4Th Safety Group Meeting: 1-5 Year Member Program Validation Checklist

4th Safety Group Meeting: 1-5 Year Member Program Validation Checklist:

Firm Name:______Evaluator: ______

Complete and return this checklist for your 2018Program elements, and any previous years’ maintenance elements, confirming your review based on the program requirements outlined below .

Written Standard Program Requirements:

Compare your standard against program element requirements as noted in Employer Guidelines

Standard (and all steps) is dated, current and in writing

Review any specific company expectations set out in their standard;

Firms must meet both legislated and their own company requirements

Verify implementation of their standard

i.e. regular workplace inspections meeting the legislative minimum requirements & their own company expectations

Communication of Program Requirements:

Ensure communication was conducted in 2018 either by;

Bulletin board postings (i.e. H&S policy)
Pay stuffers
Newsletters
Intranet communications
Memos to appropriate staff
Meeting, safety talk agenda and minutes

Training Program Requirements:

Review training records including sign off sheets and/or certificates required for every element to ensure ALL appropriate staff have completed training in 2018

Must be able to verify date of training, elements trained, who conducted the training, method of training and list of persons in attendance.

All training records for SG elements selected must be viewed and verifiable at time of audit. Firm is responsible to ensure all training records are at worksite agreed upon to conduct audit.

Examples of training delivery:
Orientation training
Classroom Training sessions
Demonstrations by supervisors
Observing another co-worker (mentoring or buddy system)
E-learning
Safety Talks

Evaluation Program Requirements:

Evaluation of program requirements can include:

Analysis of observations/inspections/plant or job-site audits
Survey of employees/supervisors – interviews or questionnaire with summarized results
Quizzes of employees/supervisors – summarized results and action planning
Statistical review and analysis (i.e. WSIB Information)
Review and analysis by JHSC (minutes) or H&S representative
Management review and analysis
Third party assessment and analysis

Completion of evaluation plan by March 31, 2018

Make Improvements and Acknowledge Success Program Requirements:

Review action plan and/or summary of recommendations addressing the gaps identified in their evaluation

Review documentation of either:

performance evaluation
Letter /memo from president, health & safety awards,
public recognition for JHSC and/or employees, staff meeting, newsletter article and/or bulletin board display

Maintenance Elements Program Requirements:

Firm is required to provide documentation that demonstrates that it has completed:

an annual review of previous element’s standards, and
an annual evaluation of previous elements which includes when, by whom and action taken

Ensures programs are up to date and being complied with

i.e. expired training is identified and addressed