Burgess Hill Hockey Club
BURGESS HILL HOCKEY CLUB
CONSTITUTION
1.The Club shall be called the Burgess Hill Hockey Club, and shall be affiliated through the Sussex Hockey Association to the Southern Counties Hockey Association and toEngland Hockey.
The Club colours shall be navy skirts, navy and amber quartered shirts, amber socks. Alternative – white or navy shirts, navy socks.
Play shall be governed by the Rules of the F.I.H.
2.The Aims and objectives of the Club shall be:
- To offer coaching and competitive opportunities
- To promote the club within the local community and within the wider circle of hockey
- To ensure a duty of care to all members of the Club
- To provide all activities in a way that is fair to everyone
- To ensure that all members receive fair and equal treatment
3.Membershipshall consist of the President, Vice-Presidents, Life-members, Senior, Junior, Occasional and Non-playing members.
All members will be subject to the Constitution, and by joining the Club will be deemed to accept this and any codes of conduct that the Club adopts.
4.Membership subscriptions andmatch feeswill be set annually anddeterminedat the Annual General Meeting.
The annual subscription shall become due as from the Annual General Meeting, and must be paid by 30th September or in instalments as agreed with the HonTreasurer. Members who have not paid by the due date may not be selected.
Match fees are due on the day.
5.The Officers of the Clubshall be the President, Vice-Presidents, Chairperson, Hon. Secretary, Hon. Treasurer, Hon. Fixtures Secretary, and the Captains of each eleven.
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year, but will be eligible for re-election.
6.The affairs of the Club shall be administered by an Executive Committee.
This committee shall consist of the Chairperson (who shall have no vote other than a deciding vote), Hon. Secretary, Hon. Treasurer, Hon. Fixtures Secretary, the Captain from each eleven, and any other member/members to total thirteen.
The Executive Committee shall be convened by the Hon. Secretary andmeetings shall take place at least four times per annum.
Thequorum required for business to be agreed at Executive Committeemeetings shall besix.
The President shall have the right to attend Executive Committeemeetings.
The Executive Committee shall be responsible for formulating new policy, codes of conduct and rules that affect the organisation of the club.
The Executive Committeeshall have the power:to appoint sub-committees as necessary; to appoint advisers to the Executive Committee as required in orderto fulfil its business;to co-opt; and to fill any vacancy that may occur before the next Annual General Meeting.
The Executive Committee shall be responsible for disciplinary hearings of members who infringe the Club Rules or Constitution. The Executive Committee shall be responsible for taking any action of suspension or discipline following such hearings.
The Executive Committee shall have the right to refuse membership.
7.The Selection Committee shall consist of the Captain and Vice-captain of each eleven, plus a club member as nominated by the Executive Committee to represent the interests of the junior members.
This committee shall meet once a month throughout the playing season to re-assess original team selections.
8.The Hon. Treasurer shall be responsible for the Finances of the Club.
All Club monies will be banked in an account held in the name of the Club.
The financial year of the Club will end on 30th April.
The Hon. Treasurer will present an audited statement of annual accounts at the Annual General Meeting.
Any cheques drawn against club funds shall carry the signatures of the Hon. Treasurer, plus one other officer.
The Club shall not be liable for any accident or loss to a member or his/her property.
9.The Hon. Secretary shall give at least four weeks notice of the Annual General Meeting (AGM).
The AGM shall be held as soon as possible after the end of the winter season.
Reportsfrom officers of the Executive Committee,and a statement of theaudited accounts to 30th April for the past season shall be submitted.
Proposals to be included on the agenda, and nominations for officers and Executive Committee members, shall be sent, duly proposed and seconded, to the Hon. Secretary, as least three weeks before the AGM.
Copies of the agenda, together with proposals and nominations, shall be circulated at least two weeks before the meeting.
The officers shall be elected for the ensuing season, and any other general business shall be discussed.
In the event of insufficient nominations, the Executive Committee shall have the power to appoint after the AGM.
Life-Presidency, Vice-Presidency and Life-Membership may be conferred on any person who has rendered exceptional service to the Club.
All subscribing members have the right tovote. All voting shall be by written ballot.
Thequorum for AnnualGeneral Meetings shall betwelve.
An Extraordinary General Meeting (EGM) may be called at any time on demand, in writing, to the Hon. Secretary, signed by any five subscribing members of the Club, or by the Executive Committee.
Procedures for EGMs shall be the same as for the AGM.
10.Discipline and appeals
All complaints regarding the behaviour of members shall be submitted in writing to the Hon. Secretary.
The Executive Committee shall meet to hear complaints within fourteen days of a complaint being lodged. The committee has the power to take appropriate disciplinary action, including the termination of membership.
The outcome of a disciplinary hearing shall be notified in writing to the person who lodged the complaint, and to the member against whom the complaint was made, within seven days of the hearing.
There is the right of appeal to the Executive Committee following disciplinary action being announced. The committee shall consider the appeal within fourteen days of the Secretary receiving the appeal.
11.If the Executive Committee, by a simple majority, decides at any time, that, on the grounds of expense or otherwise, it is necessary or advisable to wind up the Club, it shall call an Extraordinary General Meeting of all members of the Club.
If such decision is confirmed by a two-thirds majority of those present and voting at such an Extraordinary General Meeting, the Club Executive Committee shall wind up the Club.
Any surplus assets remaining after the settlement of all liabilities shall be handed over to the Sussex Hockey Association to be used for the furtherance of junior hockey within the County.
If the Sussex Hockey Association is no longer in existence when the Club is wound up, then the surplus assets shall be paid to such charity or charities as the Club Executive Committee shall select.
12.No amendment or addition shall be made to the Constitution, except at the Annual General Meeting, or at an Extraordinary General Meeting called for that purpose.
Advance notice of at least four weeks must be given to the Hon. Secretary, in writing, if an amendment is proposed. At the meeting, such an amendment must secure a two-thirds majority of subscribing members.
13.Burgess Hill Hockey Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of members.
Signed:Date:
Name:
Club Chairman
Signed:Date:
Name:
Hon. Secretary