REQUEST FOR QUOTES
Computer Equipment and Services
RFQ # 3180-33-04
Issue Date: 28 March 2014
Response Deadline: 8 April 2014
Submit Bid to:
Expected Award: April 2014
RFQ Questions – Submit to :
Liberia Teacher Training Program (LTTP) is a five year project funded by the United States Agency for International Development (USAID) and implemented by Family Health International 360 (FHI 360 / LTTP). LTTP supports the development of a coordinated system for improving the infrastructure at the Liberian Ministry of Education (MoE) by improving the quality of new and existing teachers in classrooms, and by enhancing reading/literacy in select locations throughout Liberia.
SCOPE OF WORK
This RFQ focusses on three key requirements:
1)Provide hardware and software necessary for the completion of the Ministry of Education IT infrastructure.
2)Provide three year warranty
3)Provide project management, installation, and continuing support to the IT infrastructure.
4)Provide software training and retraining at both Ministry of Education Headquarters and in distributed locations for MS office automation, thin-client network management software, and driver software required for operation of the networks.
5)Provide product delivery to the Liberia Ministry of Education
To fulfill the above requirements, Vendors should have the following qualifications:
- A partner (e.g. Preferred Partner), or licensed representative for a single, internationally recognized vendor of equipment and software that can meet equipment and service requirements.
- A local presence in Liberia
- Prior experience with Liberian Government installations
- Able to provide services for three year warranty on all items (hardware and software) from time of installation, including on-site maintenance, throughout warranty period.
All qualified vendors operating legally in Liberia with the capability to provide satisfactory computer goods and warranty services may bid.
Qualified vendors are invited to submit offers to provide computer goods and services as fully described in Annex 1 of this Request for Quote. All prices must be quoted in US dollars and inclusive of all costs.
FHI 360 / LTTP reservesthe right to award to one or more offerors. All or a portion of the work may be awarded, contingent upon evaluation criteria cited in this document and availability of funding for this task.
The offerors proposed costs must be valid for a period for 30 days.
PROPOSAL CLOSING DATE
Interested bidders must submit price quotation to FHI 360 by 8 April 2014. Bids should be submitted via email to:
Karen Bassich
PROPOSAL PREPARATION
Quotation must include all documents contained in Annex 1 of this RFQ, which include:
- Annex 1 Cover Sheet
- Annex 1 – Attachment 1 - SPECIFICATION OF GOODS & ITEMIZED COSTS
- Annex 1 – Attachment 2 - PRICE SUMMARY SCHEDULE
- Annex 1 – Attachment 3 - REPRESENTATIONS, CERTIFICATIONS
- Annex 1 – Attachment 4 - CERTIFICATION REGARDING TERRORIST FINANCING
EVALUATION CRITERIA AND AWARD
These criteria are intended to (a) serve as the standard against which all proposals will be evaluated and (b) serve to identify the significant areas offerors should address in their proposals.
The criteria are listed in descending order starting with the most important factors to be evaluated.
- Price
- Proposed specifications in response to required specifications
3Availability and delivery time
4.Warranty and service capability
5.Experience and demonstrated capability
A fixed price PO is expected to be awarded to the responsibleofferor whose proposal is most advantageous to LTTP in terms of price, delivery time, warranty and quality of commodities.
A responsive offer is one which complies with all the RFQ terms and conditions without service modifications. A service modification affects the price, quantity, quality or delivery of the services or which limits in any way any responsibilities, duties or liabilities of the offeror or any rights of LTTP.
NOTE: FHI 360/LTTP levies penalty charges for non or late performance of 1% of the agreement total amount for each day of delay
RESERVED RIGHTS
RFP responsesbecomethepropertyofFHI 360 / LTTP, who reservestherightto:
•To disqualifyanyofferbased on offerorfailuretofollowsolicitation instructions.
•Extendthetime for submission ofallRFQresponsesafternotificationto allofferors.
•TerminateormodifytheRFQprocessatanytimeandre-issuetheRFQ to whomeverFHI 360 / LTTP deems appropriate.
•Award onlypartoftheactivitiesinthesolicitation orissuemultipleawardsbasedon solicitation activities.
•FHI 360 / LTTP willnotcompensatevendors forpreparation of their responseto thisRFQ.
•IssuingthisRFQisnotaguarantee thatFHI 360 / LTTP willaward apurchaseorder
ANNEX 1
Bid Cover Page
(MUST BE COMPLETED AND INCLUDED WITH THE OFFER)
A.Offeror's Name:______
Offeror's Address: ______
Business Registration: ______
Telephone Number:______Email address: ______
B.The offeror agrees to furnish the item identified in Annex I, at the prices therein offered and summarized in Annex II in accordance with the conditions of this solicitation document. This proposal is valid for a period of sixty (60) calendar days from the proposal closing date established in this RFQ and no variation in price during that period will be allowed.
