University Research Grant Program

University Research Grant Program

UniversityResearchGrant Program

CollegeofEducationGuidelinesand ApplicationMaterials

2014-2015

ContentsPage

ProgramGoals1

RelevantDates1

GrantCategoryOverview2-3

Research Fellowship

External GrantDevelopment

First-YearFacultyMidyear Development

SmallGrant

AdditionalProgramGuidelines4

Evaluation Criteriaand ProfessionalOutcomes 4

COE CRC URGProposal Review Criteria 5-7

New Faculty, Research Fellowship, &
External Grant Development ApplicationForm8 12

Small Grant Application Form 13-14

ProgramGoals

Illinois State Universitydefinesresearch as “a formalprocedure whichcontributesto the expansion of

basicknowledge orappliessuch knowledge to the solutionofproblems in societyorexemplifiescreative expressionin a specificfield ofstudy.The results ofresearch mustbecommunicated to professionals outsidethe Universitythrough a peerreview process in a mannerappropriatetothe discipline” (UniversityResearch GrantProgramUniversity-Wide Guidelines, approved 2005).

TheCollege ofEducationUniversityResearch Grant(URG)Programis designed to:

Encourage and supportresearchinthe College,

Stimulate developmentandsubmissionofexternalgrantproposals,and

Supportdevelopmentoftheresearch agendas ofpre-tenuredfaculty.

RelevantDates

9-2014FY15URGfundsavailable,pendingfundingfromtheUniversity

9-2014CollegeofEducationdistributesURGguidelinesviawebsite.

9/2014 to 4/2015FY 15 Small Grant Award applications accepted

3/23/2015FacultysubmitFY16URGapplicationstoDepartmentChairs/School

4/15/2015DepartmentChairssubmitFY16URGResearchFellowshipgrantapplicationstothe

College

5/11/2015FY16URGResearchFellowshipandExternalGrantDevelopmentrecipientsare announced

9/1/2015FY16URGfundsavailable,pendingfundingfromtheUniversity

10/1/1310/1/14ProfessionalOutcomereportsforFY2012 fundedURGprojectsareduetothe College

10/1/1410/1/15ProfessionalOutcomereportsforFY2013fundedURGprojectsareduetothe College

10/1/1510/1/16ProfessionalOutcomereportsforFY2014fundedURGprojectsareduetothe College

10/3/1610/2/17ProfessionalOutcomereportsforFY2015fundedURGprojectsareduetothe College

10/2/17 & 10/1/18ProfessionalOutcomereportsforFY2016fundedURGprojectsareduetothe College

2014-2015Grants:

Research Fellowship

External GrantDevelopment

  • First-Year Faculty Midyear Grant
  • Faculty URG Small Grant

GrantCategoryOverview

ResearchFellowship

Eligibility

Tenuredandtenure-trackfaculty

Costssupported

Projectexpensesand/orsalary

Maximumawardamount

$5,000perPIupto$10,000; first-yearfacultyareeligibleforan additional$1,000 onyears whenFirst-YearFaculty

Midyearawardsarenotavailable.FundingwillbedeterminedafterthefinalistsareselectedbasedonCollege criteria.Theadditionalfundsshouldnotbeincludedintheproposal.

Accountability

ProfessionalOutcomeFormfor2 consecutiveyearsonOctober1(presentation,publication,otherdissemination)

Limitations

ForeverythreeResearchFellowshipgrantsreceived,facultymustsubmitanexternalgrantthroughRSPtobe

eligibletoapplyforanotherResearchFellowship grant.FacultyreceivingResearchFellowshipgrantsare not eligiblefor anyURGthefollowingyear. Projectsfundedbyanothersourceare noteligiblefor ResearchFellowship grants.Fundsmustbe spentbeforeJune30thforthefiscalyearawarded.

DueDate–DuetoDepartment/Schoolontheiradvertiseddate.CheckwithDepartment.Dueto CRCApril15th(or closestweekdayafterif April 15isonaweekend).

ExternalGrantDevelopment

Eligibility

Tenuredandtenure-trackfaculty

Costssupported

Projectexpensesand/orsalaryfora grantapplicationover$150,000

Maximumawardamount

$5,000perPIupto$10,000;first-yearfacultyareeligibleforan additional$1,000onyears whenFirst-YearFaculty

Midyearawardsare notavailable

Accountability

ProfessionalOutcomeFormfor2 consecutiveyearsonOctober1(grantsubmission,resubmission,oraward)

Limitations

FacultyreceivinganExternalGrantDevelopmentgrant mustsubmitanapplicationforan external,competitive

grantthroughtheOfficeofResearchandSponsoredProgramstobeeligibletoapplyforanyotherURG.Faculty receivingExternalGrantDevelopmentgrantsare noteligibleforanyURGthefollowingyear.Projectsfundedby anothersourceare noteligibleforExternalGrantDevelopmentgrants.Fundsmustbe spentbeforeJune30thforthe fiscalyearawarded. The funding is limited to grants that have not been developed yet.

DueDate- DuetoDepartment/Schoolontheiradvertiseddate.CheckwithDepartment.Dueto CRC April15th(or closestweekdayafterif April 15isonaweekend.

SmallGrant–

Eligibility

Tenuredandtenure-trackfaculty

CostssupportedProject expensesMaximumawardamount

$500

Accountability

ProfessionalOutcomeForm

Limitations

Smallgrantswill notbeawardedtoprojectsfundedbyanotherURGor grant.Fundsmustbe spentbeforeJune30th

intheyearawarded.

DueDate- Smallgrantsubmissionsareacceptedfallandspringsemesters uptoApril5th, pendingavailablefunds.

First-YearFacultyMidyearResearchFellowship

Eligibility

First-yeartenure-trackfaculty

Costssupported

Projectexpensesand/orsalary

Maximumawardamount

$2,000

Accountability

ProfessionalOutcomeFormfor2 consecutiveyearsonOctober1 (presentation,publication,otherdissemination)

Limitations

First-yearfacultyareallowedtoapplyforthisgrantatanytimeduringtheyearuptoApril5th,pendingavailable funds.Fundsmustbe spentbeforeJune30thintheyearawarded.

DueDate- First-YeargrantsubmissionsareacceptedfallandspringsemestersuptoApril5th,pendingavailable funds.

AdditionalProgramGuidelinesandInformation

FacultymembersmaysubmitonlyoneSmallGrantand/oroneResearchFellowship/ExternalGrant Developmentproposalperyear.

TheResearchFellowshipandExternalGrantDevelopmentgrantswillbeevaluatedattheCollegelevel usingssystemofblindreview.WritePI name(s)onthecoverpageonly.Removecitationsorreferencesto one’sown workintheliteraturereview.

New(pre-tenured)facultyproposalswillbeevaluatedalong withsenior(tenured)facultyproposals;

however,theCollegeResearchCommitteehascreatedtwoseparatepoolsofmoney.When more applications are submitted than can be funded, newfacultywho submitproposalsareeligiblefor upto 75%oftheURGfundssetasideforthe ResearchFellowshipand ExternalGrantDevelopmentgrants.Seniorfacultyproposalsareeligiblefor up to25%ofthefunds.The proportionsmaybealteredbasedontheactualnumberoffacultywhosubmitproposalsineachcategory. Jointproposalssubmittedbytenuredandpre-tenuredfacultywillbeconsideredinthepre-tenuredfacultypooloffunds.

Noprojectthatisalreadyfundedbyothersourcesiseligiblefor submission.

Facultymemberswhoreceivea ResearchFellowshiporExternalGrantDevelopmentgrant are noteligible foranyURGawardthefollowingyear.

FacultymayrequestURGdollarsfortraveltocollectandanalyzedata,butnotfordisseminationof findings.

Applicantsmustprovidedetailsinthebudgetjustificationforalloperationandsalaryexpenses.

TheCollegeResearchCommitteemayrecommendbudgetadjustments.

URGrecipientsnotremainingattheUniversitythroughtheacademicyearofthe Research

Fellowship/ExternalGrantDevelopmentgrant mustresignthe grantandreturnallmoniestotheOfficeof theDean,CollegeofEducation.

