24th World Scout Jamboree /
International Contingent Opportunities
UK Scout HQ volunteer roles
24th World Scout Jamboree - North America 2019
UK Contingent - Communications Team
Applicant Information Pack
This application pack is designed to provide information about communication team roles. Further information about the Jamboree itself can be found online at
Introduction
This document should be read in conjunction with the Applicant Information Pack for Contingent Support Team members. That document provides background information to the 24th World Scout Jamboree and the UK Contingent, including the role of the communications team within the UK Contingent Structure and sets out the application process. .
UK Contingent Communications Team
The UK Contingent communications team is a part of the Contingent Support Team (CST) and is responsible for delivering accurate, timely, inspiring and relevant information about the Jamboree to UK Contingent members, Scouting and Guiding in the UK and a wide range of external audiences.
Individual members of the UK Contingent communications team will be responsible for leading and delivering specific aspects of the UK Contingent communications programme, with support from the UKHQ communications teams and other Contingent Members.
Given the specialist skills required for some of the roles, it is not considered necessary for all members of the communications team to be part of the wider CST, or will the individuals be required to attend the Jamboree.
This document provides further information and sets out the application process for the recruitment of these additional communication team roles. By applying for these additional roles, you are not excluded from also applying for the general other CST work areas.
The communications team is set out into three sub teams which include both CST and non-CST roles.
●Digital Communications:
oSocial Media (CST role): The UK Contingent wants to provide exciting and relevant information to all members of the Contingent through its social media platforms. The role will be responsible for planning, delivering content and managing UK Contingent communications across UK Contingent social media platforms to ensure we will deliver 21st century communications.
oWebsiteEditor (not a CST role): The vision for the UK Contingent website (ukcontingent.co.uk) is that it should be one of the primary tools for keeping all members of the UK Contingent up to date and can be a source of all relevant information for their role and to answer possible queries. The role will be responsible for managing, developing and improving the existing website including responsibility for managing and updating the content on the website.
●Design and Editing Team
oGraphic Designer (not a CST role): The role will be responsible for managing the UK Contingent visual identity to deliver fantastic on brand communications, promotional materials and equipment.
oCopywriter / Editor (not a CST role): The role will be responsible for providing the “voice” of the UK Contingent and that all formal communications are in the Contingent’s tone and meets our brand values. They will be responsible for the final proofreading and editing of all UK Contingent communications, so an eye for detail is essential.
●Listening Team
oEngagement (CST role): Part of the UK Contingent’s Vision is to provide “unique international adventure shaped by young people”. To ensure that the vision is shaped by young people, this role will be responsible for ensuring engagement communications with young people and adults alike in the Contingent. Part of the role may be to support the organisation of events and forums for young people of the Contingent. A creative approach to problems and experience of how best to communicate with young people are considered essential skills for the role. The role will be jointly supported by the CMT for Communications and Youth Engagement.
oCommunications Support (CST role): To develop and support a network of Assistant Unit Leaders with specific responsibility for communications (“Communications Champions”), planning and delivering specialist training and as well as sharing best practice and ensuring a link between Units and existing local communication structures to ensure “on-brand” local PR coverage and providing information to local Scouting. The role will work closely with UKHQ Teams and be responsible for maintaining links across the UK Contingent Team and development of training of communications skills for young people.
It is likely that a number of stand alone projects will be undertaken by the communications team, including the delivery of the Join-in-Jamboree project. Expressions of interest to be part of delivery of such projects should be included on your application form including any relevant communication skills or experience.
Notes about Non CST Roles
Applicants for the non CST roles will not have to attend the World Scout Jamboree as part of their role, nor will they be asked to provide broader support to members of the contingent (Units or members of the International Support Team (IST).
As these roles will not be attending the Jamboree, they will not have to pay the Jamboree fee, as discussed with “Practical Points” Applicant Information Pack for Contingent Support Team members. As mentioned, if you would like to attend the event as a member of IST you will need to apply and go through IST selection at a later date as this is a separate role.
Whilst attendance may be required at some contingent events (e.g. Unit Leader Weekends), it is unlikely that attendance would be required a Contingent Support Team events. Attendance may be required at Communication Team meetings.
The roles are an appointment to the UK Contingent and expenses incurred in undertaking the role will be reimbursed as agreed by the Contingent Leader and staff member responsible for the event budget.
