Afton CSD Technologyquick Tips

Afton CSD – TechnologyQuick Tips

Please submit questions, comments, or suggestions to our on-line suggestion box:

Technology Committee: Please feel free to contact any member of the Technology Committee with questions, concerns or needs. Members are there to voice the concerns and needs of their follow coworkers. We welcome anyone to attend a Committee Meeting, especially if you are looking for information or insight on your technology needs.

Elizabeth Briggs, Superintendent Dave Glover, High School Principal

Kimberly Werth, Elementary Principal Ken Howard, Business Manager

Matt Bostelman, Network Specialist Stacey Gridley, Teacher

Vicky Gregory, Teacher Nancy Phetteplace, Teacher

Leslie McGraw, Library Media Specialist Eric Garlitz, Teacher

Nicki Andrews, TeacherElaine Livingston, Teacher

Kim Nutting, TeacherStacy Huyck, Technology Coordinator

Technology Plan is available at

The Technology Plan Mission & Goals

1. Prepare students and staff to be safe, successful citizens by creating technology-rich opportunities at ACS.
2. Improve communication and productivity within the ACS community.
3. Maximize ACS’ link to the world and its resources.
4. Administer and maintain a long-range commitment to technology’s role at ACS.

Afton Central School District – Technology Contact Guidelines (as of 2010)

Please use the table below as a guideline of who to contact for questions. If using email, PLEASE send to . Thank you.

Network Specialist: Matt Bostelman, centrex 9-253Technology Coord: Stacy Huyck,centrex 9-259

Technology Teacher: Stacey Gridley, centrex 9-244

Library/Media Specialists: Dan DeVona,centrex 9-248Leslie McGraw, centrex 9-241

Computer Resource Etiquette, Responsibility and Usage Guidelines

• No one will be granted access to district owned computer resources until a signed Computer Network and Internet Acceptable Use Agreement is on file with the school.
• The use of computer services must be supportive of the educational standards of Afton Central School, and will be consistent with and enhance the overall educational mission.
• All users who access computer resources will abide by local, state and federal regulations, including copyright laws, licensing laws, privacy laws, school board policies, and local school and district guidelines. Computers not owned or managed by Afton Central School are NOT allowed to connect to the network without permission.
• Use of computer resources will be made in accordance with generally accepted rules of etiquette and law. Violations include, but are NOT limited to, accessing, downloading, uploading, receiving, or sending abusive, defamatory, vulgar, sexually-explicit, racist, sexist, violent, or threatening content.
• Users will be held responsible for malicious or intentional damage done to computer resources, software, data, user accounts, or hardware. Users are not allowed to make changes to the hardware and software configurations and settings.
• Attempts to gain access to restricted-use computers, user accounts, software applications or computer services by guessing at user names and passwords, or using software or hardware tools to reveal account and password information is prohibited.
• Any ACS user who becomes aware of a computer security violation (access by an unauthorized user, sharing of passwords, software problems, etc.) is obligated to report it to their teacher or supervisor.
• Do not give out personal information, such as your home address, home telephone number, social security number, credit card number, etc. or those of another person.
• Do not arrange a face-to-face meeting with a person or persons you only know from the online contact.
• All users should acknowledge that there is no expectation of privacy with respect to any component of network resources.
• All internet and web-based materials created by ACS staff and students using Afton resources (software, hardware, websites, and network) remain the intellectual property of Afton Central School.

This list is not intended to be comprehensive. Instead, it is intended as an illustration of the rules which should govern good conduct while using the network resources of Afton Central School. Regardless of whether a rule is specifically listed herein, if the user’s conduct while using the resources is unacceptable, appropriate disciplinary action will be taken against the violator.

The Afton Central School District will ultimately determine whether conduct is unacceptable and what disciplinary action should be taken (including involving federal, state and/or local law enforcement agencies), within the boundaries of all applicable laws and collective bargaining provisions.