NoURGmoneycanbe spentonincentives,stipends,orfoodforparticipants.Incentivesareconsidered gifts,whichare notallowablewithURGmoney.

Failuretoreporttheprofessionaloutcomesbytheduedates willresultinallinvestigatorsinvolvedinthe

URG-fundedprojectbecomingineligibleforfutureURGcompetitionsfora periodoffive years.

FacultyAssociatescannotbefundedthroughUniversityResearchGrantdollars;however,faculty associatesareencouragedtosubmitresearchproposals.TheCRC willreviewproposalsfortheirmerit

usingCollegeofEducationcriteriaand forwardthereviewtotheSuperintendentoftheLaboratory

Schools,whowilldetermineactionbasedonavailablefunding.

EvaluationCriteria

ItisexpectedthatUniversityResearchGrantproposalsareevaluatedandreceiveaninitialformativereviewatthe departmentor schoollevelpriorto submissiontotheCollege.Department/Schoolcommitteeswillevaluateeach URGproposalusingthe Collegecriteriaandprovidefeedbacktoapplicantsbeforetheysubmittheirproposalstothe CollegeResearchCommittee.

TheDepartment/SchoolwillforwardallsubmissionswiththePIandChair/DirectorsignaturestotheCollegeby April15 (or nearestweekdayafterApril15ifit fallsonaweekend).TheCollegeResearchCommitteewillevaluate eachURGproposalusinga blind-reviewprocesstomakethefinaldecisionregardingtheURGawards.Seethe attachedCOEURGProposalReviewGuidelines.

ReviewCriteriaforResearchFellowshipandExternalGrantDevelopmentProposals

TheCollegeResearchCommitteewillevaluatethe ResearchFellowship,andExternalGrantDevelopment proposals.Noprojectthatisalreadyfundedbyothersourcesiseligiblefor submission.TheCollegeResearch Committeeusesthefollowingcriteria:

a.(ExternalGrantDevelopmentonly)RFPoverview:AdequatelydescribesRFP,fundingagency,amount requested,anddeadlinefor submission(linkorattachcurrentorpastRFPinstructions,if futureRFPnot available yet).Grantsmustbeover$150,000

b.Clarityofpurpose:Whatareyourresearchquestionsand/orwhatisthe studyabout?

c.Clarityofframework:Theoretical,conceptual/practicalrationale

d.Accurateandrelevantreviewoftheliterature:Howdoesyourprojectconnecttoresearchortheoryinyour field?

e.Descriptionandrationalefor methodology,techniques,ormodesofinquiry:Describethe kindofproject, participants,researchdesign,setting,procedures,etc.

f.Descriptionandrationalefordatasources,evidence,objects,ormaterials:Identifywhatinterviews,surveys,standardizedassessments,criterionreferencedassessments,databases,images,documents,etc.are used.

g.Clarityofapproachtodataanalysis

h.Explicitlinkbetweenprojectgoalsandbudget

i.Realisticoutcomeandadequatedisseminationplanandtimeline

j.InclusionofproposedYear1andYear2 outcomes

ProfessionalOutcomes

Allapplicantsmustsubmittheirrealisticanticipatedprofessionaloutcomesforyears1 and 2.Results mayinclude (butare notlimitedto)presentations,publications,manuscriptsubmissions,externalgrantproposalsubmissions, grantresubmissions,orotherrecognizedscholarlyoutcomes.Theanticipatedprofessionaloutcomesmustbe realisticyetconsistentwiththe highestacademicstandardsfor scholarlyproductivity.Inprojectingoutcomes, applicantsshouldincluderesultslikelytooccurwithintwoyearsfromthedateoftheaward.

Theactual outcomesoftheURG-fundedactivitiesareindicatedonprofessionaloutcomeformssubmittedinthetwo financialyears followingtheaward.TheoutcomeformsaredueonOctober1for the2 yearsfollowingtheaward.It identifiesallscholarlyresultsofworkfundedbythe grant.

