20140307-Invitation to Tender Template 07-03-14

Invitation to Tender and Specification

Project Title

APPENDIX 1

Invitation to Tender & Specification

1 INTRODUCTION

2 APPLICANT DETAILS

3 STATUS OF APPLICANT

4 DETAILS OF HOLDING/PARENT COMPANY

5 BUSINESS STRUCTURE

6 MANAGEMENT CAPABILITY

7 PROJECT PROPOSAL

8 SELECTION CRITERIA

9 HEALTH AND SAFETY LEGISLATION

10 STAFF DEVELOPMENT

11 PROCESSES AND QUALITY ASSURANCE

12 DETAILED COSTINGS AGAINST MILESTONES AND OUTCOMES (Please add more rows to table if necessary)

13 INSURANCE

14 REFERENCES AND EXPERIENCE

15 DECLARATION

INSTRUCTIONS TO APPLICANTS

• These instructions are designed to ensure that all tenders are given equal and fair consideration. It is important therefore that you provide all the information asked for in the format and order specified. Please contact your project manager (details below) in Skills for Care if you have any doubts as to what is required or you have difficulty in providing the information requested.
• Applicants should read the Invitation to Tender Letter and any subsequent documents that may have been supplied before answering any questions
• To enable Skills for Care to assess your company's suitability to become a Supplier, it requires all the information outlined in this Invitation to tender and Specification.
• Where insufficient space has been provided in this document, the applicant may expand the boxes but companies are warned wherever possible to remain concise. Excessive detail may not be evaluated
• An address label for the return of your tender is enclosed and must be used. Envelopes and packages must bear no reference to the Tenderer by name; franking machines, which automatically print the company’s name, should not be used.
• Tenders will be received up to the time and date stated. Those received before the due date will be retained unopened until then. It is the responsibility of the Tenderer to ensure that their tender is delivered no later than the appointed time.
• By issuing this invitation to tender, Skills for Care is not bound in any way and is not obliged to accept the lowest or any tender.
• Skills for Care reserve the right to accept a portion of any tender, unless the Tenderer expressly stipulates otherwise in their tender. Canvassing will result in disqualification.
• Offering an inducement of any kind in relation to obtaining this or any other contract with Skills for Care will disqualify your tender from being considered.
• In the event of questions being posed to clarify requirements, Skills for Care will share those questions together with Skills for Care response to all suppliers invited to the tender. The originator of the question will remain anonymous to the other suppliers.
• Pre-tender negotiations will not be entered into.
• Please note the following requirements, you must not:
• Tell anyone else what your tender price is or will be, before the time limit for delivery of tenders.
• Try to obtain any information about anyone else’s tender or proposed tender before the time limit for delivery of tenders.
• Make any arrangements with another organisation about whether or not they should tender, or about their or your tender price.

Failure to comply with these conditions may disqualify your tender.

• You will not be entitled to claim from Skills for Care any costs or expenses which you may incur preparing your tender whether or not your tender is successful.
• Following the award of contract, debriefing will be available to unsuccessful tenderers on request.
• The tender process will be conducted in a manner that ensures tenders are evaluated fairly to ascertain the economically most advantageous tender.
• All sections must be completed, but if any section is not applicable it must be stated so by entering a “N/A” in the relevant box.
• Your response to our requirement will be evaluated as stipulated in the specification.
• Due to the intensive evaluation process Skills for Care requires tenders to remain valid for a period specified in Invitation to Tender document Appendix 1.
• Whilst every endeavour has been made to give tenderers an accurate description of Skills for Care requirement, tenderers should make their own assessment about the methods and resources needed to meet those requirements.
• Appendix 1 must be signed and completed. Failure to do so will invalidate your tender. A director or other senior representative of the company or organisation must sign this form.
• Any contract which may result from this Invitation to Tender will be based upon the attached draft contract (Document 3) into which will be inserted the prices and timetable and key milestones contained in the response to this Tender, subject to any changes which may be agreed following post-tender clarification.
• If this work is identified by the Skills for Care Project Manager as involving contact or working with vulnerable adults and/or children;
• A declaration must be provided that lists ALL persons that will have direct contact with Vulnerable Adults and Children who will be working on the project. All persons who are listed must sign the form. Skills for Care will provide the necessary paperwork to complete.
• An up to date original or certified copy of the Enhanced CRB Disclosure for each person working directly in contact with Vulnerable Adults and/or Children on the project must be provided for all persons listed on the declaration.
• Any information and/or documents submitted in response to this tender must relate to the applicant only. The applicant is the organisation, which it is proposed will enter into a formal contract with Skills for Care if awarded the contract, or in the case of a consortium not yet formed each member of the consortium.
• Any alterations to the Invitation to Tender and Specification documents will automatically disqualify your tender.
• Applicants to complete from section 2 onwards.

Failure to complete the Invitation to Tender and Specification in full or to provide any of the documents requested may result in your tender being rejected.

If you have any questions about completing the Invitation to tender and Specification please contact Sue Johnson / Victoria Collier [Project manager] at:-

informatics @skillsforcare.org.uk

For your convenience this invitation to tender and specification is supplied electronically by email. However the completed invitation to tender and specification, and supporting documentation must be returned in hard copy.

If there are any significant changes to the information that you have supplied in this invitation to tender and specification after it has been submitted you must let Skills for Care know in writing as soon as possible and before the closing date for submission of tenders. You should also note that financial evaluations will be made based on the information and records submitted to Skills for Care.

Four complete sets of invitation to tender and specification documentation (only one copy of accounts is required which should be a separate document) should be submitted to the Contact Details above, using the enclosed reply label marked ‘tender documents enclosed’. There should be no identification of the company submitting the tender on the outside of the packages.

Invitation to Tender and Specification must be submitted by 2pm
on the Monday28th September 2015. Late Tenders will NOT be considered.

The Tender can be accepted electronically by the deadline but will only be valid if the required number of hard copiesare also received on the deadline or within two working days of the deadline. If the hardcopy varies in any way from the electronic copy then the tender will be null and void and will not be considered.

APPENDIX 1

TENDER SUBMISSION

By signing this form:

• I/we declare that our tender for the above contract has been prepared in accordance with the Instructions to Tender, Specification and Conditions of Contract by Skills for Care.
• I/we declare we have not communicated to any other party the amount or approximate amount of the tender price and this is a bona-fide bid.
• I/we declare that we have not tried to obtain or sought to obtain confidential information from an employee or an ex-employee of Skills for Care.
• Skills for Care requires contractors to be in good standing with their relevant regulatory authority and we take signature of this Invitation to tender an assertion that this is so.
• I/we agree that any contract which may result from this Invitation to Tender will be based upon the attached draft contract (Appendix 3) into which will be inserted the prices and timetable and key milestones contained in the response to this Tender, subject to any changes which may be agreed following post-tender clarification.

The tender is for the sum of £

• Plus (20%)Value Added Tax of £ VAT No (If Applicable)

The tender price is valid until (date)

Invitation to Tender & Specification

1INTRODUCTION