QF-SPM-02-01Rev-1

01/16/2017

Address: 12 St. JosemariaEscriva Drive, Ortigas Center, Pasig City 1605 Philippines

Tel: (+632) 631 0945 to 56 | E-mail: | Website:

MASTERLIST OF DOCUMENTED INFORMATION RETAINED (RECORDS)

HUMAN RESOURCE DEVELOPMENT DIVISION

PROCESS : CONDUCT OF TRAINING
RECORD TITLE / RECORD CODE
(if any) / storage / location / CLASSIFICATION OF RECORDS / custodian / filing scheme / retention period
(CALENDAR YEAR) / MANNER OF
disposition
(per NAP)
active / archive
Quality Operating Procedure / REC-AS-TRG-01 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18 / SHREDDING
Process Design / REC-AS-TRG-02 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Course Plan / REC-AS-TRG-03 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Training Checklist / REC-AS-TRG-04 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Confirmation Slip / REC-AS-TRG-05 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Letter of Invitation to RPs with Conforme / REC-AS-TRG-06 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Attendance / REC-AS-TRG-07 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Post-Conduct Report / REC-AS-TRG-08 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Evaluation form for RPs / REC-AS-TRG-09 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Program Evaluation Form / REC-AS-TRG-10 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Learning Application Form / REC-AS-TRG-11 / File Folder / Cabinet 1 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Invitation / REC-AS-TRG-12 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Rating Sheet / REC-AS-TRG-13 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Summary of CDISC Referendum / REC-AS-TRG-14 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Confirmation of Results of CDISC Referendum / REC-AS-TRG-15 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Confirmation of Lone Nominee / REC-AS-TRG-16 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Confirmation of Nominees / REC-AS-TRG-17 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Feedback of Nomination / REC-AS-TRG-18 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Status of Nomination / REC-AS-TRG-19 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Referendum (study on official time) / REC-AS-TRG-20 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Confirmation of CDISC Referendum / REC-AS-TRG-21 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Nominee Information / REC-AS-TRG-22 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Certificate of Commitment / REC-AS-TRG-23 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Certificate of Non-withdrawal / REC-AS-TRG-24 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Certificate of No Pending Nomination and Service Obligation / REC-AS-TRG-25 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
CDISC Information / REC-AS-TRG-26 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Foreign Travel Order / REC-AS-TRG-27 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
1st Indorsement / REC-AS-TRG-28 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Post Travel Report / REC-AS-TRG-29 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Special Order (attendance to the training) / REC-AS-TRG-30 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Scholarship Service Contract / REC-AS-TRG-31 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Confirmation of Resource Person / REC-AS-TRG-32 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Invitation from Various Training Service / REC-AS-TRG-33 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Providers / REC-AS-TRG-34 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Passport Application Form / REC-AS-TRG-35 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Nomination Form 1-E / REC-AS-TRG-36 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Assessment Form 1-C / REC-AS-TRG-37 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Admission Form 3 – Medical Certificate / REC-AS-TRG-38 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18
Donor’s Application Form / REC-AS-TRG-39 / File Folder / Cabinet 2 / Restricted / Admin. Assistant II / Alphabetical / 2 / 18

Prepared by: Reviewed by:Approved by:

______

Division Records CustodianNEDA Records Officer Division Chief