Admin and Finance Officer

Admin and Finance Officer

Activation Date: 12 Mar, 2017 Announced Date: 12 Mar, 2017 Expire Date: 26 Mar, 2017

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Job Location: / Kandahar
Nationality: / Afghan
Category: / Admin-Clerical, Finance
Employment Type: / Full Time
Salary: / As per NTA Salary Scale
Vacancy Number: / 360/017/HRCSD/AREDP/RETURNEES/MRRD
No. Of Jobs: / 1
Organization: / AREDP/RETURNEES/MRRD
Years of Experience: / 4 years experiences In the related field
Contract Duration: / 1 year
Gender: / Male/Female
Education: / Bachelor degree
Close date: / 26 Mar, 2017

About AREDP/RETURNEES/MRRD:

AREDP is a national government-led multi-donor funded program that jump-starts and facilitates private sector growth in rural Afghanistan. The program strengthens the private sector through integrated, value chain, top to bottom knowledge-based interventions, bottom to top community enterprise development and by addressing credit and capital needs at all levels and in Nangarhar, Parwan, Bamyan, Herat, Balkh and Kandahar. The key principles of AREDP includes supporting market orientation and linkages, sustainable businesses, improving coordination, building partnerships, facilitating client decisions, sharing best practices and vertical integration. AREDP is focusing on two components: Community-based Enterprise Development that provides knowledge-based and financial services to community-based rural enterprises; and Small and Medium Enterprise (SME) development which provides business advisory and financial services to rural SMEs. Under these two components AREDP undertakes Community Mobilization, Community-based Enterprise Development, Access to Finance, Small and Medium Enterprise Development, Business Development Support for SMEs, Gender Mainstreaming:, Environmental and Social Safeguards. During the year of experience AREDP experienced working with multi dimension and multicultural populations in the rural areas.

Throughout the last 7 years AREDP besides rural poor, as pilot has also included marginalized and deprived communities into program activities and strengthened their entrepreneurship capacity towards income generation and employment. The pilot on enterprise development for these communities proved to be a very successful model on creating sustainable jobs and impacting their social dynamics. AREDP has a proven track record of experience strengthening marginalized groups such as Person with Disabilities (PwDs and Koochies (Pastoral Nomads), Internally Displaced People (IDPs) and Returnees through a model of business incubation.

To develop Returnees income-generating activities from survival to strong and viable enterprises, they need to access the full range of business support services, information, and technical capacity to develop their productive assets, their land and their businesses. AREDP adopted the risk sharing strategy to develop their sustainable enterprises. During the period of this intervention Returnees will be supported with production, packing, packaging, branding, product placement assistance, and will be provided tools, equipment, materials, and other business resources as risk sharing approach, linkages with markets and AREDP supported and developed Financial Credit Institutions (Village Saving and Loan Associations) .

Job Description:

Duties and Responsibilities

The Returnees Enterprise development Project Admin & Finance Officer will work alongside the Provincial Manager and PMO Finance Unit to support and assist Project in the finance and administrative matters. Admin & Finance Officer will have responsibility for sections of the Project including Finance and administration and will have a focus on systems development, documentation and implementation on an effective finance, logistics and on audit systems for AREDP regulations and policies. This will include the effective management of the asset register by maintaining the Logistics and Finance information. Admin & Finance Officer will be expected to have a good understanding of the overall Project and be able to effectively manage the financial and administrative system as per AREDP. Admin & Finance Officer will:

Administration:

Organize and support meetings and events, including scheduling, invitations, liaison with participants, travel, catering, room bookings, equipment, technology and other administrative arrangements;
Support staff and beneficiaries (where required) with travel logistics, including flights, visas and accommodation;
Act as office manager by interacting with the Support Unit, ordering office supplies and equipment, supporting the office infrastructure (electricity, cleaning, etc) and cataloguing inventory;
Take minutes at internal meetings;
Organize and update files, including contact databases, leave requests, office policies, official correspondence from the authorities, contracts, and records;
Maintain efficient communication by answering phone queries, processing mail and faxes, and providing IT-related support;
Draft and/or format correspondence; prepare documents for approval and signature;
Support the research, production and printing of presentations and materials for meetings, workshops and conferences;
Develop a knowledge and understanding of the key issues facing in order to provide high quality and consistent assistance to Project Coordinator, Senior management, and to business processes as required.

Financial management:

Handle day-to-day finances, including verifying and swiftly processing invoices, reimbursing expenses, reviewing payments, and interacting with the Finance Unit and bank;
Monitor and update the budget; ensure expenditures are allocated to appropriate budget lines and earmarked funding is spent appropriately;
Input data into the accounting system with speed and accuracy; prepare financial materials for the Management;
Enforce financial controls;
Gather and organize financial data to report to donors and AREDP;
Prepare expenditure reports and other financial statements;
Support the preparation of annual accounts and liaise with auditors as required;
Manage incoming funding, and provide required information to donors to process;
Follow-up on regional and event budgets where necessary;
Process invoices, submitted by PMO and Provincial Staff;
Securely maintain financial records, including expenses reports and invoices.

Job Requirements:

Required Qualifications:

Qualification: Bachelor degree with 4 years experiences In the related field or another relevant discipline or substantial related work experience;
Strong Financial planning and Project coordination skills;
High level of literacy and ability to communicate effectively in English, Dari and Pashto; fluency in all languages highly desirable.
Excellent communication and problem solving skills;
Understanding of accounting processes and procedures; proficiency in Microsoft excel, data manipulation, and accounting software;
Advanced IT skills; familiarity with Microsoft Word, Power-point, Outlook, etc.;

Knowledge/Experience:

Bachelor degree with 4 years experiences In the related field providing financial and administrative support;
Experience with budget monitoring, providing narratives to financial figures, financial analysis and quantitative data;
Experience working with administration and finance in any National and International Organization, including multiple currencies and jurisdictions, and international donor reporting;

Abilities

Ability to work independently and problem solving attitude;
Pressure absorbent, analytical and dynamic personality and ability to work under pressure;
Ability to meet deadlines, achieve results and work with minimal day to day supervision;
Shall not avoid any rule of code of conduct of organization and/or legal direction of Line Manager;
Exhibit excellent standard of moral conduct and behaviour;
Willingness and ability to travel other target areas of AREDP .

Reporting Relationship

Reports to Provincial Manager Kandahar and PMO Finance Unit Manager.

Female Candidates are highly Encouraged applying for the position.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (360/017/HRCSD/AREDP/RETURNEES/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

Submission Email: