importantto greetthembyname andgivetheman opportunityto get to know me aswell.I feel thisenables themto feel relaxed knowingtheir childrenareingoodhandsandpromotesopenlines ofcommunications.Pleasefeel freeto call me at home 908 966-1480 ifyouhave anyquestions. Ilook forward tohearingfromyou.

Sincerely,BarbaraAndresenBest Time,LLC

Please note:before and after school pricing has included the Board of Education Fees to the monthly tuition.

Please don’t email your child’s registration. It has to be mailed to the address on the registration no later than July 15, 2017.

It is imperative that these forms be filled out completely and I am requiring each parent to contact me, Barbara Andresen at 908 966-1480, prior to the start of the school year to inform me whom your child’s teacher is, whether your child/children are attending Best Time, LLC. on the first day of school. It is very important to send a note to your child’s teacher the first day of school informing them the days they will be attending Best Time and if they are coming the first day of school.

The Before Care program will be open the first day of school.

Best Time will be charging $1.00 per minute you are late picking up your child beginning the first day of school. The program is over at 6:00 p.m., no exceptions.

NEW TO THE PROGRAM? For additional information about the program, please contact Barbara Andresen at 908-966-1480 or via email at .

BESTTIME, LLCMISSIONSTATEMENT

Mygoal for Best Time,LLC is to provide asafe,happyandcreativeenvironment for thechildren in mybeforeand afterschoolprograms.

InnovativeProgramming

Over twenty-sixyears of experience in childcarehasafforded me theopportunitytorecognizeneedsandwishesof parents and theirchildrenandpromptedmyresponsewith new andinnovative programs.

Iwould work closelywith the educationaland custodial staffto promote anatmosphereof cooperationfor themutual benefit of all parties.

AffordableAlternative

Ratesarecompetitivewith otherprograms in all districts.

ProgramSpecifics for the Before and After SchoolProgram

Before CareProgram-artsandcrafts,coloring,drawing,reading,and unfinishedhomework.

AFTER School Program

Snack:Juiceand achoiceof snackareprovided on adailybasis.

Homework Room:

Counselorsupervised homework sessionsExtrahelp and 1 to 1 attentionasneeded.

SportsActivities:

Diversesports equipmentisprovided.

Closelysupervisedgroupactivitiesareconducteddailyin a funandnon-competitiveatmosphere.

ArtsCrafts:A varietyofartscraftmaterials are provided.

Daily Available Activities:

Inside:

Lego sets, classic boardgames, Nok hockeyArmymen, helicopters, tanks

Markers,pencils, crayons, beads,yarn,colored paper etc.

Outside:(weatherpermitting)

Provideequipment and supervision forgroupgames(i.e.,kickball,basketball,4-square, wiffle balletc).

Supervised useof playground equipment

HamiltonSchoolBESTTIME, LLC

RULESANDREGULATIONSBESTTIME, LLC CELL NUMBER908 966-1480

Please note: on site school number will be available soon.

I.PURPOSE:

Thepurposeof the BESTTIME, LLC is to providethe children with a varied and looselystructuredprogram. TheProgram will encompassphysicalactivities,and mayincludeotheractivities orsubjects that are desired bythe children.Our goal is to provide asafe,happy,andcreativeenvironment for our childrenbefore the schooldaybegins andafterthe schooldayends.

II.PROGRAM HOURS:

1.BESTTIME LLC operatesMorning7:00 AMto8:25AMAfternoon2:45PM.to 6:00PM.on scheduled schooldays.

2.BEST TIME, LLC is closed during allschoolholidays.

3.BESTTIME LLC After School Programis canceled when the schoolhasclosed due toinclementweather or early dismissals. If weather conditionsdeteriorateafter Best Time, LLC. has opened thestaff willstartmakingphone calls to the parents, ifparentscan’tbe reachedBest Time, LLC. willuse the emergency numbers provided on the emergency formto comepickup the children.Pleasekeep your emergencynumbersupdated it is veryimportantto Best Time, LLC.

4.Snow Emergencies: Dueto the unpredictable natureof snowfall, strict guidelineswill be enforcedandareincluded in the registrationpackage.

5.Best Time, LLCBefore CareProgramdoes notopen when theschool hasdelayed opening.

6.Best Time, LLC will be open on all half days

III.FEES:

1.Tuition payments must be made bytheFIRST ofthemonth accordingtheFeeSchedule.

2.Late payments will be assessed alatefee(seeFeeSchedule). Ifpayments areoverduemorethan 30 days,yourchild will not be allowed to attend the program.

