AGENDA Executive Meeting, September 18, 2001 at the Home of Kerry Hall-Jardine, VICPA

AGENDA Executive Meeting, September 18, 2001 at the Home of Kerry Hall-Jardine, VICPA

VICPA Board Minutes: February 16, 2016

Lambrick Park – Gordon Head United –7:15pm

Attendees: Joyce, Natalie Lakehill, Devery, Alison SV, Ashley Sidney, Billy Nanaimo, Virginia and Claire {marketing and treasurer respectively} Lansdowne, Caren LP, Linda, Nicole CB, Kerry, Kim Gonzales, Sean, Candace

President: Erin Abbott-Haines

(absent) – Joyce to Chair February meeting

No quorum on January 19th for voting.

MINUTES: November 17, 2015

  • move to approve as distributed. Natalie, Nicole. Carried.

MINUTES: January 19th, 2016

  • move to approve as distributed. Joyce, Caren. Carried.
  1. Website – discussion regarding new website
  2. “move up to $2000 for website development” – 2nd Ashley, Sidney. Carried. Caren abstained.
  3. Discussion re user friendly website
  4. Forum for communication
  5. May provide marketing tool
  6. Navigating website workshop
  7. Material and video feed for workshops
  8. AGM – date TBA
  9. Business portion
  10. Suggestion re: general info on running a business, non-profit, licensed facility, relationship between you –parents – ECE
  11. Insurance presentation
  12. Website presentation
  13. Workshops held in September at first Board meeting
  14. MTC cancelled 2016
  15. Discussion re: future of conference – new format?
  16. Executive to discuss in March

ECE Representative:no ECE Representative

Treasurer: Sean McMath,

MOTION: To accept the unaudited year to date financial statement

YTD January 2016 as presented.2nd Caren. Carried.

  • Sean noted not financial statements as no balance sheet has been provided. Questions regarding payroll expense, rent, utilities, office supplies, telephone.
  • D&O Liability Insurance Renewed – Invoices sent out $110 per school. General Commercial Policy renewed January 23.

1st Vice: Devery Galenzoski

  • Executive positions needed for 2016-2017. Please let your schools know we are in need of executive positions. Job information to be attached.

Candace Negm: VICPA Consultant

  • Contract Negotiation Workshop – update
  • Well attended
  • Future workshop will be revamped – longer or split into 2 workshops
  • Suggestion of 1-5 Sunday afternoon
  • Lots Candace wants to do to improve workshop

Marketing/Fundraising: Mannie Ross, Goldstream

Absent, no report

2nd Vice: Linda Szasz

  • Standards visits 2016– update
  • Schools have been emailed {please pass to appropriate person for visits}
  • Discussion re 3 parts of new form
  • Follow up form summary
  • Hosting a visit checklist
  • ‘round robin’ schedule of which school is visiting which – email Linda with date of your visit and any questions

Other New Business: Lansdowne closing

  • Virginia and Claire gave history
  • They were given 4 year notice
  • Relocation and joining other schools has not been successful
  • 8 families remain and have found new schools
  • Closing at end of school year
  • Sean will be VICPA liaison with school and can assist with any formal accounting issues needed
  • Formal written notice needs to be given to staff
  • May 1 Spring Fling – will be celebration
  • Linda suggested reaching out to alumni for any help needed

Committees:

Making Tomorrow Chair(vacant) – next Conference Feb 2017?

Enrollment & Orientation:Karen Wilson

Web Master: Mannie Ross

Standards: 2nd Vice:Linda Szasz

Constitution & By-laws: Linda Szasz

Meeting adjourned: 8:15 pm

Next meeting –April 19 (location TBA}Sidney has offered to host

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