1. Travel Must Be Approved by WVUS in Writing Prior to Booking

Travel

If required to travel, vendor agrees to comply with the following conditions, as outlined below. Vendor shall submit all travel receipts to WVUS on vendor's invoice for services after costs have been incurred. Vendor may initiate travel requests through WVUS Travel Services website portal at http://www.travizon.com/worldvision/. All travel expenses not in accordance with these conditions will not be reimbursed:

1. Travel must be approved by WVUS in writing prior to booking.

2. Vendor must estimate travel in a statement of work, unless WVUS books travel.

3. Vendor shall not bill for travel time including any travel time of persons under vendor’s direction in performance of Work.

4. A complete description of WVUS Travel Policy, which Vendor has agreed to adhere to, is described at: http://www.travizon.com/worldvision/

5. Vendors may have the WVUS Travel Services Department book their travel.

6. Air travel is to be booked at the lowest logical fare. Direct flights are allowed when the difference between direct and non-direct flights does not exceed $400 for domestic flights or $800 for international flights. WVUS does not reimburse the cost of first class air fare.

7. Costs associated with alcoholic beverages are not reimbursed.

8. Meals on approved travel days within the United States will be reimbursed at actual cost up to $50 per day per person plus tax and 15% tip for all locations. Meals on approved travel days outside of the United States will be reimbursed at actual costs up to the State Department per diem rate (http://aoprals.state.gov/content.asp?content_id=184&menu_id=78).

9. Hotels.

a.  For overnight travel within the United States away from the traveler’s home city will be reimbursed at actual cost up to the rates below: (plus taxes and fees).

·  up to $140 - standard hotel rate

·  up to $200 - hotels in high cost areas

·  up to $240 - Chicago, New York, Washington, D.C.

b.  Note that WVUS has negotiated special rates for hotels around WVUS facilities in Federal Way, WA; Monrovia, CA; Chicago; New York; and Washington, D.C. Vendor should check with WVUS before booking any travel to these cities.

c.  For travel to other domestic locations, see http://www.gsa.gov/portal/category/21287 (current year) for federal rates.

d.  Hotels for overnight travel outside of the United States away from the traveler’s home city will be reimbursed at actual costs up to the State Department per diem rates (http://aoprals.state.gov/content.asp?content_id=184&menu_id=78), plus taxes and fees.

e.  These rates are maximums that WVUS will reimburse, not per diem rates that WVUS will pay automatically.

10. Rental cars up to intermediate class will be reimbursed, with the lowest logical rate being selected between providers.

11. Vendor may contact the WVUS Travel Services Department (http://www.travizon.com/worldvision/) for additional travel information, including Visas and international travel requirements.

World Vision Standard Provisions for Travel

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