7.080 List Participant Account History
7.080 LIST PARTICIPANT ACCOUNT HISTORY
ASEMM1: MAIN MENU – Screen ASEMM1 displays KASES main menu. To access the financial management menu to select the participant account statement option, type 05 in the ENTER NUMBER OF SELECTION field and press ENTER. The Financial Management Menu screen (ASEMFA) displays. See the following page for instructions for completing this screen.
ASEMFA: FINANCIAL MANAGEMENT MENU – Screen ASEMFA displays a menu regarding case and participant financial activity. Option 08-List Participant Account History, on screen ASEMFA enables a caseworker to view incoming and outgoing payment transactions for custodial and noncustodial parent participants. The List Participant Account History option displays any recoupment activity against a participant.
To access the participant account history, type 08 in the ENTER NUMBER OF SELELCTION field, the appropriate participant MPI number in the ENTER ACCOUNT # field, and press ENTER. The Account Statement screen (ASEFAB) displays. See the following page for instructions for completing this screen.
ASEFAB: ACCOUNT STATEMENT – Screen ASEFAB displays all incoming and outgoing payment transactions associated with a selected participant. Data can be entered in the STARTING DATE field to view and print transaction and event items for specific time periods.
The following information is displayed on screen ASEFAB.
The selected participant’s name, MPI number, and social security number are shown at the top of the screen.
TYPE field displays the account type. The appropriate code for a participant account is PART. A recoupment (RECP) subaccount follows the PART TYPE for a custodial or noncustodial parent participant if one has been set up to accommodate recoupment activity against the participant.
STATUS field indicates whether money is to be held (HOLD) or released (RLSE) at the participant level. For a recoupment subaccount, status indicates whether the subaccount is open (OPEN) or closed (CLSD).
Data is not shown in the FREQUENCY and DUE BY fields because the participant account statement shows incoming and outgoing payment transactions only and does not include order information.
ACCOUNT # field shows the MPI number associated with the selected participant. The recoupment subaccount column shows either system account number 15 for insufficient funds, or system account 52 for NPA recoupment.
COLUMN 1 displays the line number of a transaction. Start of Month (SOM) balance lines are not numbered.
COLUMN 2 displays the transaction date. Line 1 on page 1 in column 2 displays current date for the account balance (BAL) code.
COLUMN 3 displays the transaction and payment types for the participant account. The BAL code and the SOM code are also displayed in column 3. The BAL code is shown on page 1, line 1 of the account statement and indicates the amount of money remaining in the account for current date. If there is a recoupment subaccount, the BAL code indicates the amount to be recouped.
The SOM code indicates the amount of undistributed money remaining in the participant account at the start of the calendar month.
The valid transaction codes for the participant account statement are shown below. The valid payment type codes follow the transaction codes.
AESC – ADJUST ESCROW
ALOC – ALLOCATION
DFEE – NON-KTAP APPLICATION
DISB – DISBURSEMENT
DIST – DISTRIBUTION
POST – POST COLLECTION
RCMT – RECOUPMENT
RDB3 – REDISTRIBUTION (ESCROW)
RDB5 – REDISTRIBUTION (EXCESS)
RFND - REFUND
RXB3 – REDISTRIBUTION (ESCROW)
RXB5 – REDISTRIBUTION (EXCESS)
RRCP – RECOGINZE RECOUPMENT
Valid payment type codes for the participant account statement are shown on the following page.
APFE – NCP GENETIC TESTING FEE
CCKK – COLD CHECK FEE
FTAX – KTAP & NPA FEDERAL TAX INTERCEPT (FORMERLY AFTX)
FPLS – FEDERAL PARENT LOCATOR SERVICE FEE
IRSF – IRS FULL COLLECTION SERVICE FEE
NAAP – NON KTAP APPLICATION FEE
POST – REGP AND WAGE PAYMENT TYPES POSTED
RMNT – RECOUPMENT
COLUMN 4 displays the payment amount or the balance at the participant level if there is money in advance. Page 1, line 1 of the account statement indicates the amount of money remaining in the account for current date.
COLUMN 5 shows the payments allocated among the subaccounts representing payees to whom the noncustodial parent owes money. Column 5 shows disbursements made to the custodial parent on the custodial parent’s account statement.
COLUMN 6 and subsequent columns are used for any recoupment activity against the participant. The participant account statement accommodates up to 99 separate recoupment activities against a participant.
A message indicating the number of subaccount columns existing on the participant account statement appears at the bottom of the screen.
