Serial No.______
BUREAU OF INDIAN STANDARDS
(LABORATORY RECOGNITION SCHEME 1995)
APPLICATION FOR RECOGNITION/RENENWAL OF RECOGNITION OF
TESTING LABORATORY
(To be filled by the applicant laboratory and submitted in duplicate)
1. Applicant's name and Complete Address :
1.1Name of the Chief Executive and his
deputy with designation :
Telephone No. :
Telex No. :
Fax No. :
Telegraphic address :
- *Test Laboratory's name and complete address (if different from 1)
- Name of the Head of operating laboratory and his deputy with designation
Telephone No.
Telex No.
Fax No.
Telegraphic address
2.2 Location of the Laboratory
2.2.1Nearest Railway Station and approximate distance :
2.2.2 Nearby prominent place
3. Type of Organisation
3.1Govt/Semi Govt
3.2 Private:Registered/Not registered
3.3 Educational Institution, if yes
3.3.1 Level of teaching P.G./Graduate/Diploma
3.3.2 Department controlling the lab
4. Legal Identity
4.1Legal Status & Date of Eestablishment
of the laboratory (Enclose copy)
- Recognition/Renewal of recognition desired
5.1Field of testing for which recognition is sought for by the laboratory :
5.1.1Field of testing for which recognition had been agreed earlier (applicable in case of renewal of recognition):
5.2 Product with IS Nos.
(Annexure - I)
5.2.1 Product with IS NO. for which the laboratory had been recognized:(applicable
in case of renewal of recognition)
5.3 Validity period of the recognition:(applicable in case of renewal of recognition)
- Management structure of the lab (on a separate sheet as Chart-I)
6.1Name & Designation of the person responsible for the Quality System Management in the Laboratory
6.2 Telephone No.
6.3Management structure of the operating
departments of the laboratory seeking recognition (on a separate sheet as Chart-II)
6.3 Name & Designation of the Heads of the operating departments of the laboratory
seeking recognition
Telephone No. :
7. Employees/Personnel
7.1 Total number in Test Laboratory :
7.2Total number in Testing Laboratory for which recognition/renewal of recognition is sought
7.3Details about professionally qualified Management, Supervisory and Testing Personnel of the laboratory seeking recognition (To be submitted in a separate sheet as Annexure-II)
______
Sl. Name Designation Academic & Experience Remarks
No. Professional (including special
Qualification training received,
if any)
______
______
7.4Have standards of qualification and professional ability, skills for jobs to be performed by laboratory personnel at different levels been described? (If yes, enclose document concerned)
7.5 Have job descriptions at different levels
been prescribed?
7.6Are there any systematic methods for training of personnel to update skills with due attention to quality requirements?
- Test Equipment/Instruments and Test facilities.
8.1Test Equipment/Instruments available for use in the area for which recognition/renewal of recognition is sought to cover complete testing of products (Enclose details in Annexure-III)
ANNEX III
Sl. IS. Equipment/ Model/ Name of Range and Environment Date of Due Date Remark
No. Nos. Instrument Type/ test for accuracy Requ Main last cali- for next
& and date of Sl.No. which for the Equi ired tained bration & Calibr-
Cls. commiss- & used pment Requ its trace ation
Ref. ioning Year ired for the ability to
test as per National
ISS Standard.
(Enclose
details)
______
______
8.2 IS-wise list of tests/ requirements for which facility is not available/not in working
order (Enclose details in Annexure-IV)
ANNEX IV
Sl. ISS & Name of the Test/Requirement Remarks
No. Clause Ref. Equipment for which required
8.3 Repair and maintenance facility available internally or/and arrangement made with external agencies (please give details) :
8.4Arrangement for Calibration of test equipment/instruments(In-house or through outside agency -Please give details)
8.5Are appropriate environment facilities
provided for calibration, handling, storage and maintenance of testing and measuring equipment?
8.6 List/record maintained for all test equipment,including calibration certificates/
validity period
8.7Are there documented procedures for
calibrating/ servicing all equipment which include method, periodicity, reference standard, labeling after calibration/ servicing etc?
(If not, explain on separate sheet the
calibration/servicing system used.)
8.8Are reference standard materials used for calibration traceable to national or international standards of measurements/within the validity period? (Give details in Annexure - V) :
8.9Are the environment in which sampling made & tests conducted suitable to ensure accuracy & reliability of test results?
Give details.
8.10 Are test methods & procedures followed as per the stipulation in relevant ISS, Manuals, etc.?
9. Laboratory Premises/Layout
9.1 Total space available
9.2Layout plan of the laboratory indicating
testing areas, seating plans, receipt and storage of samples, administration and other facilities(Annexure-VI)
10 Water supply
10.1 Source : Municipal/Own
10.2 Any system for testing the water for suitability at certain frequency? Give details.
11. Power supply
11.1 Source : State Electricity Board/similar organisation/
Municipal/own generation.
