Circular 04 Registration Procedures for Entry to the ABET Level 4 Examinations (June And

Also available on the GDE website at:

1.INTRODUCTIONAND LEGISLATIVE FRAMEWORK

1.INTRODUCATION AND LEGISLATIVE FRAMEWORK

1.1This circular replaces Circular 3 of 2005.

1.2The Gauteng Department of Education will be conducting Examinations for ABET Level 4 during June and October 2006. This circular contains important information for the guidance of officials in Adult Examination Centres and for prospective candidates. It deals with the procedures to be followed in order to enter for the ABET Level 4 Examination.

1.3The circular must be read in conjunction the National Education Act 1996 (Act No. 27 of 1996), Assessment Policy in the General Education and Training Band, Grades R to 9 and ABET.

1.4The National Policy on the Conduct , Administration and Management ofthe Assessment of ABET Level 4 .

2.ENTRY FORMS

2.1All the candidates wishing to write the ABET Level 4 Examination of the Gauteng Department of Education in June and/or October 2006 are required to register for admission to the examinations. The entry formsare obtainable from any Adult Examination Centre and District Offices. The closing date for all ABET candidates wishing to write the ABET Level 4 Examination in June 2006 is 17th March 2006 and in October 2006 is 28July 2006.

2.2Candidates must be informed that NO extensions beyond these dates will be granted and that NO LATE ENTRIES will be accepted.

2.3The Centre Heads are accountable for ensuring that all entry forms are correctly completed and submitted by the due date to their relevant districts, as well as certifying that data has been captured accurately on the Preliminary Schedules.

3.PROCESSING OF INFORMATION BY EXAMINATION CENTRES

3.1Examination centres must make a photocopy of each candidate’s entry form, including all documentation stapled to it for their own records. Separate files must be developed for Entry Forms, that is, a separate file for June Entry Forms and for October Entry Forms. Satellite centres using the same centre number as the main centre should submit their entry forms at the main centre because examinations will be written at the registered centres only and not at the satellite centres. The main centres should keep records of the entry forms of their satellite centres. Satellite centres are also expected to keep their own records.

3.2Enquiries concerning the registration process of candidates should be directed to the Assistant Director: Examinations at the District Office.

1. PREPARATION FOR COMPLETING THE ENTRY FORM

The attached instructions (ANNEXURE B) should be read carefully before the entry form is completed.

4.1ABET candidates must be given assistance with the completion of the entry form. Candidates are required to complete the entry form in black or blue inkand in capital letters. Centres should endeavour to assemble all ABET candidates together, or in class groups, and complete the forms simultaneously under the guidance of the Centre Head.

• All candidates are required to submit a certified copy of the first page of their ID document (photograph and ID number).

• Candidates requiring additional time must submit the concessions form as well as a medical report certifying the nature of their disability or barrier. Refer to the attached Annexure C.

All additional documents that have to be attached to the entry form must be stapled to the back of the entry form.

4.2 Due to the high rate of errors experienced in the past, the principal/ head of institution or chief invigilator will be held accountable for the accuracy of all details supplied. It is thus strongly advised that both the candidate and the staff check all entries and schedules.

5.LEARNING AREA CHOICES

5.1Requirements for an ABET Level 4 certificate.

The candidate must select one of the following options:

Option 1

• Two (2) learning areas from Fundamentals, six (6) from Core and none (0) from Elective.

Option 2

• Two (2) learning areas from Fundamentals, four (4) from Core and two (2) from Elective.

Option 3

• Two (2) learning areas from Fundamentals, five (5) from Core and one (1) from Elective.

5.2Classification of learning areas

5.2.1Fundamentals

• Language, Literacy and Communication

Any of the eleven official languages.

• Mathematical Literacy

5.2.2Core

• Mathematics and Mathematical Sciences
• Natural Sciences
• Technology
• Arts and Culture
• Economic and Management Sciences
• Human and Social Sciences
• Life Orientation
• An additional Language (It must not be a language selected from the fundamentals).