STARTING DATE field is used to view and print transaction or event items for a specific time period. The starting date defaults to current date. To specify a particular date, type the appropriate date over the default date. The history of the transaction or event record data is available from the start date of the account statement to the date entered into the STARTING DATE field.
The processing options for Screen ASEFAB are shown below.
ENTER-SELECT – To view a specific item on the account statement, follow the instructions given below.
To view account and subaccount balance detail, select line 1 on page 1 and press ENTER. The Subaccount Balance screen (ASEFSA) displays. See page 7 for instructions for completing this screen.
To view transaction or event record data, enter the appropriate line number and press ENTER. The Select Event/Transaction screen (ASEFEB) displays. See page 9 for instructions for completing this screen.
PF2-PRINT – Press PF2 to print all the pages of the account statement in a format suitable for using in court in lieu of a ledger sheet. To print specific pages of the account statement, enter the appropriate date in the STARTING DATE field and press PF2. KASES prints the beginng page of the account statement up to the date entered in the field.
PF7 AND PF8 ARE AVAILABLE TO SCROLL UP AND DOWN.
PF9-FIRST PAGE – The PF9 option is used in conjunction with the PF8 option. After pressing PF8 to scroll down the page, press PF9 to return to the first page of the account statement.
PF10-PAGE LEFT – The PF10 option is used in conjunction with the PF11 option. Press PF10 to scroll to return to the left of Screen ASEFAB when the PF11 option has been pressed to scroll to the right of the screen.
PF11-PAGE RIGHT – Press PF11 to scroll to the right of screen ASEFAB to view additional transaction or subaccount items.
ASEFSA: SUBACCOUNT BALANCES – Screen ASEFSA shows the subaccount and subaccount balances associated with a specific participant on KASES when line 1 is selected from page 1 of the Account Statement screen (ASEFAB).
The processing options for this screen are shown below.
ENTER-SELECT – To view further detail of the subaccount, type the appropriate line number in the ENTER LINE # TO SELECT field and press ENTER. The Display Subaccount Detail screen (ASEFSB) displays. See the following page for instructions for completing this screen.
PF7 AND PF8 ARE AVAILABLE TO SCROLL UP AND DOWN.
ASEFSB: DISPLAY SUBACCOUNT DETAIL – Screen ASEFSB displays financial data pertaining to the selected subaccount.
The processing option for this screen is shown below.
PF9-CONTINUE – After viewing subaccount data, press PF9 to return to the Subaccount Balances screen (ASEFSA).
ASEFEB: SELECT EVENT/TRANSACTION – Screen ASEFEB shows financial transactions associated with an event. Events are activities that begin or end a series of financial transactions. Transactions are activities that move money between accounts.
The processing options for screen ASEFEB are shown below.
ENTER-SELECT – To view details of a transaction, type the appropriate line number in the ENTER LINE NUMBER TO SELECT TRANSACTION field and press ENTER. The Display Transaction Detail screen (ASEFEC) displays. See page for 11 instructions for completing this screen.
PF2-PRINT – To print the list of financial event or transaction items, press PF2. The event/transaction information on screen ASEFEB prints on the Event/Transaction Hardcopy screen (ASEFJC).
PF5-NOTES – If the notes indicator is set to Y (YES), press PF5 to view notes. The Inquire Event/Trans Notes screen (ASEUNB) displays. See page 12 for instructions for completing screen ASEUNB.
PF7 AND PF8 ARE AVAILABLE TO SCROLL UP AND DOWN.
ASEFEC: DISPLAY TRANSACTION DETAIL – Screen ASEFEC displays detailed data regarding the selected transaction.
Transactions affect the movement of money from one account to another. Since KASES uses a double entry system, the movement of money requires a pair of transactions. The first transaction in the pair takes money FROM one account and the second transaction applies the money TO another account.
Account type identifies what types of accounts the money is moving between. For example, the transaction shown on the above screen is moving money from case account number 2623 to participant account 2619.
The processing option for this screen is shown below.
ENTER-CONTINUE – After reviewing the transaction, press ENTER to return to the Select/Event Transaction screen (ASEFEB).
ASEUNB: INQUIRE EVENT/TRANS NOTES – Screen ASEUNB displays all notes pertaining to a financial event or transaction.
The processing option for this screen is shown below.
PF9-CONTINUE – After viewing notes, press PF9 to return to Select Event/Transaction screen (ASEFEB).
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SUBSECTION 7.080, LIST PARTICIPANT ACCOUNT HISTORY