Computer Safety

1. Sharing Passwords – We all know that you should never leave your password on a sticky note attached to the monitor or share your password with co-works and/or friends. In addition, you should NEVER give your password via e-mail or websites.
2. Passwords – Don’t make your password obvious. Include numbers and special characters.
3. Downloading Software – Pop-up boxes may appear when you visit different websites. You should NEVER load any software from a pop-up. The message may say that you need to download this software because your computer is infected with a virus or Spyware. In most cases, you will be downloading Spyware.
4. Spam E-mail Links – There is no reason to click on a link or open an attachment in an e-mail from someone you don’t know. This is the easiest way to infect your computer with a virus.
5. Sharing Personal Information – Unless you are ordering something from a know home page, you should never give out your last name, home address or home phone number. In addition, the IRS will never send you an e-mail requesting your social security number or any other information.

Snopes.com is a place where people can share information on scams, viruses, and whether they are true.

Free Protection:

Antivirus:

SpywareDomain__elbasuer__Domain

Internet Safety Sites:

K-12 and community/staff

- Internet/Consumer safety grades 6-12

- grades 2-3 - grades 3-5

- grades K-2 - teen topics

Internet Safety Tips: for all ages

Username: should contain a mix of upper/lowercase letters and at least one number. It should NOT contain your first/last name, age, or other identifying information.

Password: same rules as mentioned above for username, but do NOT share it. If you have several passwords, keep a list of them written and stored in a safe, private place.

Netiquette: manners used while on the Internet. Be polite, don’t say anything you would not say in front of the person’s face. Do not use all capital letters (it looks like you are screaming). Avoid ‘flame’ messages.

Virus protection: Do not open email from strangers, and delete any attachments that are unknown. Ignore offers of free downloads or ‘you won xyz, click here!’ messages.

Social Networking sites (Myspace, Facebook, etc): the most important thing is to make your profile private. Also, avoid giving out personal information such as your school, your family/friends names, identifying photos.

Meeting people online: Predators will try to gain your trust, and use any means available. They will lie about their age, etc. to make you think they understand you and your problems. Remember: If you’ve never met them, they could be a predator! Never meet an online ‘friend’ in public.

Bullying/harassment: bullying is wrong, and if it contains threats, can be illegal as well. If you are the target of a bully, save all evidence, do not reply to them, and get adults involved!

Reporting an Internet-Related Crime:

• If you suspect an internet crime has been committed, contact your nearest FBI office or go to the wiredsafety.org siteto report it.
• The Netsmartz web site, and abuse organizationswhich can be contacted to report crimes against children or to support victims.
• For additional information on reporting internet-related crimes, see the United States Department of Justice website,

Network Setting/Access

Accessing Documents from Home

Set your default printers:

1. Go to Start
2. Select Printers & Faxes
3. Right click on the printer and select “Set as Default Printer”

Adding a Printer:

1. Go to Start
2. Select Printers & Faxes
3. Right side is an option to “add printer”
4. Select Next
5. Leave the name blank and hit “find now”
6. Double click on appropriate printer (they have the room number in the name)
7. Select NO for default – Next
8. Finish

SOFTWARE : as of Fall 2010 Please check the ‘Favorites’ for K-6, 6-12, Library Resources, Media Resources, and Staff Resources for more suggested online sites.

PD360SMART SoftwareSMART Notebook (K-8) ELA & Math Microsoft Office Suite iSafe – Erate Subscription PowerSchool & PowerTeacherClearTrack Premiere Elements + Photo Shop Combined MSDS/Chemventory 8.0 Exam Gen Accelerated Reader Eat Right Analysis

AudacityiTunes/QuickTimeRealPlayer

Window Media PlayerMovieMakerTyping Pal/Mavis Beacon

Real World PicturesTurboCad*Inspiration 8 (K-12)

*SuperTutor MS Math (6-8)*Reader Rabbit I can Read (K-2) *Reader Rabbit Read Builder(K-2)

*Math - Carnival Countdown (K-2)*Grammar for the Real World (4-9)*Read Out Loud (K-2)

*Reading for Meaning (grades 3-5) *Mathblaster (3-5)*Middle School Math (6-9)

*Oregon Trail*Mighty Math Calculating Crew

*titles available for student/teacher use upon request.