11.2 (i) Sanctioned/Available load
(ii)Own Generator capacity,if any
(iii)Load requirement
11.3 Whether uninterrupted power supply is available continuously throughout 24 hours
11.4 Stability of power supply with respect to frequency/voltage
12 Type/Utilisation of Testing Facility : Restricted/Open to public
12.1 Type of testing normally done
12.2 How many test reports normally emanate per month?
12.3 Is the testing capacity fully utilised?
13. Capacity/Time taken for issuance of reports
13.1 How many samples for different products for which recognitionis sought can be taken up for testing in a month?(Please give details IS-wise in Annexure-VII)
13.2 How much time (approx) would you take to issue test reports from the date of receipt of sample? (Please give details IS wise in Annexure-VIII)
Waiting Time
Testing Time
Time for preparation and despatch of test report
Mode of despatch
14. Testing Charges
14.1 Testing Fees chargeable (Please give total testing charges only as per relevantISS/product in Annexure-IX)
14.2 Break up of testing charges for each ISS clause wise(Annexure-X)
14.3 Are you charging the same rates from Public, Govt organisation & Small Scale Industries? If not, what concessions are available?
14.4 Any concession for testing products of small scale units?
14.5 Any concession in testing charges to BIS, in case the testing charges are to be borne by BIS?
15. Quality Management Policy
15.1 Are policy and procedures for operation of the testing laboratory declared/stipulated in a document such as a Quality Manual? (Please enclose copy of a Quality Manual, if available):
15.2 Has any person been authorised for Quality System Management and to identify quality related problems and initiate effective solutions?:
15.3 Is there a prescribed internal audit procedure for checking quality management
functions and its effectiveness?:
15.4 If so, the frequency for such audits
16. Work instructions/Standard Operating Procedures (SOP's)
16.1 Are work instructions, SOP's, manual, specifications etc to be used by testing personnel readily available?:
16.2 Is there a system for updating/recording changes & implementing these documents?:
16.3 Are documents available for each testing operation?:
17. Handling and storage
17.1 Are work instructions available for the handling, & storage of the samples before/during testing and return of the remnants to the client (where required)?:
17.2 Are appropriate storage areas arranged to prevent deterioration or damage of the samples concerned? :
17.3 Does storage methods prescribed include special environmental need? If yes, the details thereof :
17.4 Are there procedures for the inspection of samples instorage? :
17.5 Are storage areas accessible only to authorised persons? :
17.6 Is provision made to ensure that all samples to be stored and/or returned to the client are adequately identified and labeled? :
18. Records
18.1 Is there a prescribed system for recording the date of receipt, date of starting of the test, date of completion of the test and date of issue of test report for the samples as well as to indicate the test methods used and the results of testing? :
18.2 Is it possible to identify the testing personnel involved in sampling, preparation, testing and/or calibration from the record?
18.3 Are original observations and calculations recorded and stored as to provide a permanent test record for at least three years? :
19. Proficiency Testing/Inter Laboratory Test Comparison
19.1 Has laboratory participated in any proficiency testing/ Inter Laboratory test programme (during last three years) for any of the products for which recognition/renewal of recognition is sought?
If yes, please give details along with test certificates/ results)
19.2 Is laboratory prepared to participate in proficiency/Inter Laboratory testing programme, if organised or sponsored by BIS? :
20. Test Reports
20.1 Does test report cover all the aspects as per the requirement of ISO/IEC Guide 25? (Please enclose existing proformae)
20.2 Is the laboratory prepared to issue test reports in proformae approved by BIS? :
21. Sub-Contracting of testing
21.1 Is sampling/part of testing sub-contracted in respect of the products for which recognition/renewal of recognition is sought? If yes, please give details :
22. Complaints
22.1 Is there any documented policy & procedures for the resolution of complaints?
23. Procedure for controlling the access of unauthorised persons in the testing areas:
24. Arrangement for ensuring impartiality, confidentiality, independence in judgement & integrity in relation to the lab's activities.
25. Accreditation/Recognition of the laboratory by any other body/authority (past &/or present) & its validity period
25.1 Product Groups (ISS) for which accredited/recognized :
26 List of organisations on behalf of whom the laboratory is engaged in testing (Attach separate sheet, Annexure-XI):
27. Number of test reports issued during the last two years (Give details in a separate sheet IS-wise and year wise, Annexure-XII)
28. Preparedness for assessment
28.1 Does your system in the laboratory meet all the requirements, prescribed in BIS Laboratory Recognition Scheme?
28.2 At what date will the testing laboratory be ready for assessment? :
28.3 Is there any special urgency for assessment?
If so, what is the reason?