OutcomesintheExternalGrantDevelopmentcategorymustincludea submissionofanexternalgrantforyear1.If the grantis funded,theoutcomeforyear2willsummarizetheprogressofthe grant.Ifthe grantisnotfunded,the outcomeforyear2willindicatehowthegrant wasrevisedandresubmittedtothe sameagencyorsubmitted elsewhere.

Failuretosubmittheactualprofessionaloutcomesreportbytheduedate willresultinallinvestigatorsinvolvedin theURG-fundedprojecttobeineligibleforfurtherURGcompetitionsfora periodoffive years.

CollegeofEducationURG New Faculty, Fellowship, and Grant Development
Proposal ReviewCriteria*

ApplicantName(s):_

Rating / 1 / 2 / 3 / 4
Clarityofpurpose
Forexample,whatareyour researchquestionsand/or whatisthe studyabout? / Doesnotclearlyexplainor speak towhatthestudyisabout, what theresearchquestionisand how theresearchquestionistiedto
theproject’spurpose,or howit willaffecttheintended population / Partiallyexplainsand speakstowhatthestudyis about, whattheresearch questionisandhowthe researchquestionistiedto theproject’spurpose,and howitwillaffectthe intendedpopulation / Adequatelyexplainsand speakstowhatthestudyis about, whattheresearch questionisandhowthe researchquestionistiedtothe project’spurpose,andhowit willaffecttheintended population / Clearlyandpersuasively explainsandspeakstowhat the studyisabout, whatthe researchquestionisandhow
theresearchquestionistiedto theproject’spurpose,andhow itwillaffecttheintended population
Clarityofframework theoretical/ conceptual/practical rationale1 / Doesnotidentifyorjustifythe theory/theoreticalconcepts, practicalrationalethroughwhich theresearcher’sdata willbe interpreted,ortheresearcher’s theoreticalparadigm/philosophy ofscience(Positivism,post- Positivism,CriticalTheory, Constructivism, Advocacy/Emancipatory, Pragmatist,etc.)andtheeffect thatparadigmchoicehasonhis or hertruthandknowledge
claims1 / Partiallyidentifiesand justifiesthe theory/theoreticalconcepts, practicalrationalethrough whichtheresearcher’sdata willbeinterpreted,orthe researcher’stheoretical paradigm/philosophyof science(Positivism,post- Positivism,CriticalTheory, Constructivism, Advocacy/Emancipatory,or Pragmatist,etc.)andthe effectthatparadigmchoice hason hisor hertruthand knowledgeclaims1 / Adequatelyidentifiesand justifiesthetheory/theoretical concepts,practicalrationale throughwhichtheresearcher’s data willbeinterpreted,orthe researcher’stheoretical paradigm/philosophyof
science(Positivism,post- Positivism,CriticalTheory, Constructivism, Advocacy/Emancipatory,or Pragmatist,etc.)andtheeffect thatparadigmchoicehason
hisor hertruthandknowledge
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claims / Persuasivelyidentifiesand justifiesthetheory/theoretical concepts,practicalrationale throughwhichtheresearcher’s data willbeinterpreted,orthe researcher’stheoretical paradigm/philosophyof
science(Positivism,post- Positivism,CriticalTheory, Constructivism, Advocacy/Emancipatory,or Pragmatist,etc.)andtheeffect thatparadigmchoicehason
hisor hertruthandknowledge claims1

1Werecommendthissiteashelpfultoarticulatingone’stheoreticalapproachtoresearch:

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Accurateandrelevant reviewofliterature
Forexample,howdoes yourprojectconnectto researchortheoryinyour field? / Doesnotidentifyorjustifythe gapintheexistingliteraturethe researcher’sstudyintendstofill anddoesnotutilizecurrent, relevant,or seminalresearch and/ortheorytoconstructhis or herreviewoftheliterature / Partiallyidentifiesand justifiesthe gapinthe existingliteraturethe researcher’sstudyintendsto fillandpartiallyutilizes current,relevant,or seminal researchand/ortheoryto constructhisor herreview
oftheliterature / Adequatelyidentifiesand justifiesthe gapintheexisting literaturetheresearcher’s
studyintendstofilland adequatelyutilizescurrent, relevant,or seminalresearch and/ortheorytoconstructhis or herreviewoftheliterature / Persuasivelyidentifiesand justifiesthe gapintheexisting literaturetheresearcher’s
studyintendstofillandfully utilizescurrent,relevant,
and/orseminalresearchand/or theorytoconstructhisor her reviewoftheliterature
Descriptionandrationale formethodology, techniques,ormodesof inquiry
Forexample,kindof project,participants, researchdesign,setting, procedures,etc. / Doesnotexplainorjustifythe intendedmethodology, technique/sormode/sofinquiry / Partiallyexplainsand justifiestheintended methodology,technique/sor mode/sofinquiry / Adequatelyexplainsand justifiestheintended methodology,technique/sor mode/sofinquiry / Persuasivelyexplainsand justifiestheintended methodology,technique/sor mode/sofinquiry
Descriptionandrationale fordatasources,evidence, objects,ormaterials
Forexample,interviews, survey,standardized assessments,criterion referenceassessments, databases,images, documents,etc. / Doesnotexplainorjustify sourcesofevidenceappropriate totheproposedproject / Partiallyexplainsand justifiessourcesofevidence appropriatetotheproposed project / Adequatelyexplainsand justifiessourcesofevidence appropriatetotheproposed project / Persuasivelyexplainsand justifiessourcesofevidence appropriatetotheproposed project
Clarityofapproachtodata analysis / Doesnotclearlyexplainor
justifyanalytictechniquesand/or theoryusedtoanalyzedataor projectmaterialsandtheresults suchtechniquesareexpectedto yield / Partiallyexplainsand justifiesanalytictechniques and/ortheoryusedto analyzedataor project materialsandtheresults suchtechniquesare expectedtoyield / Adequatelyexplainsand justifiesanalytictechniques and/ortheoryusedtoanalyze dataor projectmaterialsand theresultssuchtechniquesare expectedtoyield / Clearlyandpersuasively explainsandjustifiesanalytic techniquesand/ortheoryused toanalyzedataorproject materialsandtheresultssuch techniquesareexpectedto yield

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Explicitlinkbetween projectgoalsandbudget / Doesnotcommunicateexplicit linksbetweenthe project’sgoals, activities,andproposedbudget expenditures / Partiallycommunicates explicitlinksbetweenthe project’sgoals,activities, andproposedbudget expenditures / Adequatelycommunicates explicitlinksbetweenthe project’sgoals,activities,and proposedbudgetexpenditures / Clearlyandpersuasively communicatesexplicitlinks betweentheproject’sgoals, activities,andproposed budgetexpenditures
Realisticoutcomeand adequatedissemination planandtimeline / Projectoutcomesand disseminationplanare unjustifiedandinconsistentwith theproposedtimeline / Projectoutcomesand disseminationplanare partiallyjustifiedand consistentwiththeproposed timeline / Projectoutcomesand disseminationplanare adequatelyjustifiedand consistentwiththeproposed timeline / Projectoutcomesand disseminationplanare persuasivelyjustifiedand consistentwiththeproposed timeline
RequiredYear1 project outcomesandproposed Year2 outcomes / Year1 projectoutcomesand/or proposedYear2outcomesnot articulated / Year1 projectoutcomes and/orproposedYear2 outcomespartially articulated / Year1 projectoutcomesand proposedYear2outcomes adequatelyarticulated / Year1 projectoutcomesand proposedYear2project outcomesclearlyarticulated
TOTALPOINTS

*Ifyourresearchisof scholarlysignificanceto yourfieldit isautomaticallyrelevant/significanttotheCollegeofEducation. Feedbackforapplicant(s):

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COVER PAGE

College of Education

University Research Grant Program

Application for (select one):

Research Fellowship Grant ______External Grant Development Grant______

First-Year Faculty Midyear Grant _____

PI: / Dept/School
Tenure Status:
(pre-tenured/tenured) / First-Year Faculty? Y/N
Co-PI: / Dept/School
Tenure Status:
(pre-tenured/tenured) / First-Year Faculty? Y/N
Project Title:
Date project will begin: / Date project will be completed:

Does this proposal request salary be paid to the researcher(s)?Yes ___No ___

If yes, state the month or dates within the fiscal year between Sept. 1 & June 30 for payments:

Requested dates of salary payments:

Dates cannot be changed without approval of the Associate Dean of Research.