Online Subscriptions/Login Info:

Reading A-Z & Writing A-Z, Quia– individual subscriptions

BrainPop (K-5) (Spanish) (6-12)

Avail 7:00 AM – 5:30 PM Teachers Lesson Planner - Avail anytime

ID–aftonschoolPW–aftonschoolID–aftonschool_teacherPW-aftonschool

Career Cruising (Username: afton Password: central)

Grolier Encyclopedia (username aftonc, pswdaftonc)

Discovery Educationstreamingvideo- generate username & password after login with access code: D3D7-00DE

Explore learning: Science tools Login information: See a Member of the Tech Team

Equipment Available for Sign-out

All equipment is available for sign-out through the Library Media Specialist.

Laptops on mobile cart (includes printer)Computer labs

ProjectorDVD/VCR

Document Camera/Elmo Digital Camera

Mobile SMART Board SMART Boad Response (clickers)

CamcordersDigital Voice Recorders

Tools Available in Staff Rooms:

PC with Scanner and Internet access

PowerTeacher Quick Reference

Gradebook

Gradebook

Outlook E-Mail

Microsoft Office 2007 Quick Reference Guides

Setting Defaults:

1. Add the “Save All” to the Quick Access Tool Bar

• Hit the drop-down arrow in the quick access tool bar
• Select “More Commands” and from the drop-down, select “All Commands”
• Scroll down until you see “Save All” and hit Add, then OK

1. Save the default in Word

• Expand the “Font” in Word and select the appropriate styles and sizes.
• Click Default
• Save

1. Save the setting

• Click on the Save All icon in the Quick Access Toolbar
• Hit Cancel

SMART Technologies

Notebook Software: Go to the following site:

1. Click on the "SMART Notebook software 10 full download" link for the appropriate operating system that you are using at home.
2. Enter the Product Key - NB-AECAK-BAKQ9-H6RGS-HUAIE (you can copy and paste it from this document)
3. Click "Run"
4. Follow the instructions in the install wizard.

SMART Response: Go to the following site:

1. Follow the directions to upgrade or click on the "Download" link for the Windows operating system.
2. Fill in the required fields and hit Start Download.
3. Select Open and go through the install wizard
4. In the task bar (bottom right-hand corner) click on the SMART Response icon and select activate software. Product Key – SNT1OH34AA3586FB7AAA33

SMART On-Line Resources:

Home Page: Center:

Free on-line training and Lesson Plans:

Search for Notebook Files/Lessons:

Lessons & Activities:

Teacher’s Hub:

Classroom Vidoes:
Using Windows MovieMaker

1. Planning: END LENGTH MUST BE LESS THAN 15 Minutes at school!
2. Start-Programs-Accessories-Windows MovieMaker
3. Slide duration (default is 5 seconds) – Tools/Options/Advanced/Picture Duration
4. Add music/titles AFTER all pictures and videos are in place.
5. Picture/video locations: while you are CREATING the slideshow, you must keep your files in a constant place. So, if you want to work on it at both school and home, put them ALL on a flash drive from the very start. Once you ‘Finish’ the movie, this is no longer a problem.
6. STEPS (listed along the left side of the screen while working). NOTE: at any time in the process, you can do a ‘practice’ run by clicking the play button on the video screen. Use the ‘Story board’ at the bottom of the screen to edit while you are working on the project.
7. Import pictures/videos
8. Arrange pictures/videos in desired order
9. Add titles and transitions
10. Import and add music (if desired)
11. ‘Finish’ the movie
12. WARNINGS:
13. Save it early, and save often!
14. END LENGTH MUST BE LESS THAN 15 Minutes at school!
15. Currently, we must choose DV-AVI format when finishing the project.
16. File sizes can get VERY large.
17. Help/TUTORIALS:
18. Click on ‘Movie Making Tips’ at lower left of Moviemaker screen.