CThe fixed price/ fixed unit price Purchase Order will incorporate the schedules submitted by the offeror and all terms and conditions of this request for quotation.
D.Signature of person authorized to sign the proposal:
By virtue of my signature, I hereby acknowledge and certify to the accuracy and completeness of the attached quotation.
______
Name (print)Signature
______
DateTitle and Name of Offeror
ANNEX 1 - ATTACHMENT 1
SPECIFICATION OF GOODS & ITEMIZED COSTS
Page 1
HARDWARE/SOFTWARE
Item # / DESCRIPTION / QTY / Unit Price / Total Cost1 / Thin Client t410 AIO RFX/HDX 18.5 Smart ZC / 110
2 / Smart Buy t610 Thin Client WES 7E 16SF / 4GR with 23" ZR2330W Full HD LED-LCD Monitor, Black / 35
3 / 3PO –C Plantronics BW HP HD 4310 Webcam / 50
4 / 23" ZR2330W Full HD LED-LCD Monitor, BlackWarranty / 10
5 / HP Laserjet 700 Color MPF m775z Printer / 6
SERVER DESCRIPTION
6 / ProLiant DL380p Gen8-SFF CTO Server / 3
7 / Europe – Multilingual Localization / 3
8 / ProLiant DL380p Gen8 E5-2690 FIO Kit / 3
9 / ProLiant DL380p Gen8 E5-2690 Kit / 3
10 / Factory Integrated / 3
11 / HP 16GB 2Rx4 PC3L-10600R-9 Kit / 48
12 / Factory Integrated / 48
13 / HP 500GB SAS 7.2K 2.5in SC MDL HDD / 6
14 / Factory Integrated / 6
15 / HP 12.7mm SATA DVD ROM Jb Kit / 3
16 / Factory Integrated / 3
17 / HP Ethernet 10GbE 530FLR-SFP+ FIO Adapter / 3
18 / HP 16GB FBWC for P-Series Smart Array / 3
19 / Factory Integrated / 3
20 / HP 2U SFF BB Gen8 Rail Kit / 3
21 / Factory Integrated / 3
22 / HP 82Q 8GB Dual Port PCI-e FC HBA / 3
23 / Factory Integrated / 3
24 / HP 750W CS Plat PL HtPlg Power Supply Kit / 6
25 / Factory Integrated / 6
SOFTWARE DESCRIPTION
26 / Microsoft WS12 Datacenter FIO Npi EMEA software (OS Full) / 3
NOTE:
COST INCLUDES DELIVERY COSTS TO MINISTRY OF EDUCATION, MONROVIA, LIBERIA
ANNEX 1 - ATTACHMENT 1
SPECIFICATION OF GOODS & ITEMIZED COSTS
Page 2
SOLUTION / SUPPORT AND SERVICES
Item # / DESCRIPTION / QTY / Unit Price / Total Cost1 / HP Installation Service / 1
2 / HP 300 Series Hardware Installation Service / 3
3 / HP Insight Control ML/DL/BL Bundle E-LTU / 3
4 / HP 3yr 4hr 24x7 Proactive Care Service / 1
5 / HP Insight Control ML/DL/BL Software Support / 3
6 / HP Door to Door Medium Item Logistic Service / 3
7 / Microsoft Operating System and Application Support / 3
8 / HP 3yrs Next Business Day Color Laserjet M775 MFP Hardware Support / 6
9 / HP Proliant DL38x (P) Hardware Support / 3
10 / Citrix Implementation and Project Management / 1
11 / Citrix Annual Support (Gold) / 1
12 / Citrix NetScaler MPX 5650 Standard Edition (6x 10/10/100/1000) / 2
TRAINING
Item # / DESCRIPTION / No. of Days / No. of Staff / Unit Price / Total Cost1 / MOE Staff Training in Microsoft Word / 7 Days / 360
2 / MOE Staff Training in Microsoft Excel / 7 Days / 360
3 / MOE Staff Training in Microsoft Access / 7 Days / 120
4 / HP CP Service for Storage Training / 5 Days / 10
5 / Print Management / Documents Management / 5 Days / 10
6 / Implementing Citrix Access Gateway 9.0 Enterprise Edition Feature / 5 Days / 10
7 / Basic Administration for Citrix NetScaler 9.2 / 5 Days / 10
8 / Implementing Citrix XenApp 5.0 for Win Server 2008 / 5 Days / 10
9 / Citrix XenApp 5 for Win Server 2012 – Administration / 5 Days / 10
10 / Citrix XenApp 6.5 Administration / 5 Days / 10
11 / Citrix XenDesktop 5 Administration / 5 Days / 10
12 / Citrix XenServer 5.6 Administration / 5 Days / 10
INCREASE OR DECREASE IN QUANTITY
FHI 360 / LTTP reservesthe right to increase or decrease the quantities in this contract by five percent (5%) at the same original unit price.
