Board Self-Evaluation Key (2011-2012)

Board Self-Evaluation Key (2011-2012)

VANCOUVER COLLEGE LIMITED

BOARD SELF-EVALUATION KEY (2011-2012)

Note: 1 = Strongly Agree, 2 = Agree, 3 = Neutral, 4 = Disagree, 5 = Strongly Disagree, 6 = Don’t Know

1.0 / BOARD ORGANIZATION / 1 / 2 / 3 / 4 / 5 / 6
1.1 / The Board is effectively organized as to the:
1.1.1 /
  • appropriate number of directors;

1.1.2 /
  • right balance of skills, experiences and backgrounds;

1.1.3 /
  • Appropriate diversity

1.2 / There are clear terms of reference for:
1.2.1 /
  • The Board;

1.2.2 /
  • Committees;

1.2.3 /
  • An individual Director.

1.3 / Directors and administration have a clear understanding of their respective roles and responsibilities.
1.4 / The Board has:
1.4.1 /
  • The appropriate number of meetings;

1.4.2 /
  • Meetings of the appropriate length;

1.4.3 /
  • Meetings at appropriate locations.

1.5 / The Board is:
1.5.1 /
  • Sufficiently focused on significant matters of concern to the Board and the future of Vancouver College;

1.5.2 /
  • Using Directors' time productively,

1.5.3 /
  • Allowing for sufficient time for general discussion;

1.5.4 /
  • Incorporate productive in-camera sessions.

1.6 / Board practices are adequate to ensure:
1.6.1 /
  • Meaningful participation by Directors;

1.6.2 /
  • Timely resolution of issues.

1.7 / Board Agendas
1.7.1 /
  • Cover the appropriate issues;

1.7.2 /
  • Individual Directors have an opportunity to provide input to agendas.

1.8 / The opinions and input of individual Directors are satisfactorily encouraged and valued.
1.9 / Board members participate in Board discussions that are open and comprehensive.
1.10 / Board material is distributed far enough in advance of meetings to allow adequate preparation.
1.11 / The Board has necessary information to resolve issues promptly and with confidence.
1.12 / Administration follows up with information requested by Directors in a timely fashion.
1.13 / Oral presentations to the Board are:
1.13.1 /
  • of an appropriate length;

1.13.2 /
  • focused on the right issues.

1.14 / The Board is given adequate and timely information respecting significant issues, changes and/or problems that affect school operations.

Note: 1 = Strongly Agree, 2 = Agree, 3 = Neutral, 4 = Disagree, 5 = Strongly Disagree, 6 = Don’t Know

2.0 / MANAGING THE AFFAIRS OF THE BOARD / 1 / 2 / 3 / 4 / 5 / 6
2.1 / The Board appoints committees and establishes and periodically reviews their terms of reference.
2.2 / The Board has developed effective processes for evaluating the performance of:
2.2.1 /
  • The Board;

2.2.2 /
  • Committees;

2.2.3 /
  • Directors.

2.3 / The Board has developed processes for new Director orientation.
2.4 / The Board appoints the Principal and the Business Manager.
2.5 / The Board has effectively implemented governance processes to fulfill its responsibility for oversight and control.
2.6 / The Board has a clear policy regarding Board confidentiality and enforces the policy.
2.7 / The Board makes recommendations to the Trustees in the following areas:
2.7.1 /
  • All necessary or desirable alterations or additions to the Articles to enable and better facilitate the efficient management of Vancouver College Limited and the pursuit of its objects.

3.0 / THE BOARD CHAIR / 1 / 2 / 3 / 4 / 5 / 6
3.1 / The Terms of Reference for the Chair are clear and appropriate.
3.2 / The Chair is fulfilling its responsibilities effectively.
3.3 / What suggestions or comments do you have regarding the performance of the Chair?

4.0 / STRATEGY AND PLANS / 1 / 2 / 3 / 4 / 5 / 6
4.1 / The Board has adopted a vision for the future and a strategic planning process that sets VCL's long-term strategic direction.
4.2 / The Board participates with administration in VCL's strategic planning process including:
4.2.1 /
  • Providing input to administration on emerging trends and issues;

4.2.2 /
  • Reviewing and approving administration’s strategic plans (long term plan);

4.2.3 /
  • Reviewing and approving financial objectives, plans and actions, including significant capital allocations and expenditures.

