Vumelana Governance Award - Rewarding Excellence in Communal Property Institution Governance

Applications Form

Vumelana Governance Award - Rewarding excellence in Communal Property Institution Governance

Communal Property Associations and Trusts

that operate under the Land Reform Programme

are invited to apply for the

Vumelana Governance Award

2016

The closing date for submitting applicationshas been extended to

12h00 on

25 November 2016.

WHAT IS THE AWARD?
Awards will be made to organisations that best demonstrate good governance practices.
Prize money:

First prize R200 000
Second prize R100 000

Short listed applicants will be independently assessed.
The prize money awarded must be used for the purposes indicated on the application form.
The awards will be made at the sole discretion of the Vumelana Advisory Fund.
Completion of the application form does not commit Vumelana to make any award.
The application form must be completed in English.
WHO CAN APPLY?
Applications will be considered fromorganisations that have benefitted from the Land Reform Programme and areregistered under -

The Communal Property Associations Act No. 28 of 1996, or
The Trust Property Control Act 57 of 1988.

WHY THIS AWARD?
This award is given to encourage good governance practices by Communal Property Institutions. Effective governance of these bodies are vital for the wellbeing of their members and requires:

Ensuring that the CPI is properly constituted with an approved constitution, that properly elected governing structures are in place, and that AGMs are held and well attended.
The members and membership rights and obligations and policies for member management are well defined.
Policies and procedures exist to guide the administration and operation of the CPI.
Financial management systems are managed in accordance to policies and procedures and that management accounts and audited annual financial statements are produced.
Having the capacity to administer the property and other resources under its control through an effectively organised and managed office.

HOW CAN WE APPLY?
Please complete as much of the information on the attached applications form as you can.
If the information is not available leave the space blank.
Vumelana will request copies of supporting documentation such as the constitution, financial statements etc. should your application be shortlisted.
Completed forms should be submitted to Vumelana either via email or fax:
Email to:
Fax to: 086 6048 212
If you have any queries please contact: Lisa Herbst on 011 612 2000.
The closing date for submitting applications is 4 November 2016

VUMELANA GOVERNANCE AWARD 2016

APPLICATION FORM

SECTION A: GENERAL INFORMATION

How did you learn about the Vumelana Governance Award?
City Press
Sunday World
Sunday Times
Informed by the local DRDLR office
Other (please specify)
Organisation information
Name of organisation
Type of organisation / CPA or Trust
When was the organisation registered
Registration number of organisation
Physical address of the organisation’s office
Chairperson details
Full name
Date appointed
Phone number
Fax number
Email address
Details of person completing the application
Full name
Position and date appointed
Phone number
Fax number
Email address
General
Does the land in question fall under the Restitution Programme, Redistribution Programme or Tenure Reform Programme
How many households are beneficiaries of the Trust or the CPA?

SECTION B: CPI GOVERNANCE

Constitution
Does the CPI have an approved constitution? / Yes / No
Date approved
AGM
Has the organisation held an AGM in the last 18 months? / Yes / No
Date of last AGM
Financial Controls
Has the organisation produced financial statements in the last 18 months? / Yes / No
Date of last financial statements

SECTION C: MOTIVATION

Provide a brief motivation of why this CPI should be considered for this Award?
Attach a motivation of not more than 1 page.
The motivation can refer to examples of the CPI’s governance achievements to date.

SECTION D: USE OF PRIZE MONEY

Indicate how the CPI will use the prize money?
Attach an indication of the intended use of the prize money of not more than 1 page.
This should, for example, describe how the organisation will improve governance, organisation, management, accounting, policies, reporting or other matters with the funds if awarded.

SECTION E: FINANCIAL CONTROLS

Include a note on the financialcontrols
Include a note on the financial controls.
Indicate what financial controls are in place to ensure that prize money is effectively controlled.

SECTION F: PREVIOUS WINNERS

If you are a previous winner of the Vumelana Governance Award, indicate how being a recipient of the Award has improved your governance.
Include a note on the improved governance.
Signature: CPI Chairman