5.2.3Electives

• Ancillary Health Care

• Travel and Tourism

• Applied Agriculture and Agricultural Technology

• Small, Medium and Micro Enterprises

6.DECLARATION

Finally, the centre head or chief invigilator takes accountability by appending his/her signature and stamping the form with the centre stamp.

Candidates are reminded to:

• Complete one entry form,
• Register at one ABET Examination Centre, and
• Confirm with the Adult Examination Centre on the 19th May 2006 that, he/she has been registered with the Gauteng Department of Education forthe May/June Examinations or/and confirmon the 18th August 2006 for the October/November Examinations.

MALLELE PETJE

CHIEF EXECUTIVE OFFICER

Page 1 of 23

GAUTENG DEPARTMENT OF EDUCATION

OFFICE OF EXAMINATIONS AND ASSESSMENT

ABET LEVEL 4 EXTERNAL ASSESSMENTS

ABET VLAK 4 EKSTERNE ASSESSERING

ENTRY FORM FOR MAY/JUNE 2006 CLOSING DATE:

INSKRYWINGSVORM VIR MEI/JUNIE 2006 SLUITINGSDATUM:

A: ALL LEARNERS / ALLE LEERDERS 17 MARCH 2006

1. Sequence number

PLEASE TURN OVER AND COMPLETE LEARNING AREA TABLE

ABET LEVEL 4 EXTERNAL ASSESSMENTS

LEARNING AREA (LA) CHOICES

C.

MARK WITH AN “X” IN THE APPROPRIATE BLOCK (LEARNING AREAAND CODE)

Signature of applicant: ______Date: ______

Signature of Centre Manager: ______Date: ______

GAUTENG DEPARTMENT OF EDUCATION

OFFICE OF EXAMINATIONS AND ASSESSMENT

ABET LEVEL 4 EXTERNAL ASSESSMENTS

ABET VLAK 4 EKSTERNE ASSESSERING

ENTRY FORM FOR OCTOBER 2006 CLOSING DATE:

INSKRYWINGSVORM VIR OKTOBER 2006 SLUITINGSDATUM:

A: ALL LEARNERS / ALLE LEERDERS 28 JULY2006

1. Sequence number

PLEASE TURN OVER AND COMPLETE LEARNING AREA TABLE

ABET LEVEL 4 EXTERNAL ASSESSMENTS

LEARNING AREA (LA) CHOICES

C.

MARK WITH AN “X” IN THE APPROPRIATE BLOCK (LEARNING AREAAND CODE)

Signature of applicant: ______Date: ______

Signature of Centre Manager: ______Date: ______

ABET LEVEL 4 EXAMINATIONS REGISTRATION INFORMATION BROCHURE FOR 2006

ANNEXURE B

GUIDELINES FOR THE COMPLETION OF THE ENTRY FORM

1.INTRODUCTION

Instructions should be carefully read before completing the entryform

• Candidates should complete the form at the school/centre under the supervision of the principal / head of the institution / chief invigilator.
• Each candidate must complete the entry form with the UTMOST CARE and with the greatest attention to ACCURACY and LEGIBILITY.
• Special care must be taken to ensure that candidates make a correct choice of Learning Area(s) as outlined in the Circular

(See 5.1).

• Please complete the entry form in either black or blue pen.
• Under no circumstances must a pencil or red pen be used to complete the form.
• There will be two examination sittings commencing 2006 in May/June and/or October/November
• A candidate will be allowed to sit for any of the two examinations provided he/she has a portfolio mark for that entered learning area
• Two valid entry forms are provided . A candidate should use the correct entry form , for May/June and/or October/November 2006
• When completing the entry form candidates must write in CAPITAL LETTERS.

