10/14/16 Updates for Webadvisor Faculty Menu Federal Absence Reporting Attendance Criteria

10/14/16 Updates for WebAdvisor  Faculty MenuFederal Absence Reporting Attendance Criteria

What constitutes "attendance"?

Attendance Criteria for 4-Week and 10-Week Absence Reporting
Modality / Attendance Criteria / How to Report
Traditional courses / Attended class at least once a week. / Put “x” in box for each week student did not attend.
OE/OE courses /
Attended the mandatory orientation or have done one-on-one orientation with instructor AND submitted at least one academic assignment or assessment during EACH absence reporting period the student is enrolled in the course. / If student did not attend orientation, put an “x” in the box for each week.
If student attended orientation, but did not submit one assignment or take one test, put and “x” in the box for each week.
If the student attended orientation AND submitted at least one assignment or took one test, do not report any absences.
Online courses / Submitted at least one academic assignment or taken at least one academic assessment. / If student has never logged in or completed any assignments or assessments, put an “x” in the box for each week.
If the student has logged in and completed at least one assignment or assessment, report absences for each week that the student did not participate in the course by putting an “x” in the appropriate box.
If the student participated each week, do not report any absences.
Hybrid courses / Attended on-campus class or submitted at least one academic assignment or taken at least one academic assessment. / If the student has never logged in, attended any on-campus class sessions, AND has not completed any assignments or assessments, put an “x” in the box for each week.
If the student has logged in, attended some on-campus class sessions, and has turned in at least one assignment or assessment, report absences for each week that the student did not participate in the course by putting an “x” in the appropriate box.
If the student participated each week, do not report any absences.

If student does not meet the above attendance criteria, click the appropriate box for the week "missed" and place a check indicating non-attendance for that week. If there are no absences to report, place a check in the "No Absences to Report" box at the bottom of the roster.

It is possible for students who were not compliant with Attendance Standards to become compliant after faculty have submitted their reports. Once the 4 and 10 week reporting deadlines have passed, faculty members are unable to make corrections directly within the reporting system. Faculty members should email when:

You need to notify the college of an error on a report that has already been submitted.
You wish to indicate that a student is now considered in compliance in your course as of a certain date.This is not changing what you documented for previous weeks. However, it is acknowledging that the student is now meeting the necessary attendance criteria.

When emailing the Financial Aid Office, please include the student’s name, Schoolcraft College ID #, and the course name, number and section number of your course.

Occasionally, it may be necessary for the Financial Aid office to contact the faculty member to get more information (including attendance data for Michigan Colleges Online students since that is not collected via the SC Federal Absence Reporting). You may be asked to provide things like:

A student’s last date of attendance/participation
The last date on which you received an assignment./assessment from the student.

The student is responsible for notifying the instructor of their financial aid status.