Allotments Committee on Site Meeting

Allotments Committee on Site Meeting

LYDDTOWN COUNCILPage 1 of 1 Guild Hall

13 High Street

Lydd

ROMNEY MARSH

Kent

TN29 9AF

ALLOTMENTS COMMITTEE ON SITE MEETING

11th November 2013 at 3pm on site at Lydd Allotment, Dungeness Road

The attendance of the following Councillors is requested at the above meeting:

The Town Mayor, Cllr. T.A. Dawes and Councillors T. Allen (Chairman), C. Goddard, R. S. Jones, M. F. Sweeney and F. Wood-Brignall

The purpose of this on site meeting is to carry out a visual inspection of the work carried out to date by the Allotment Association Management Team on behalf of Lydd Town Council. Any issues with individual plots or areas of the allotments will be viewed and discussed by the Committee.

Please ensure that suitable clothing and footwear are worn for visiting the Allotments.

The Committee will then meet informally in the Allotment Association cabin to discuss matters that have arisen on site these will include:

  1. LEYLANDII TREES

To consider the way forward in respect of the leylandii trees on plots 21 C and D

  1. HEALTH AND SAFETY MATTER

To note that plot 73D (previously used as a bonfire area by the Town Council) contains a large amount of glass which is a health and safety issue and has caused injury to the plot holders. To agree the relocation of the plot holders at the discretion of the AAMT

  1. UNTIDY PLOTS

To consider the approach to be taken where plot holders have requested a ‘reprieve’ on reclaiming of their allotments.

  1. TREES ON VERGE

To establish ownership of trees overhanging plot 3D which are a cause of concern for the plot holder and to decide on action and by whom.

  1. CAR PARK TURNING AREA

To determine how to maintain to the area adjacent to the car parking areas at the Lydd entrance and second entrance at Dungeness end.

  1. CARS PARKING ON PLOTS

To consider how to restrict access to prevent plot holders parking cars on their plots and to decide on action.

  1. REVIEW OF ‘HANDOVER’ AND PARTNERSHIP WORKING ARRANGEMENTS

To consider any issues which may have arisen in the early stages of self-management in establishing partnership working.

  1. REVIEW OF OPERATING COSTS FOR ON SITE MANAGEMENT

To consider the amount to be recommended for inclusion in the budget to cover the on-siteself-management for the financial year 2014-15

  1. ALLOTMENT ASSOCIATION INSURANCE

To consider if a contribution towards the AA insurance should be made by the Town Council or if this may be taken from the maintenance payment.

  1. CAPITAL PROJECTS

To consider the inclusion of a sum for a mower to be used for the on-site maintenance of the Allotments be included in the 2014-15 Town Council budget

  1. DATE OF NEXT MEETING

To agree the date for the next Allotment Committee meeting.

Mrs A Alexander

Town Clerk 4th November 2013

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