3.TheFee Schedule is set bythe GoverningBodyto ensure the financial viabilityofBESTTIME,LLC andmaybe modifiedasnecessary.

IV.ATTENDANCE:

1.Children must be registered foraminimum of two(2) days per week on apermonth basisonly.Children cannot beregistered for part ofamonth.Onlyregisteredchildren will be allowed to attendBEST TIME,LLC

2.Missed dayscanonlybemadeup duringthe sameweek. Dayscannotbe carriedover to thefollowingweeks or months. There will beno refund or reduction intuitiondue tomissed days orillness, vacation, snowdays or early dismissal.

3.Dailyattendance is recorded byBESTTIME,LLC Allchildrenmust be signedinfor before care, and signed out for after careby the parent orauthorizedadult.

4.Sick children should not attend BESTTIME,LLCChildren who attend theprogramsick will be evaluatedaccordingto theguidelinesattached(BESTTIME,LLCIllness/CommunicableDisease Policy)and their parent orguardian will benotified to provide immediatepick-up.

V.IN CASE OFEMERGENCY:TheEmergencyForm must be completedandsignedbythe parentorguardian. BESTTIME,LLC must have current phonenumberswhereyou canbe reached in anemergency. WE DO NOT HAVEACCESS TO THESCHOOL’S RECORDS

VI.GENERAL:

1.TheTAXID for BESTTIME, LLC- 43-2088244.

2.Parents should secure schoolinsurance if their owninsurance is inadequate.BESTTIME,LLC is not responsiblefor medical expenses incurred dueto injurywhileyourchild is attendingthe program.

3.EmployeesofBEST TIME,LLC will not transport anychildren.

4.Medication will not be administered to anychild unless in an emergencysituationand a parent has been notified (i.e.,asthma medications).

5.Discipline atBEST TIME,LLC is handled ona case-by-case basis and willalways be positiveandconsistent with the ageand development needs of thechildbeingdisciplined.Disciplinewill strive to lead to the child’s abilityto maintainself-control. Iffurtherdiscipline is required, it will consist of atime-out beingtaken for anappropriatelength of time based on the infraction. Thestaff memberinitiatingthe disciplinewilldetermine time-out length

NOTE:

Parents of childrenwith chronicdisciplineproblems will be notified in writingbyBESTTIME,LLCContinued discipline problems will result in dismissalfrom the program.

Physical abuseof onechildtowardanotherchild or staffmember will not be toleratedatanytime. Parents of both partieswill be immediatelynotifiedand theabusive child willbe removedfrom the program for as long as necessaryto correct thebehavior. Anyrepeatabuse will resultindismissal of the abusive childfrom theprogram.

Best Time, LLC has permission to go on walks on school property and in case of an emergency evacuation to leave school property.

Date:______

Parent’s Name: ______
Child’s Name: ______

Parent’s Signature: ______

Teacher’s Name: ______

Coming first Day of School ______

BEST TIME, LLC.

Theregistrationpacket will be on ourwebsite . Please readall ofthe information and keepthe Rules and Regulations forreference.

PLEASE BE SURE TOCOMPLETEAND SIGN ALL SECTIONSON PAGES 4, 8, 9, 14, 15,AND 17 ACCURATELYAND COMPLETELY,INCOMPLETEFORMS WILLDELAYYOURREGISTRATION.IF PAYMENT ISNOT RECEIVED BY 7/15/17YOURCHILD CANNOT ATTENDBEST TIME, LLC. ON THEFIRSTDAY OFSCHOOL.

RegistrationForm with completed Allergy/Medical Condition Sectionand a$20 Registrationfeeper childPLUSSEPTEMBER’STUITIONDUE by 7/15/17.

EmergencyFormExpulsionPolicyYouth Waiver

Info to parentsForm

Walks/Emergency Evacuation

Thetotalnumber ofschool days is divided into ten (10)equalpayments;thereforethefeeis thesameeach month regardless of the actualnumber ofschooldays in themonth.Norefunds or reduction in tuition will be givenfor missed days dueto holidays, illness orvacations. No tuition will bedueonlyif theentiremonth will bemissed.

PLEASEMAIL THE COMPLETEDFORMS TO BESTTIME,LLC:

(Weencourage you toregister as early as possible.)

BestTime, LLC304 Porter Way WestBridgewater, NJ. 08807

Checks forSeptember’s tuition plus $20 registrationfee per child should bemadepayable to Best Time, LLC.

For additional information on the program, pleasecontactBarbara Andresenat (908)966-1480.

PLEASE SEE A “BEGINNINGOFTHE YEAR” CHECKLISTANDOTHERHELPFULINFORMATION.

