York St John Students Union Club and Society Risk Assessment Form
York St John Students’ Union – Club and Society Risk Assessment Form
Department / Club / Society: / SSAGOEvent / Activity: / Meetings / Location of Event / Activity: / Classroom on campus
Date of Activity: / (weekly) / Date of Risk Assessment: / 11/09/15
Risk Assessment Completed By: / Jess Buxton / Position in Club / Society: / Health and Safety Officer
What are the Hazards? / Who Might be Harmed? / Evaluation of Risks (w/o EC) / Existing Controls (EC) / Re-Evaluation of Risks (with EC)
Severity / Likelihood / Risk(SxL) / Severity / Likelihood / Risk(SxL)
Injury-slips/trips/falls whilst on campus. / All members of the committee/society/visitors/ members of the public. / 2 / 2 / 4 / -All Bags/Equipment/trailing leads etc kept out of the way or taped securely.
-Spillages dealt with promptly.
-Clear walkways available during activities.
-First aiders present for any minor ailments (Rhianna Smith/Jess Buxton) / 2 / 1 / 2
Fire on campus. / All members of the committee/society/visitors/ members of the public. / 3 / 2 / 6 / -Activities/meetings held in YSJ building with automatic fire detection/breakglass points and signed evacuation routes.
-All members to be aware of how to raise the alarm, safe evacuation routes and location of assembly point on Front lawns
-All members to make sure that no Fire Escape routes are blocked during or after meetings/activities.
-All members know not to use/bring in any items which could trigger the fire alarm -eg naked flames/smoking/ smoke machines/ steam in classrooms etc. / 3 / 1 / 3
Wet Floors / All members of the committee/society/visitors/ members of the public. / 2 / 2 / 4 / -Ensure that all members/participants in the meetings are aware of any identifies wet floor signs.
-Report a situation where a wet floor sign may be needed.
-Correct footwear around the area. / 2 / 1 / 2
Spillages on campus. / All members of the committee/society/visitors/ members of the public. / 2 / 2 / 4 / -Cleaned up as found around the university campus.
-Food/Drink are only consumed in designated areas of the campus.
-Wet floor signs can be used if spillage is caused by a participant of the society or will alert to a previous spillage.
-Ensure that all members leave the classroom as it is found after each society meeting. / 1 / 1 / 1
Medical Conditions. / All members of the committee/society/visitors/ members of the public. / 3 / 2 / 6 / -Have the information of the committee/society members about any medical conditions.
-Ask for disclosure from new members about any medical conditions (i.e. asthma) which may be useful to be aware of and record these.
-Check that any specific equipment (i.e. inhaler) is present on the person/s with the medical condition at their discretion. / 3 / 1 / 3
Electrical Items / All members of the committee/society/visitors/ members of the public. / 3 / 2 / 6 / -Use SU or YSJ owned inspected and PAT tested electrical items wherever possible
-Any electrical items brought in should be inspected and PAT tested
-Usual care to be taken in spotting damaged plugs/leads/casings etc and to stop using anything felt to be unsafe
-Water and fluids to be kept away from electrical items. / 3 / 1 / 3
Personal Safety / All members of the committee/society/visitors/ members of the public. / 2 / 2 / 4 / -All participants in the meeting will be encouraged to voice any ideas in a low-pressure environment where they feel safe to speak and chat to others/the committee.
-Have a walking bus system in which people walk together where possible to get home safely.
-Set up a system whereby members text/write on Facebook group if they need to travel home alone.
-No leaving drinks unattended if the meeting ventures to the students union. / 2 / 1 / 2
Risk Assessor Name (PRINT):Jess Buxton Risk Assessor Signature: Date:
SU President Name (PRINT):SU President Signature:Date:
SU Authorised Name (PRINT):SU Authorised Signature:Date: