Community and Voluntary Group Application Form

Community and Voluntary Group Application Form

Community group voluntary organisation

booking form

Saturday 11 July 2015

12noon–8pm(minimum trading times 12noon–6pm)

MountsfieldPark, CatfordSE6 1AN

Lewisham’s annual flagship event, now in its 30thyear, is a unique opportunity for you to network, fundraise and publicise your activities to 25,000 participants and visitors in a festival setting.

How to apply

  • If you would like to pay by cheque please print out this form, complete it and sendit, with a cheque made payable to ‘London Borough of Lewisham’, to:

Lewisham Council Events Team

1Catford Road

London, SE6 4RU

  • The deadline for applications is Friday 22 May 2015.
  • Receipt of application will be confirmed by email within seven days of receipt.
  • If you would prefer to apply online and pay by credit or debit card you can do so from 23 February. Please go to:

Display options

Your organisation can choose from stall, pitch or marquee options. These are our most popular options. If you would like to discuss what you need in more detail please contact the Events Team on 020 8314 7321.

Stall / Covered market stall
Area 2mx2m
Table top size 2mx1m
Picture shows two stalls.
Chairs not included. /
Pitch / Outdoor pitch
Ground area 4mx4m
A ‘pitch’ is the ground space only.
Tables, chairs, gazebo not included. /
Enclosed Marquee / Professionally erected marquee
Area 3m x 3m
Power can be provided to marquees at an additional cost. /

Community and voluntary group booking form

Lewisham People’s Day Saturday 11July2015

Name of organisation
Nature of organisation
Website
Contact name
Correspondence address
Postcode
Email
Phone number prior to event
Mobile number forevent day
Content of your proposed display/ activities:

Please indicate how many of each display option you require,in the correct category for your organisation size:

Community group and voluntary organisation category / No. of2mx2m
covered market stall(s) / No. of 4mx4m outdoor pitch(es) / No. of
3mx3m enclosed
marquee(s)
Voluntary one(prices include VAT)
Local community group or voluntary organisationwith a turnover of under £200,000. / £48
per stall / £48
per pitch / £420
per marquee
Voluntary two(prices include VAT)
Local community group or voluntary organisation with a turnover of over £200,000. / £96
per stall / £96
per pitch / £540
per marquee
Power (prices include VAT)
Provision of electricity to marquees only. / £48
13 amp
£102
16 amp
Total price / £

NB: If you book a stall and a pitch they cannot be sited together.

Do you require parking permit? / Yes / No
Vehicle registration number

NB:Only one permit per organisation will be issued for the delivery of equipment to the car park.Blue Badge holders do not require a parking permit to access the car park.

Please also give us the following information:

How did you hear about People’s Day? / Have you attended before?
Word of mouth / No
Newspaper/ magazine / Yes–how many times?
Online (please specify)
Other (please specify)
By signing here you agree to abide by the terms and conditions set out in the application form
Name / Signed
Organisation / Date

Your information will only be kept and processed by the Lewisham Events Team for the specific purpose of sharing information of relevance to you about the events programme.

The information collected is subject to the Data Protection Act 1998.

For more information about how your data is used email .

Thank you for your application.

We look forward to seeing you at Lewisham People’s Day.

Lewisham People’s Day 2015 terms and conditions

  1. We regret that all hire fees are non-refundable. This applies to cancellations made before the event and on the day of the event.
  1. Acceptance of an application and allocation of a space is strictly at the discretion of the event management. Submitting an application is not guarantee of inclusion at the event. The Events Team will contact you with any queries on receipt of your application.
  1. Please ensure that you select the appropriate category for your application. We offer subsidised stalls, pitches and marquees for local voluntary or community groups only. A Participant application and price applies toregional, national and international branches of charities, statutory organisations, community interest groups and social enterprises. To discuss your application please contact the Events Team on 020 8314 7321. To make an online community and voluntary or participant application please go to
  2. Food concessions and craft stalls are negotiated separately. Please e-mail for further details.
  3. Applicants may not prepare, cook or serve food on site. Home-made food items such as jams, chutneys and cakes onlymay be sold but must be clearly labelled with the name of the product and a list of ingredients in descending order of quantity, the date made and a ‘to be consumed by’ date.
  4. Applicants may not use any form of amplification. No electricity will be supplied, unless booking a marquee, to which power can be supplied at an additional cost. No generators are permitted.
  5. Applicants must not sell goods, or carry out any activities, not stated on the application. Applicants may not sell alcohol or tobacco at the event.
  6. Please think about the products and merchandise that you hand out and the overall impact your display will have on the environment. If you can do it a greener way, all the better. Applicants must be responsible for their own rubbish and use the appropriate recycling bins throughout the day.
  7. Due to the removal of equipment at previous events we regret that no tables and chairs can be supplied. All of our equipment is security marked and random searches will be in operation on the exit gates to prevent any further unauthorised removal of equipment.
  8. To protect the health and safety of staff and participants only a very limited amount of vehicle movement is permitted on-site. If your display includes the use of an integrated vehicle please state this on your application form.
  9. No dogs are permitted anywhere on site, including in the car park. Do not leave your dog in a vehicle.
  10. All organisations must stay within their pitch boundaries. Failure to do so may result in having your display removed without a refund.
  11. The Council requires an assurance that the applicant does not and will not discriminate against or in favour of any person by reason of colour, gender, creed, race, national or ethnic origin, age, disability, sexual orientation or marital status. Submission of an application form will be taken as such an assurance.
  12. The deadline for applications is Friday 22 May 2015.
  1. Event packs with parking permits will be sent out from Monday 22 June 2015.
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