ANNEX 1 - ATTACHMENT 2
PRICE SUMMARY
TOTAL COST in USDHARDWARE/SOFTWARE / $
SOLUTION / SUPPORT AND SERVICES / $
TRAINING / $
______
TOTAL COST in USD / $
ANNEX 1 - ATTACHMENT 3
REPRESENTATIONS, CERTIFICATIONS
AND OTHER STATEMENTS OF OFFERORS
(THIS SECTION MUST BE COMPLETED AND INCLUDED IN THE OFFER)
The following solicitation provisions require representations, certifications, or submissions of other information by the offeror. The entire section must be included in the offeror’s proposal.
MANUFACTURER'S WARRANTY
Offers submitted from other than a manufacturer must be accompanied by a letter from the offeror stating the extent and conditions of the manufacturer’s warranty shell be provided by the offeror for each item offered.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (THIS SECTION MUST BE COMPLETED)
The Offeror certifies, to the best of its knowledge and belief that
(1)The Offeror and/or any of its Principals
(a)Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contract by any Federal agency;
(b)Have ( ) have not ( ),within a three- year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and
(c)Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision 1 (b) of these provisions.
(2)The Offerorhas ( ) has not ( ), within a three year period preceding this offer, had one or more contracts terminated for default by any Federal agency.
"Principals," for the purposes of this certification, means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).
THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER SECTION 1001, TITLE 18, And UNITED STATES CODE.
TYPE OF BUSINESS ORGANIZATION
The Offeror represents that:
(1)The Offer operates as ( ) a corporation incorporated under the laws of the State of ______, ( ) an individual, ( ) a partnership, ( ) a non-profit organization, or ( ) a joint venture; or
(2)If the Offeror is a foreign entity, it operates as ( ) an individual, ( ) a partnership, ( ) a non-profit organization, ( ) a joint venture, or ( ) in Ethiopia.
ANNEX 1 - ATTACHMENT 4
CERTIFICATION REGARDING TERRORIST FINANCING - Implementation of E.O. 13224
Offeror hereby certifies that it has not provided and will not provide material support or resources to any individual or entity that it knows, or has reason to know, is an individual or entity that advocates, plans, sponsors, engages in, or has engaged in terrorist activity, including but not limited to the individuals and entities listed in the Annex to Executive Order 13224 and other such individuals and entities that may be later designated by the United States under any of the following authorities: § 219 of the Immigration and Nationality Act, as amended (8 U.S.C. § 1189), the International Emergency Economic Powers Act (50 U.S.C. § 1701 et seq.), the National Emergencies Act (50 U.S.C. § 1601 et seq.), or § 212(a)(3)(B) of the Immigration and Nationality Act, as amended by the USA Patriot Act of 2001, Pub. L. 107- 56 (October 26, 2001) (8 U.S.C. §1182).
The Organization further certifies that it will not provide material support or resources to any individual or entity that it knows, or has reason to know, is acting as an agent for any individual or entity that advocates, plans, sponsors, engages in, or has engaged in, terrorist activity, or that has been so designated, or will immediately cease such support if an entity is so designated after the date of the referenced agreement.
For purposes of this certification, "material support and resources" includes currency or other financial securities, financial services, lodging, training, safe houses, false documentation or identification, communications equipment, facilities, weapons, lethal substances, explosives, personnel, transportation, and other physical assets, except medicine or religious materials.
For purposes of this certification, "engage in terrorist activity" shall have the same meaning as in section 212(a) (3) (B) (iv) of the Immigration and Nationality Act, as amended (8 U.S.C. § 1182(a) (3) (B) (iv)).
For purposes of this certification, “entity” means a partnership, association, corporation, or other organization, group, or subgroup.
This certification is an express term and condition of any and all agreements between the Academy for Educational Development and The Organization and any violation of it shall be grounds for unilateral termination of any and all agreements between AED and The Organization.
END OF CERTIFICATIONS
As an authorized signatory of ______(Offeror), I hereby certify that the above certifications and representations are true and correct.
Signature:______
Name (Print/type) ______
Title: ______
Date:______