AIS Edge

Login Screen - (in your favorites under Staff Resources/ClearTrack)

1. Be sure to select Afton AIS
2. Type your user id/password – see CSE support if

you forget your password.

1. Hit Login

Enter A Progress Note: From the Main Menu

1. Click on AIS Class List – make sure you are selected as the provider and hit “Refresh Browse” and a list of students appear.
2. Hit the blue pencil under “Progress Notes”, for the appropriate student.
3. Select the progress and type in comments.
4. Hit Save

Print A Progress Report

1. From the Main Menu, Select Reports.
2. Select AIS Progress Report.
3. Make sure you are selected as the “AIS Teacher/Provider” and keep the remaining defaults (All Progress Notes and 9/1/20XX to 6/30/20XX).
4. Hit Create Report.

Working with Multimedia Files

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Other File Types:

.DOC — Microsoft Word DOCument Microsoft Word is the most popular word processing software in the world. You probably won’t come across loads of doc files. You can get a “Word viewer” from Microsoft too, which is free.

.EXE — EXEcutable file If you download a program that you need to install, it will likely come as an exe file. Just double click it to install on your PC. Be careful of viruses! School policy does not allow end-users to run EXE installer files on school computers.

.GIF — Graphics Interchange Format The most common image format on the Internet. Good for simple images. Your browser can display them, or animage editor like Paint.

.HTML/ .HTM — HyperText Markup Language file. Most pages you create for a website will be HTML files.

.JPG/ .JPEG — Joint Photographic Experts Group file Another very common image file format, mainly used for photos. Your browser can show them, or animage editor like Paint.

.MIDI/ .MID — Musical Instrument Digital Interface Midis are sequenced music files made on keyboards. They’re usually really small and often sound great, although it largely depends on your soundcard.

.PDF — Portable Document Format Adobe Acrobat files were invented so that documents could be transferred between computers and indeed platforms, and still look the exact same. Use » Acrobat Readerto view a .pdf file.

.TXT — TeXT file The most basic of files, it’s just some text. Use »NotePad or WordPad.

.ZIP — ZIPped file Zipped files are really groups of other types of files kept together and compressed a bit. Many downloads will consist of zip collections, so be sure to have something to open them with. Use»Windows Extraction Wizard or WinZip.

Storing Files

CD vs DVD

The basic difference is the amount of storage on each disk. CDs have 700MB. DVD single layer have 4.7GB. So DVDs can hold over 6 times the data. If you are using them with a computer, there are pretty much interchangeable in terms of "what you can do". They each hold data, just like a hard drive, SD card, of floppy disk, so you can put whatever you want on them. DVD is the disk of choice for movies so the home players are primarily DVD players.

DVD-ROM (Read Only Memory) has data that can only be read and not written;

DVD-R and DVD+R can record data only once, and then function as a DVD-ROM;

DVD-RW, DVD+RW, and DVD-RAM can both record and erase data multiple times.

****Not all videos saved to a DVD will play in a standard DVD player – if viewing the disk in the computer and the AUDIO_TS and VIDEO_TS folders are created, the disk is in DVD/Video format and MAY be played in newer DVD players. There may be additional problems with older DVD players.

CD-ROM, write-once audio and data storage

CD-R, rewritable media

CD-RW, Video Compact Discs (VCD), Super Video Compact Discs (SVCD), PhotoCD, PictureCD, CD-i, and Enhanced CD.

Digital rights management (DRM) is a generic term that refers to access control technologies that can be used by hardware manufacturers, publishers, copyright holders and individuals to try to impose limitations on the usage of digital content and devices. The term is used to describe any technology which inhibits uses (legitimate or otherwise) of digital content that were not desired or foreseen by the content provider. The term generally doesn't refer to other forms of copy protection which can be circumvented without modifying the file or device, such as serial numbers or keyfiles. It can also refer to restrictions associated with specific instances of digital works or devices. Digital rights management is being used by companies such as Sony, Apple Inc., Microsoft and the BBC.