A-Levels (Or Equivalent) and Degree Level University Education
Department / Corporate Law Practice Group, Corporate Secretary’s Office
Grade / 4
Reporting to / Company Secretary, Europe
Direct Reports / None
Role Purpose / Support the provision of a company secretarial service to the entities and branches within Assurant’s European Group ensuring compliance with legal and corporate governance obligations and best practice.
2018 Goals /
- Assist the Company Secretary to deliver a high standard of company secretarial and governance support to the Boards/Committees within the European Group.
- Liaise closely with Directors, Senior Management, the Global Corporate Secretary’s Office and other Global functions and business units.
Role Requirements /
- A-levels (or equivalent) and degree level University education.
- Good knowledge of UK company law and best practice in corporate governance.
- Strong administrative, planning and organisational skills.
- Attention to detail and excellent verbal and written communication skills.
- Ability to produce work in a prompt and timely manner in accordance with business needs.
- Ability to adapt and communicate clearly with all levels of personnel and other internal and external stakeholders.
- Proficient in the use of Microsoft Office.
- An interest in company law and company secretarial practice.
- Legal and/or company secretarial qualification useful but not essential.
- Experience of working within the Company Secretariat and experience of working with Boards/Committees useful but not essential.
- Practical experience of using Blueprint (or other entity management system) and board portals useful but not essential.
Key deliverables /
- Support Board/Committee meetings including scheduling meetings, drafting agendas, preparing board packs, maintaining action logsand taking minutes, including deputising for the Company Secretary where necessary.
- Administration and use of electronic board portal and entity management databases.
- Creation and maintenance of filing and corporate record keeping systems.
- Arrange execution of corporate documents.
- Support Non-Executive Directors with their needs and arrangements.
- Draft Board and Shareholder resolutions.
- Ensure that entities and branches within Europe comply with local corporate legal requirements and internal corporate policies.
- Support the Company Secretary as required with special projects.
- Maintenance and administration of the Company Secretariat including management of external suppliers, invoicing administration, developing training materials and process and policy review.
- Assist to fulfil parent company reporting requirements.
- Monitor developments in UK company law and best practice.
Key Responsibilities /
- Achieve individual performance targets
- Understands what excellence looks like and strive to achieve this
- Awareness of team and department performance and how individual performance contributes to this
- Understand key drivers behind business change and support implementation
- The customer experience is enhanced through the application of TCF principles
- Put the customer at the centre of everything you do and deliver fair customer outcomes
- Understand and apply our regulatory (including TCF) requirements in your role
- Able to articulate service expectations and associated performance standards
- Identify local CI / PI initiatives and help to embed these within the immediate team
- Demonstrate engagement through personal and departmental performance
- Support immediate team and positively demonstrate company values and behaviours
- To embed and live the company values in everything you do
- Adhere to Information Security policy
- Promptly report to line manager any perceived new risks or failure of existing controls.