Regular Meeting

Ladonia City Council

Monday, February 13, 2017

7:00 p.m. at LadoniaCity Hall

MINUTES

  1. The meeting was called to order at 7:01 p.m. by Mayor Threlkeld and a quorum was established.
  1. Roll Call/Members present: Gary Nichols, Dana Cuba, Todd Akers, Jan Cooper

Members absent: None

  1. The invocation was given by Gary Nichols and the pledges were recited by all present.
  1. Texas Water Development Board Grant/Update, David Perkins

This item was addressed later during the meeting.

  1. Citizens Comments- (State law prohibits the City Council from considering or deliberating on items not listed on the posted City Council Agenda. A person may address the Council on items not on the printed agenda. Comments are limited to three (3) minutes. The council may not comment of deliberate regarding such statements or comments during this period. Any discussion of the subjects must be limited to a proposal to place the subject on the agenda for a future meeting. Sec. 551.042 Open Meetings Act.)

There were no comments.

  1. Consent Agenda
  2. Minutes/January, 2017

Motion was made by Jan Cooper and seconded by Todd Akers to approve the minutes of the January 9, 2017 meeting. Vote 4-0

  1. Accounts payable/February, 2017

Motion was made by Jan Cooper and seconded by Gary Nichols to accept the accounts payable for February, 2017. Vote 4-0

  1. Financial Report/January, 2017

Motion was made by Gary Nichols and seconded by Jan Cooper to approve the financial report for January, 2017. Vote 4-0

  1. Information Reports
  1. Utility/Public Works Departmentreport was given by Robert Waldrip.

1. Water/Leaks-4 minor, 1 emergency; flushed dead end mains; worked on chlorinators at Well #1 and Well #2;

2. Sewer/2 sewer lines stopped up; 1 sewer line break; put degreaser in lift stations.

3. Miscellaneous/ground storage tank at well 1 is operational; cleaned up at both wells; began cleaning and organizing city barn.

  1. Volunteer Fire Department report was given by Todd Akers.

1. Total Calls- 27/ 8 medical; 1 grass fires; 3 structure fires; 12 smoke investigations; 2 mutual aid

2. General Fund Amount:$4879.03

3. Truck Fund Amount:$1023.70

4. New Truck Fund Amount:$2722.35

5. Volunteer Hours in December for calls: 185.28

LFVD trained on ladders, entry of structure fires and operations on grass fires; held 3rd chili cook-off; engine 820 back in service; brush truck 1 front end repaired.

  1. Administration Department reports were presented to the council.

1. Applications for Ladonia City Council Election can be picked up at City Hall.The last day to file is Friday, February 17. There will be three (3) two-year terms currently held by Jan Cooper, Dana Cuba, Gary Nichols and a one (1) one-year unexpired term left vacant by Cheryl Seilhan. Total of four positions to be voted on in May.

IV. Texas Water Development Board Grant/Update, David Perkins

Mr. Perkins gave the council an update on the TWDB grant. TWDB is funded in two parts, planning acquisition/design and construction. The construction now needs funding. There is some 2017 Loan Forgiveness Money left over. Procedures need to begin now to apply for this money and the 2018 money. The current contract with KSA has $30,000 set for environmental reports that only$3,000 has been spent. If the loan forgiveness money is available and the City can get it, KSA will amend current contract to move some of the money for environmental report that is not needed into doing another application and submit it as quickly as possible in order to get the money committed before someone elsedoes.

Motion was made by Dana Cuba and seconded by Jan Cooper to allow Mayor Discha Threlkeld to authorize David Perkins to amend the current contract with KSA Engineers. Vote 4-0

  1. New Business

A.Motion was made by Jan Cooper and seconded by Dana Cuba to approve Resolution 2017-02-13 ordering a regular city election to be held on the 6th day of May, 2017; designating the polling place; appointing election officials; implement 2 twelve hour days for early voting; directing the giving of notice of such election; specifying the use of the e-slate voting system to be leased from Fannin County, HAVA compliant; holding a joint election with FISD; and providing details relating to the holding of such election. Vote 4-0

B.Motion was made by Dana Cuba and seconded by Gary Nichols approve the Order of General Election to be held on Saturday, May 6, 2017.

Vote 4-0

C. Motion was made by Gary Nichols and seconded by Todd Akers to appoint Lavonne Duncan as presiding judge for the May 6, 2017 election. Vote 4-0

D. Motion was made by Todd Akers and seconded by Jan Cooper to approve the annual inspection of elevated towers. Vote 4-0

E. Motion was made by Dana Cuba and seconded by Gary Nichols to approve thesupply order for repair of water line on FM Hwy 64 and Kean. Vote 4-0

F.No action was taken to nominate a candidate for the Fannin Central Appraisal District Board of Directors.

G.The council discussed Ladonia City Code of Ordinances, Chapter 2; Animal Control, Article 2.800 Housing; Keeping of Certain Animals. No action was taken.

IX. The council convened in Executive Session at 7:46 pm as authorized by Texas Government Code, Chapter 551, Open Meetings

  1. Texas Government Code 551.074 (deliberate the appointment, employment, evaluation, reassignment, resignation, duties, discipline, or dismissal of public officer or employee)

1. Employ full and/or part-time water department employee

  1. The council reconvened in open session at 8:27 p.m. to take action (if any) on items discussed in executive session.
  2. A.1. Texas Government Code 551.074 (deliberate the appointment, employment, evaluation, reassignment, resignation, duties, discipline, or dismissal of public officer or employee)

1. Motion was made by Dana Cuba and seconded by Gary Nichols to take no action to employ a full time or part-time water department employee at this time. Vote 4-0

  1. The meeting was adjourned at 8:28 p.m.

Debbie NicholsDischa Threlkeld

Debbie Nichols, City SecretaryDischa Threlkeld, Mayor

February 13, 2017