The roles will be recruited in a process parallel to the CST application process, but attendance will not be required at the CST Selection Event scheduled to take place on 11th-12th March. Application forms should be returned by 3rd February 2017, though early applications are encouraged. Following shortlisting, applicants will be invited for interviews (via Skype) commencing during week beginning 6th February 2017, with appointments confirmed by early March 2017 (at the latest).
The remainder of this document sets out the role description and person specification for the non CST roles. A key element of the roles are an ability to meet tight deadlines and a flexible approach to respond quickly to requests. As such, job sharing and multiple appointments to each role will be considered.
The role descriptions set out below are indicative, and the team is likely to be shaped by those appointed to roles and their skill set and potential applicants are therefore encouraged to apply, even if they are not sure they have all the skills and experience specified.
Application Process
To apply you will need to complete the application form and Equal Opportunities Form and send it to . Alternative application methods may be appropriate, and will be accepted so long as they show how the applicant meets the skills, knowledge and experience e.g. portfolio of work etc.
Applications close at 12 noon on Friday 3rd February, with candidates contacted from week beginning the 6th February onwards.
All roles are subject to the receipt of a positive local endorsement.
If you have any questions or would like to talk to someone about any of these roles in more detail then please send your contact details to to arrange a discussion about the role with the CMT for Communications.
Website Editor - Role Description
The website editor will be responsible for managing, developing and improving the existing UK Contingent website including responsibility for managing and updating the content on the website.
Functional relationships
Internal
●CMT member for Communications and wider communications team
●Other Contingent Members
●UK Contingent Leader and Deputies
●Events Team Staff
●UKHQ Communication Staff
●Other UKHQ and Association volunteers and staff (as required)
●Roverway and Moot Communications Team
External
●Service and good providers as required
●Girlguiding
Key Tasks
●To identify content to be added to website from wider UK Contingent communications;
●To edit and uploaded content in a timely manner;
●Where required to draft website content for approval by the Contingent / Editor Copywriter;
●To develop, manage and update a UK Contingent ‘knowledge database for the website;
●To develop the website as a mechanism to share good practice across the wider UK Contingent;
●To ensure that the website reflects the UK Contingent’s social media channels;
●To ensure the website is search engine optimised;
●To report on website traffic statistics;
●Any other tasks relating to the work of the UK Contingent communications team.
Person Specification
Skills and Experience:
●Communicate effectively in writing E
●Build effective relationships with new people E
●Work well as part of a team E
●Work on your own, or at a distance from others, to complete tasks E
●Create solutions and resolve challenging situations E
●Communicate effectively using technologyE
●Write content in a clear, concise and engaging wayE
●Edit content to make it engaging for online audiencesE
●Identify key points from detailed informationE
Knowledge -The knowledge of:
●Managing website content using WordPressE
●Writing for digitalE
●Linking social media and website contentE
●Digital TrendsD
●Monitoring website trafficD
●Search engine optimisationD
Personal Qualities and Circumstances
●See ‘opportunities to help’ rather than ‘problems’E
●Be committed to see allocated tasks throughE
●Able to work under pressure in a demanding environmentE
●Have sufficient time for this role (as indicted above)E
●Be willing to go the “extra mile”E
●Be willing to support and develop others and share experienceD
●Can respond quickly to requestsE
Graphic Designer - Role Description
The graphic designer will be responsible (in partnership with HQ staff) for managing UK Contingent visual identity to deliver fantastic on brand communications, promotional materials and equipment.
Functional relationships
Internal
●CMT member for Communications and wider communications team
●Other Contingent Members
●UK Contingent Leader and Deputies
●Events Team Staff
●UKHQ Communication Staff
●Other UKHQ and Association volunteers and staff (as required)
●Roverway and Moot Communications Team
●Jamboree Unit Leaders
●Jamboree Unit Members
●IST Members
External
●Service and good providers as required including Scout Shops
●Girlguiding
Key Tasks
●To design communications and other materials in accordance with the UK Contingent visual identity and brand guidelines ;
●To provide support to Units in development of Unit Logos that enhance the contingent identity;
●To work with suppliers to ensure the visual identity is reflected on equipment and other items.
●Any other tasks relating to the work of the UK Contingent communications team.
