Cpcm Project Management Procedural Guides

Construction Projects Keying Procedure

Proj. No: / Proj. Name:
From: / To: / PPD Key ShopFAX:813-974-5081Phone:813-974-1190
Copy: / Facilities AccessEmail:
Date: / Via: /  E-mail FAX Campus Mail Hand Delivered
Architect: / Contractor: / User Group:
Contact:
Firm:
E-Mail:
Phone :
FAX:
Request: / Re: Task Itembelow:
Task/Action Matrix / Initiate By:
Action by: / Review by:
Approval by: / Status
These tasks must be performed in advance of substantial completion date with ample time to allow for long lead time in ordering and corrective work. Owner will not accept Substantial Completion without correct and complete installation of all locks and issuance of keys. FPC PM to schedule a “workshop” meeting with Contractor, Architect, Hardware and Security Vendor(s), user Group and Key Shop representatives to complete items 1c and 2b below. / User Group / FPC PM / Architect /

Contractor

/ Key Shop / User Group / FPC PM / Architect /

Contractor

Key Shop

/ Date and Initial to indicate completion of the task(s).
 / 1a / Develop the initial lockset and hardware specification. / X / X / X
 / 1b / Verify that all cylinders and hardware sets are fully compliant with USF standards. Contact PPD Key Shop for clarification. / X / X
 / 1c / Prepare Door/Hardware Schedule/Specifications; and floor plans with room/door numbering for PPD Key Shop use. /

X

/ X / X / X
 / 1d / Issue Work Order to PPD Key Shop for “keying Service” (preparation of Keying schedule, basic keying and supplying of cylinders). /

X

 / 1e / Contractor provides temporary construction cylinders and keys. /

X

 / 2a / Develop cost proposal for full keying service for FPC use in encumbrance of funds. /

X

/ X
 / 2b / Develop the initial keying schedule in direct coordination with User Group. / X / X / X /

X

/ X / X / X
 / 2c / Issue Letter of Authorization to the Contractor to order blank cylinders. / X / X
 / 2d / Notify PPD Key Shop of any changes in the specifications, hardware, schedule, room numbers, etc. / X
 / 2e / Verify that correct USF cylinders are ordered or in stock. / X
 / 2f / Contractor to pick up cylinders from PPD Key Shop / X
 / 2g / For demolition, salvage and return all USF Core and Keys to Key Shop / X / X
 / 3a / On delivery of cylinders, Contractor to replace construction cylinders with permanent cylinders and demonstrate proper installation of cylinders on one door of each type. / X / X
 / 3b / Install all cylinders and hardware in compliance with USF standards. / X
 / 4a / PPD Key Shop provides 2 copies of keys and blanks stamped: “DO NOT DUPLICATE” / X
 / 4b / Verify that the Key bitting numbers and/or codes are not to be stamped on keys or cylinders. / X
 / 4c / Encode and issue building keys to the User Group / X / X
 / 5a / Request issuance of Contractor access/loaner keys. (Loss of loaner key may result in re-keying of the entire facility) / X / X / X
 / 5b / Ensure loaner keys, for use by the Contractor, must be obtainedthrough the Key Shop using PPD Internal Work Order. / X / X / X
 / 5c / Ensure loaner keys are returned to PPD Key Shop. / X / X / X

*PPD Key Shop Budget for: 1. Preparation of Keying schedule ($20/cylinder); 2. Basic keying w/ 2keys/cylinder ($12/cylinder); and 3. supplying of cylinders ($16/cylinder). Total budget $48.00/cylinder (as of May 2001).

File:PMG-43 Construction Projects Keying Procedure.doc

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