4.3 / The annual Board retreat has clear objectives and is an effective element of the Mission planning process.
4.4 / The Board approves annual capital operating budgets that support VCL's ability to meet the objectives established in the strategic plan.
4.5 / The Board monitors VCL's progress towards its goals, and revises and alters its direction through administration.

Note: 1 = Strongly Agree, 2 = Agree, 3 = Neutral, 4 = Disagree, 5 = Strongly Disagree, 6 = Don’t Know

5.0 / MANAGEMENT AND HUMAN RESOURCES / 1 / 2 / 3 / 4 / 5 / 6
5.1 / The Board appoints, terminates and manages succession of the Principal.
5.2 / The Board approves the Principal’s compensation.
5.3 / The Board approves the Principal’s terms of reference.
5.4 / The Board monitors the Principal’s performance and at least annually conducts an effective evaluation of the Principal.
5.5 / The Board provides advice and counsel to the Principal in the execution of the Principal’s duties.
5.6 / The Board has established and maintains an effective working relationship with the Principal and senior administration.
5.7 / The Board ensures succession planning is in place.
5.8 / The Board approves certain matters relating to all employees, including:
5.8.1 /
  • Annual compensation policy/program for employees;

5.8.2 /
  • New benefit programs or material changes to existing programs.

6.0 / BUSINESS AND RISK MANAGEMENT / 1 / 2 / 3 / 4 / 5 / 6
6.1 / The Board monitors VCL's performance against the strategic, operating and capital plans, including assessing operating results to evaluate whether the school is being properly managed and meeting its objectives.
6.2 / The Board ensures that administration identifies the principal risks of VCL's business and implements appropriate steps to manage these risks.
7.0 / FINANCIAL AND CORPORATE ISSUES / 1 / 2 / 3 / 4 / 5 / 6
7.1 / The Board meets regularly with and receives reports from the Auditor.
7.2 / The Board monitors operational costs and financial position.
7.3 / The Board approves annual and quarterly financial statements.
7.4 / The Board approves commitments that may have a material impact on VCL.
7.5 / The Board approves the commencement or settlement of litigation that may have a material impact on VCL.
7.6 / The Board appoints external auditors and approves the auditor's fees.

Note: 1 = Strongly Agree, 2 = Agree, 3 = Neutral, 4 = Disagree, 5 = Strongly Disagree, 6 = Don’t Know

8.0 / TRUSTEE AND CORPORATE COMMUNICATIONS / 1 / 2 / 3 / 4 / 5 / 6
8.1 / The Board takes reasonable steps to develop a relationship with the Trustees.
8.2 / The Board takes reasonable steps to ensure VCL has in place effective communication processes.
8.3 / The Board takes reasonable steps to ensure VCL's financial situation is adequately reported to the Trustees on a timely and regular basis.
8.4 / The Board takes reasonable steps to ensure financial matters are reported fairly and in accordance with generally accepted accounting principles.
8.5 / The Board takes reasonable steps to ensure timely reporting of any other developments that have a significant and material impact on VCL.
8.6 / The Board reports annually to the Trustees.
9.0 / POLICIES AND PROCEDURES / 1 / 2 / 3 / 4 / 5 / 6
9.1 / The Board approves and monitors compliance with all significant policies and procedures by which VCL is operated.
9.2 / The Board directs administration to ensure VCL operates at all times within applicable laws and regulations and to the highest ethical and moral standards.
9.3 / The Board directs administration to ensure VCL operated at all times according to the Essential Elements of a Catholic Education as adopted by the Trustees.
10.0 / LEGAL OBLIGATIONS / 1 / 2 / 3 / 4 / 5 / 6
10.1 / Administration annually states that all corporate legal requirements have been met, and documents and records have been properly prepared, approved and maintained.

11.0BOARD SUMMARY

11.1On a scale of 1 to 10 using own personal criteria, please rate Board Performance for the past year.

(Note: 1 is Unacceptable, 10 Excellent)

1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10

11.2In your opinion, are there ways of enhancing Board performance?

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