Person Specification
Skills and Experience:
●Designing communications and other materials in appropriate softwareE
●Able to design in accordance with brand guidelinesE
●Work well as part of a team E
●Work on your own, or at a distance from others, to complete tasks E
●Create solutions and resolve challenging situations E
●Communicate effectively in writing and using technologyE
●An eye for detailE
●Developing brands and visual identitiesE
●Commissioning of printed materials and/or other physical outputsD
●Creating “visualised” communicationsD
Knowledge -The knowledge of:
●The Scouts Association’s Brand GuidelinesD
●Developing creative briefsD
Personal Qualities and Circumstances
●See ‘opportunities to help’ rather than ‘problems’E
●Be committed to see allocated tasks throughE
●Able to work under pressure in a demanding environmentE
●Have sufficient time for this role (as indicted above)E
●Be willing to go the “extra mile”E
●Be willing to support and develop others and share experienceD
●Can respond quickly to requestsE
Copywriter / Editor - Role Description
The copywriter/editor will be responsible for providing the “voice” of the UK Contingent and that all formal communications are in the Contingent’s tone and meets our brand values. They will be responsible for the final proofreading and editing of all UK Contingent communications, so an eye for detail is essential.
Functional relationships
Internal
●CMT member for Communications and wider communications team
●Other Contingent Members
●UK Contingent Leader and Deputies
●Events Team Staff
●UKHQ Communication Staff
●Other UKHQ and Association volunteers and staff (as required)
●Roverway and Moot Communications Team
External
●Service and good providers as required
●Girlguiding
Key Tasks
●To develop style guidelines for communications for the UK Contingent based on the UK Contingent brand;
●To edit content created by UK Contingent Team members to ensure consistency of style / tone of voice;
●To provide advice to the UK Contingent Team in regards to drafting written communications;
●To proofread all UK Contingent documents ahead of issue;
●To identify key pieces of information with communications for use in online channels;
●To critically review communications and identify when further information (e.g. FAQs) may be required to support the communication;
●To write copy based on discussions with other UK Contingent Team members;
●Any other tasks relating to the work of the UK Contingent communications team.
Person Specification
Skills and Experience:
●Thorough knowledge of English languageE
●Concentration, accuracy and great attention to dealE
●Communicate effectively in writing E
●Build effective relationships with new people E
●Work well as part of a team E
●Work on your own, or at a distance from others, to complete tasks E
●Create solutions and resolve challenging situations E
●Communicate effectively using technologyE
●Identify key points from detailed informationE
●Excellent listening skillsE
Knowledge -The knowledge of:
●The Scout Association’s Brand GuidelinesD
Personal Qualities and Circumstances
●See ‘opportunities to help’ rather than ‘problems’E
●Be committed to see allocated tasks throughE
●Able to work under pressure in a demanding environmentE
●Have sufficient time for this role (as indicted above)E
●Be willing to go the “extra mile”E
●Be willing to support and develop others and share experienceD
●Can respond quickly to requestsE
●Have the ability to multitask and work to tight deadlinesE
Appendix: Communications Team Non CST Roles Application Form
NameAddress
Tel. / Daytime / Evening / Mobile
Scout or Guiding Membership number (if available)
Date of Birth
Existing Scouting Role
Group / District / County/Area/ Region
Existing Guiding Role
Unit / District / Division / County
Role 1st Preference
Role 2nd Preference (if applicable)
Please tell us why you are interested in taking this role on the Communications Team
Please provide details of any relevant professional and voluntary experience from either inside or outside of Scouting that would make you an ideal candidate for the roles applied for and how you meet the person specification
Please provide further information that will support your application?
Signature / Date
Equal Opportunities Form
The UK Contingent is committed to Equal Opportunities. The information you provide will stay confidential, and be stored securely and limited to only those who are involved in the recruitment process.
Please respond or underline as appropriate.
Gender Male Female Prefer not to say
What is your marital status:
Age 16-24 * 25-29 *30-34 * 35-39 * 40-44 *45-49 * 50-54 * 55-59* 60-64 * 65+ * Prefer not to say *
What is your ethnicity?
Ethnic origin is not about nationality, place of birth or citizenship. It is about the group to which you perceive you belong. Please respond as appropriate:
Do you consider yourself to have a disability or health condition?
Yes * No * Prefer not to say *
What is the effect or impact of your disability or health condition on your ability to complete work?
Please write in here:
The information in this form is for monitoring purposes only. If you believe you need a ‘reasonable adjustment’, then please discuss this with Contingent Team running the recruitment process.
What is your sexual orientation?
Heterosexual * Gay woman/lesbian * Gay man * Bisexual *Prefer not to say *
If other, please write in here:
What is your religion or belief?
No religion or belief * Buddhist * Christian * Hindu * Jewish* Muslim * Sikh * Prefer not to say* If other religion or belief, please write in here:
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