Total Amount Requested: / $
Project Abstract (150 words)

Signatures

Principal Investigator: / Date
By signing, I affirm that this project is not funded by another source. I will submit professional outcome forms by October 1 for two years. I understand that failure to submit the actual professional outcomes report by the due date will make me ineligible for future URG competitions for a period of five years.
Department Chair
School Director / Date
Co-Principal Investigator / Date
By signing, I affirm that this project is not funded by another source. I will submit professional outcome forms by October 1 for two years. I understand that failure to submit the actual professional outcomes report by the due date will make me ineligible for future URG competitions for a period of five years.
Department Chair
School Director / Date

Project Narrative (5 page maximum)

Use the following criteria to write the Project Narrative:

  1. (External Grant Development only) RFP overview: Adequately describes RFP, funding agency, amount requested, and deadline for submission (link or attach current or past RFP instructions, if future RFP not available yet). Grants must be over $150,000.
  2. Clarity of purpose: What are your research questions and/or what is the study about?
  3. Clarity of framework: Theoretical, conceptual/practical rationale
  4. Accurate and relevant review of the literature: How does your project connect to research or theory in your field?
  5. Description and rationale for methodology, techniques, or modes of inquiry: Describe the kind of project, participants, research design, setting, procedures, etc.
  6. Description and rationale for data sources, evidence, objects, or materials: Identify what interviews, surveys, standardized assessments, criterion referenced assessments, databases, images, documents, etc. are used.
  7. Clarity of approach to data analysis
  8. Explicit link between project goals and budget
  9. Realistic outcome and adequate dissemination plan and timeline
  10. Inclusion of proposed Year 1 and Year 2 outcomes

See the CRC proposal review criteria for more information.

Project title:
*External Grant Development information
(RFP overview)
Purpose
Framework
Literature review* (Use “author” when referring to your own work)
Methodology, techniques, or modes of inquiry
Data sources
Data analysis o
Link between goals and budget (narrative and budget items) / Categories to consider as you outline the budget and narrative:
Personnel Costs
  • PI salaries and dates
  • Civil service hours and rate of pay
  • Graduate assistant time and monthly stipend
  • Student help hours and rate of pay
  • Faculty Salary
Operations Costs
  • Contractual. Describe services, time and cost (e.g. transcriptionist, editor)
  • Travel for data collection. Describe destination, purpose, and dates of travel
  • Commodities. Describe materials needed and costs.
  • Printing: Describe amount needed and costs.
  • Postage. Describe needs and costs
  • Equipment. Describe needs and costs
  • Computer services. Describe needs and costs
  • Telephone. Describe usage and costs.
TOTAL / $
Realistic outcome and dissemination plan
Year 1 proposed outcome
Year 2 proposed outcome

References (1 page maximum and use “author” when referring to your own work)

College of Education

University Research Grant Program

Small Grant Application

PI: / Dept/School
Email and campus phone:
Project Title:
Project Abstract (150 words max)
Project Description
Budget and justification / Categories to consider as you outline the budget and narrative:
Personnel Costs
  • Civil service hours and rate of pay
  • Graduate assistant time and monthly stipend
  • Student help hours and rate of pay
Operations Costs
  • Contractual. Describe services, time and cost (e.g. transcriptionist, editor)
  • Travel for data collection. Describe destination, purpose, and dates of travel
  • Commodities. Describe materials needed and costs.
  • Printing: Describe amount needed and costs.
  • Postage. Describe needs and costs
  • Equipment. Describe needs and costs
  • Computer services. Describe needs and costs
  • Telephone. Describe usage and costs.
TOTAL (up to $500) / $
Year 1 proposed outcome
Year 2 proposed outcome

Signatures

Principal Investigator: / Date
By signing, I affirm that this project is not funded by another source. I will submit professional outcome forms by October 1 for two years. I understand that failure to submit the actual professional outcomes report by the due date will make me ineligible for future URG competitions for a period of five years.
Department Chair
School Director / Date

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