29. Familiarity with terms & conditions
29.1 Are you familiar with terms and conditions of BIS Laboratory Recognition Scheme and willing to abide by them?:
30. Other information
30.1 Document, where applicable, how the testing laboratory may be related to external organisations or to components within its own parent organisation (Enclose copy, if any) :
30.2 Any other information which you consider could be of assistance to the assessment team (on a separate sheet, if necessary) :
30.3 Give separately in an Annexure the various changes if any, in tabular form which have been made during last validity period in respect of all the above items (1 to 30)(applicable in case of renewal of recognition)
Signature
Authorised Signatory)
Name
Designation
Date
Place
* Test Laboratory refers here to the corporate entity having final authority over the "Testing Laboratory" seeking recognition. In some organisations, it may be the same body.
BUREAU OF INDIAN STANDARDS
U N D E R T A K I N G
(to be signed by the Head of the Laboratory)
1. I/We hereby declare that I/We shall comply with all the provisions of the Criteria for BIS Laboratory Recognition Scheme as amended from time to time.
2. I/We agree that the recognition is solely for testing samples under BIS Certification Marks Scheme and I/We shall not publicize BIS recognition in the Press or otherwise for any commercial purposes.
3. I/We agree to keep all the test results confidential and the same will not be communicated to anybody except BIS.
4. I/We shall not come in direct contact with BIS Licensees/Applicants.
5. I/We agree to participate in proficiency testing/Inter Laboratory Test Comparison Programme for assessing/helping BIS to assess the technical competence of the laboratory and also agree for periodic visits by BIS experts as decided by BIS. The decision to continue recognition by BIS, on the basis of such testing and periodic visits, will be
acceptable to me/us.
6. I/We also agree not to claim any testing charges for the samples tested as sent by BIS under the Proficiency Testing/Inter Laboratory Test Comparison Programme.
7. I/We agree to communicate BIS any changes in equipment and/or personnel and the decision of BIS to continue or discontinue recognition made on the basis of scrutiny of such information shall be acceptable to me/us. Failure to comply may render us liable to derecognition.
8. I/We agree to reimburse all stipulated fees as fixed by BIS from time to time towards Registration/Processing of application, assessment by specialist(s) deputed by BIS, recognition, renewal etc.
9. I/We also agree that the testing charges as per relevant ISS shall be valid for min. three years from the date of recognition of the lab and any subsequent revision of testing charges shall be with prior concurrence by BIS.
10. I/We agree that the recognition of the laboratory shall not bind BIS to make use of test facilities available in my/our laboratory.
Signature
Name
Designation
Seal
Dated
Place:
SPECIMEN TEST REPORT FORMAT
(______LABORATORY)
(CHEMICAL/ELECTRICAL/MECHANICAL)
ADDRESS OF THE LABORATORY:
TELEGRAM :
TELEPHONE(S)
TELEX :
FAX :
TEST REPORT AS PER IS______: [WITH_AMENDMENT NO{s}______]
REPORT NO:______IS: DATED:______
PART A. PARTICULARS OF SAMPLE SUBMITTED
a) Nature of Sample :
b) Grade/Variety/Type/Class/Size etc :
c) Brand name, if any:
d) Declared values, if any :
e) Code No. :
f) Batch No. & Date of Manufacture :
g) Quantity :
h) Mode of Packing :
j) Date of Receipt :
k) BIS seal : INTACT/NOT INTACT/NOT SEALED
m) IO's signature : Signed/Unsigned
n) Any other Information :
NOTES
1. This report, in full or in part, shall not be published, advertised , used for any legal action, unless prior permission has been secured from the Director General, Bureau of Indian Standards. This report is intended for "BIS CERTIFICATION MARKS PURPOSE ONLY"
2. This test report is ONLY FOR THE SAMPLE TESTED.
PART B. SUPPLEMENTARY INFORMATIONS
REPORT NO:______IS: DATED:______
a) Reference to sampling procedure, wherever applicable :
b) Supporting documents for the measurements taken
and results derived like graphs, tables, sketches and/or
photographs as appropriate to test report, if any
[To be attached] :
c)Deviation from the test methods as prescribed in
relevant ISS/Work Instructions, if any :
PART C. TEST RESULTS
REPORT NO:______IS: DATED:______
SL.NO. TESTS/CL.REF .SPECIFIED REQUIREMENTS RESULTS
PART D REMARKS
REPORT NO:______IS: DATED:______
Authorised Signatory
GUIDELINES FOR MAKING OF THE TEST REPORT
1Part 'C' of the report providing Test Results shall only include results of testing and inspection of the sample where objective assessment has been made. No assessment is required to be reportedeitheragainst subjective requirements or marking/packaging requirements.
2The test results in Part 'C' of the test report shall be provided exactly as per the requirements detailed out in the relevant Indian Standards.
3In part 'D' of the report under Remarks, no remark regarding conformity/non-conformity of the sample is to be made by laboratory.
4.Under Part 'D' of the report, specific remarks on the following aspects of testing must be appropriately made:
a) Remark on partial testing, if applicable;
b) Remark on any deviation from test request;
c) Details of sub-contracting, if any;
d) Remark on failure during sequential testing, resulting in stoppage of further testing;
e) Marking related to safety aspects, for example, terminals in electrical appliances.