Drop-In Rates: If your child has not registered with Best Time, LLC. the fee is as follows:

$20.00 registration fee per child

$20.00 for Before care – along with a completed registration form and notification via phone toBest Time, LLC, 908-966-1480 and the main office prior to drop off.

$20.00 for After Care – along with a completed registration form and notification via phone to Best Time, LLC, 908-966-1480 and the main office prior to drop off. If you are registered in Best Time, LLC and would like to drop in before /after care, the fee is $10.00

BESTTIME, LLCBEGINNINGOFTHEYEAR CHECKLIST

Completeregistration and emergencyforms:

Check forcompletenessCheck forsignatures

IncludeSeptember’s tuition (checkor moneyorder only)

FirstDay of School:

Thefirstdayof school BEST TIME,LLC is OPEN. Ifyou areup to dateonyourpayments andyourregistrationand emergencyforms are completelyfilledout,yourchild mayattend on the first dayifhe/sheis registered for that day ofthe week.

Youmust send inanotewithyourchildon the firstday:

1.Note tothe child’steacher–yourchild’s teacher will havealist of allchildren in his/her class that will attend BEST TIME,LLC on aregularbasis and onwhatdays. You need tosend anote on the firstdayto let theteacher know whethertosendyourchild to BESTTIME,LLCorsendhim/herhome on thebus if theywill beattendingtheAfterSchool Program.Also, pleaseindicate to the teacher on whatdaysyourchild is expected to stayat the program.

If your child will not be attending Best Time, LLC on the first day of school, which is a day of the week that they will normally be attending the afterschool program, then a second note is required.

2.Note to BEST TIME,LLC–you need to let BEST TIME,LLC knowwheneveryourchild willNOT beat the programon his/herscheduled days (except forillness – BESTTIME,LLCgets a list of absent childrenfrom the office). Thenoteshould be addressed to“BESTTIME,LLC”andplaced in theBEST TIME,LLCmailboxinthe office.

OTHER HELPFUL INFORMATION:

Until the BESTTIME,LLCstaff isfamiliarwithyou orwhoeverpicks upyourchildfrom the program,please be prepared to show identificationwhen arrivingat the program. REMEMBER, this is for yourchild’s safetyand protection!

Ifyourchildhasanyallergies– thatyou haveindicated on the registration form–please includethis information, as aprecautionarymeasure, withyourfirst daynote to BESTTIME,LLC this will alert the staffonce moreto be surethattheallergyis not overlookedduringthefirstfewdaysof gettingsettled.

Anycircumstances(e.g.,divorce, custodyissues, etc.)should be indicatedina note to BESTTIME,LLC on the first dayof school.

BESTTIME,LLCHAMILTONSCHOOLFEESCHEDULE

After School ProgramOnly DAYS PER WEEK Please note Board of Education fee is included in monthly tuition

Before School ProgramOnlyDAYS PER WEEK Please note Board of Education fee is included in monthly tuition

Before After School ProgramDAYS PER WEEK Please add Board of Education fee is included in monthly tuition

1.Paymentsare dueon the FIRST of eachmonthbeginninginSeptember.

2.Thetotalnumberofschooldays is dividedintoten(10)equalpayments; thereforethefeeis thesame each monthregardlessoftheactual numberofschooldaysin themonth. Norefundsor reductionin tuitionwillbegivenformisseddaysduetoholidays,illnessor vacations. Notuitionwillbe due onlyif theentiremonthwillbemissed.

3.Ifpaymentis thirty(30) daysoverdue,thechildwillbedismissedfromthe programupon

a week’s notice in writing.

A latefeewillbeassessedas follows:Uptoten(10) dayslate

-$5.00;Up to thirty(30) days late-$15.00.

4.Overtime willbe assessedat$1.00perminute.*THISPROGRAMIS OVER AT6:00PM AND THE ROOMMUSTBEVACATEDBY6:00PM.Thisrule DOESNOTapplyduringSNOWEMERGENCIES. DURINGSNOWEMERGENCIES,ALLCHILDRENMUST BEPICKEDUPEARLY– SEE SNOWEMERGENCYPOLICYIN SECTIONIIOFRULESREGULATIONS.

5.Checksshould be madepayabletoBESTTIME,LLC . Duringtheschoolyearchecksmaybe droppedoffattheprogramORmailed totheBEST TIME,LLC 304 Porter WayWest,Bridgewater,NJ.08807.