2.COMPLETION OF THE ENTRY FORM

A:ALL LEARNERS

1. CENTRE NAME: Official name of the examination centre should be written on the line provided.
2. SEQUENCE NUMBER: This is a number allocated to each candidate by the Centre Manager after arranging the entry forms in strict ALPHABETICAL sequence according to surname and first names. (These numbers are used for control purposes and for the generation of an examination number).
3. CENTRE NUMBER refers to the official registration number of the college/institution/centre. No entry form can be accepted without a valid centre number. If in doubt contact your District Office.
4. MEDIUM IN WHICH YOU WISH TO WRITE: This refers to the language in which the question paper will be written and you will be using the same language to answer the question paper.

Note that question papers will be written in English and Afrikaans only

and choices can be made between these two languages until provision is made for other languages.

ONE of the following symbols must be written in the small blocks for completing 5 & 7:

1. HOME LANGUAGE: Refers to the language you speak at home.
2. IMMIGRANT: State by writing Y or N in the appropriate block to indicate if you are a South African citizen or not.
3. CERTIFICATE LANGUAGE: UMALUSI will issue ABET Level 4 Certificates either in English, OR in Afrikaans and another official language.

For another official language the symbols in 5 above may be used as reference.

1. RACE: indicate your race group by means of a code, e.g. B for Black, W for White, A for Asian, I for Indian and C for Coloured in the spaces provided. (This information is essential for the Department to work towards redress in education).

1. Choose a code that describes the need and complete the block provided. If it is not in the list fill in 99 for “other” and give a description of the need.

The following must be attached to the back of the entry form in support of the candidate’s application:

• Concession form
• Principal’s report;
• Photocopies of any assessment / observation reports;
• AND a certified medical report.

Please note that the Concessions Committee makes the decisions concerning the granting of concessions. The applicants will be informed accordingly and the concession and the concession details will appear on the preliminary schedule that the candidate will sign at a later stage.

1. ENTRY TYPE: The letter P refers to candidates at Public ABET Centres and I for candidates in the industries.

B:PERSONAL INFORMATION

1. DATE OF BIRTH: Fill in the year (Y), month (M) and day (D).
2. IDENTITY NUMBER: The candidate’s ID number must be entered absolutely accurately. As many errors are made with the ID number, it is suggested that a fellow student check each digit of the number while the candidate concerned reads out his/her ID number. Nevertheless, it is the responsibility of the PARENT/GUARDIAN/PRINCIPAL to finally check the accuracy of this number. A certified copy of the first page of the IDENTITY DOCUMENT (photograph and ID number) must be attached to the back of the form. Candidates who do not as yet have a S.A. Identity Document must forward a copy of it, as soon as it is received, to the relevant District Office.
3. GENDER: This must be completed; mark in the appropriate block with ‘M” for male or “F” for female.
4. SURNAME must be written one letter per block. (Please print.)
5. FIRST NAMES must be written one letter per block.
6. DIACRITICS: If a symbol is used to write your name, please indicate in the block provided (e.g. René, Tšolo, Mϋller, etc). Indicate by writing Y for YESAND N for NO.
7. POSTAL ADDRESS refers to the address where one’s post is delivered and may be a physical street address OR a post box.
8. POSTAL CODE: the number used to identify the area as being provided by the Post Office.
9. TELEPHONE NUMBERS: where the candidate may be contacted should this be necessary. Start with a telephone code followed by the contact number.

C. LEARNING AREA CHOICES

The learning area(s) that have been chosen must be marked with an “X” in the LEARNING AREA/LEERAREA column. Refer to 5.1 in theCircular.

The candidate must ensure that all information filled in on the entry form is correct and accurate.

______

Exam 18/2006

ANNEXURE C

APPLICATION FOR SPECIAL CONCESSION

SECTIONS A – D MUST BE COMPLETED BY THE INSTITUTION

SECTION E MUST BE COMPLETED BY THE CONCESSIONS COMMITTEE

A. PERSONAL PARTICULARS

First Names

Date of Birth

Identity Number

Centre Number

Centre Name

B. BARRIERS TO LEARNING / DISABILITY

When applying for a special concession it is important to identify the candidate’s barrier or disability

As accurately as possible. The following questionnaire may be useful in identifying the candidate’s

barrier.Please tick the appropriate box and give a short explanation where required.