Univeristy of Wisconsin Madison Accounting Services

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DELEGATION OF COLLECTION FUNCTIONS TO:

______

(Hereafter known as College)

By

Univeristy of Wisconsin Madison Accounting Services

Effective ______

Delegation Authority

The Department of Administration (DOA) delegates authority to the University of Wisconsin System (UWS) and UWS delegates that authority to UW Madison Accounting Services by written agreement. In accordance with this agreement, Accounting Services delegates to College the authority and responsibility to submit accounts to a collection agency for collection purposes. DOA has awarded the State of Wisconsin SDC (State Debt Collection), AMO Recoveries, Inc. and National Credit Management.

This agreement is in effect until superseded by a subsequent agreement signed by both parties or until terminated in writing by College or Accounting Services. The agreement will be routinely reviewed and re-signed by both parites every three years to insure continuity and accuracy of the responsibilities for the respective parties.

Responsibilities

1. College agrees to process uncollectible accounts receivable transactions under this agreement with State laws and regulations and with DOA, UWS, and UW Madison accounting policies. This includes the Wisconsin Statutes and Administrative Code, Financial Policy and Procedures, and internal policies and procedures of Accounting Services.

1. College will submit the necessary information to the collection agency

• Name and address of debtor of responsible party
• Copy of the original agreement invoice or similar document
• Copies of the routine billing documents including any correspondence returned as not deliverable
• Copies of othe correspondence, notes of phone calls or personal contact
• The current balance due on the account

1. College will notify Accounting Services in writing the name(s) and signature(s) of the person(s) authorized to sign transactions conducted under this agreement on behalf of College and will revise this notification as needed.

1. Accounting Services will issue procedures and conduct training when necessary for College personnel. Accounting will provide policy and procedure updates from UWS in a timely manner.

1. College will maintain a list of all accounts submitted for write-off. College will deposit the funds and process the payment for services in a timely manner when a payment is received from thecollection agency.

1. Accounting Services will provide assistance for College for cases requiring special attention for unique or unusual circumstances.

Accounting Services

______

Dan Langer

Controller, Accounting Services

Date______

College

______

Name

Admin Policy Advisor

Date______

Name

Director, College

Date ______