6.RETURNEDCHECKPOLICY:Anyonesubmittinga checkthatisreturnedunpaidwillbe notifiedand areplacementcheckthatisissuedimmediatelywillbeaccepted.However, if morethan onecheckisreturnedunpaidduringtheschoolyear,thenpaymentfromthen onuntilthe endoftheschoolyearwillonlybe acceptedin theformof cashormoneyorder. Cashmustbedeliveredin persontoBEST TIME,LLC and areceiptwillbe issued.Ifpaymentis notreceived on time, then wewillbe required todismissthechildfromthe programupon a week’snoticein writing.

BEST TIME, LLC. REGISTRATIONFORM

Part 1(ChildrenInformation): HAMILTON SCHOOL

(*ALLERGIES:Listany medicines orfoodsyourchildisallergicto aswell asany otherallergies;if yourchildhasnoallergies,pleasewrite“none”)

Part 2(Days/TimesNeeded):Please circle before / after or both

Part 3(HomeAddressandPhone # of Children):

Part 4(Parent Information:ifsame aschildindicate“same”):

Part 5(EmergencyMedical TreatmentAuthorization):

Part 6(Agreement):

Your signature acknowledges that:

1)Youhaveread,understand,and agreeto abidebytheby-lawsof BESTTIME,LLC.

2)Youhavereadand agreetothe Statementof DisciplinePolicyin theby-laws.

3)Youhave received and signedacopyof theLicensing InformationStatement as requiredbyDYFS.

4)Youcertifythatyour child(ren) isingoodhealth and ableto attend BESTTIME,LLCwithno restrictionsother than thoselistedabove.

5)Youagreeto notifyMrs.Andresen immediatelyof anychanges toyourhome or employer addresses,telephonenumbersand emergencycontact numbersof thepersonslistedonyour emergencyform.

6)Best Time, LLC has permission for walks and emergency evacuations.

PARENT’SSIGNATURE:

DATE:

BESTTIME, LLC

EMERGENCY CONTACT AND CHILD RELEASE AUTHORIZATION

Thepeoplelistedbelow areauthorizedto signmychild(ren)outoftheprogram. Childrencanonlybe releasedtothoselisted onthisformor theemergencyformunless a written noteispresentedtotheprogramstaff or apersonalphonecallto thestaffis made bya parentorguardian.If therearespecialrequirementsweshouldbe aware of (e.g.,restrainingorder), werequirea copyof thedocument.

IntheeventofanemergencyorearlyclosingofBESTTIME,LLCduetoinclementweather,ifparentcannotbereached,thefollowingpeoplehavemypermissiontosignmychild(ren)outoftheprogram:

PARENT’SSIGNATURE:_

DATE:_

BEST TIME, LLCILLNESS/COMMUNICABLEDISEASEPOLICY

As a childcare centerwhichserveswell children,BESTTIME,LLCshall notpermit achildwho has anyoftheillnesses or symptoms ofillness specifiedbelowtobe admittedto the centerona givendayunless medical diagnosisfroma licensedphysician,whichhas beencommunicatedtoBESTTIME,LLC inwriting, or verbally withawrittenfollow-up,indicates that the child poses noserioushealthriskto himselfor toother children.Such illnesses orsymptoms or illnessesshall include, butnotbe limitedto, anyofthe following:

a)Severe painordiscomfort.

b)Acutediarrhea,characterizedas twicethechild’susual frequencyofbowelmovementswitha change toalooser consistency withina periodof24hours.

c)Twoor more episodes ofacute vomitingwithina period of24 hours

d)Elevatedoral temperature of101.5degrees Fahrenheitorover, or auxiliarytemperature of100.5 degreesFahrenheitorover inconjunction withbehavioralchanges

e)Sore throator severe coughing

f)Yelloweyes or jaundicedskin

g)Redeyeswithdischarge

h)Infected, untreatedskin patches

i)Difficult, rapid breathing

j)Skinrashes lasting more thanoneday

k)Weeping or bleeding skinlesionsthat have notbeen treatedbya physicianor nurse

l)Swollenjoints

m)Visiblyenlargedlymphnodes

n)Stiffneck

o)Bloodinurine

Once the childis symptom-free, or a licensedphysicianindicates that the child poses noserioushealthrisktohim/herselfor toother children,the child mayreturntothe program.

Ifachildattending theprogram manifestsanyofthe illnesses or symptoms ofillness specifiedabove, BESTTIME,LLCshallremove the childfromthegroupofwell childrentoa separate roomor area until1)heor she canbetakenfromthe center, or 2)theowner has communicatedverbally withalicensedphysicianwhoindicates that the childposes noserioushealth riskto himselfor tothe children,atwhichtime thechildmayreturntothe group.

BESTTIME,LLCshall notpermit a childorstaffmemberwithexcludable communicabledisease,asspecifiedintablebelow, tobe admittedto,or remain,atthe center until:

1.Anote fromthechild’sor staffmember’slicensedphysicianwhichstates that the child, orstaffmember, hasbeendiagnosedand presentsnorisk tohim/herselfor others; or

2.BESTTIME,LLC has contactedtheState Department ofHealth’sCommunicableDisease Programor localhealthdepartment pediatric health consultantsandis told the child orstaffmember poses no health risk toothers.

TABLE OF EXCLUDEDCOMMUNICABLEDISEASES

HemophilusInfluenza Measles ScabiesWhooping CoughI

Duringanyoutbreakofanexcludabledisease at BESTTIME,LLC,eachparent whose childmayhave beenexposedtothe disease shallreceive awrittennoticeofthe outbreak.

BESTTIME,LLCwilladmit achild knowntobe infectedwithHIV, the virusthatcausesAcquiredImmunoDeficiencySyndrome (AIDS). A child will notbe excludedfromBESTTIME,LLC solelybecauseheor she liveswith, or is related to,apersonknowntobe infectedwithHIV.The ownerwillmaintainthe confidentialityor anychildor staffmemberknowntobe infectedwithHIV.BESTTIME,LLCshallnotrequirethe routine medicalscreening ofchildrenor staffmembers todetect the presence HIV.

Policy on the Release of Children

A: As per the State of NJ

Each child may be released only to the child’s custodial parent(s) or person(s) authorized by the custodial parent(s), to take the child from the center and to assume responsibility for the child in an emergency if the custodial parent(s) cannot be reached;

The provision that a child shall not be visited by or released to a non-custodial parent unless the custodial parent specifically authorizes the center to allow such visits or release in writing. This written authorization, including name, address, and telephone number shall be maintained in the file.

If a non-custodial parent has been denied access to a child by a court order, the center shall secure documentation to the effect and maintain a copy in the file.

B: As per the State of NJ

Written procedures to be followed by staff member(s) if the parent(s) or person(s) authorized by the parent(s), as specified in (A) above, fails to pick-up child at the time of the center’s daily closing. The procedure shall require:

1. The child is supervised at all times
2. Staff members attempt to contact the parent(s) or person(s) authorized by the parent(s)
3. An hour or more after closing time, and provided that other arrangements for releasing the child to their parent(s) have failed and the staff member(s) cannot continue to supervise the child at the center, the staff member shall call the Division’s 24-hour Child Abuse Hotline (1-800-792-8610) to seek assistance in caring for the child until the parent(s) or person(s) authorized by the child’s parent(s) is able to pick up the child

C: As per the State of NJ

The child may not be released to such an impaired individual;

1. Staff members attempt to contact the child’s other parent or person(s) authorized by the parent(s)
2. The center is unable to make alternative arrangement, as noted in (B) above, a staff member shall call the Division’s 24-hour Child Abuse Hotline (1-800-792-8610) to seek assistance in caring for the child

DepartmentofChildrenandFamiliesOffice ofLicensing

INFORMATION TOPARENTS

Under provisionsofthe ManualofRequirementsfor ChildCare Centers (N.J.A.C. 10:122), everylicensedchild carecenter inNewJerseymustprovide toparentsofenrolledchildren writteninformationon parent visitationrights, Statelicensing requirements, child abuse/neglect reporting requirementsandotherchildcare matters. Thecentermustcomply withthis requirement byreproducing anddistributing to parents this writtenstatementpreparedbythe OfficeofLicensing, ChildCare YouthResidentialLicensing, inthe Department ofChildrenandFamilies (DCF). Inkeeping withthis requirement,the centermustsecure everyparent’s signature attesting to his/herreceipt oftheinformation.

Our center is requiredbytheStateChildCare Center Licensing lawtobe licensedbythe Office of Licensing, ChildCare YouthResidentialLicensing, inthe Department ofChildren andFamilies (DCF). Acopyof our currentlicensemust bepostedinaprominentlocationatourcenter. Look for it whenyou’re inthe center.

Tobe licensed,our centermustcomply withthe ManualofRequirementsfor ChildCare Centers (the officiallicensingregulations). The regulationscoversuchareasas: physicalenvironment/life-safety; staffqualifications, supervision,andstaff/childratios; programactivities andequipment;health,foodand nutrition;rest and sleeprequirements;parent/communityparticipation;administrative andrecordkeepingrequirements; andothers.