Transportation Policy

Transportation Policy

1. The Summer at the Rock does not transport (or is responsible) any campers to and from their home to camp. All campers are to be brought to camp by a parent, family member, or other guardian trusted by the primary care giver.

1. The Summer at the Rock does not transport any camper to another site for a field trip. All aspects of camp are located at the Ascension Lutheran Church and School address.

1. Summer at the Rock does not lease, rent, or charter any vehicles for camp use.

1. If a staff member is travelling to a destination for the camp, during camp hours, the following are to be observed:

1. The vehicle used is only transporting the allotted amount of people based on the seating of the vehicle (established by the manufacturer).
2. No one is to ride in a vehicle or parts of a vehicle not designated for passenger use
3. All people are required to wear seat belts when provided.
4. All people are to remain in their seats while the vehicle is in motion.
5. If 2 or more vehicles are involved, convoy travel procedures should be followed.
6. Individuals should sign in and out for each trip.
7. If anyone is in a wheelchair, the vehicle must be properly suited for the transportation of a wheelchair and the person must be properly seat belted in.
8. No distracting the driver while the car is in motion
9. Do not block exit doors

1. In case of an emergency, the director’s personal vehicle may be used to transport a camper or staff member to the nearest hospital for treatment. Also available is the Mountain Vista Fire Department that is located across the street from the church. If neither are available, the next senior staff member of the church or camp will provide necessary transportation. If such an incident occurs, 2 staff members are to transport the injured camper. One is to drive while the other is to provide care for the injured camper.

1. Any private vehicle that is used for camp business must have written permission from the owner to use their vehicle. See appropriate permission form.

1. Arrival and departure procedures for vehicles:

1. A staff member will monitor the parking lot areas during drop off and pick up times.
2. All posted signs for the parking lot, including directional signs are to be followed.
3. Parents are to drive no more than 10 miles an hour in the parking lot to be able to stop for any children or adults.
4. Parents are responsible for the safety of their children from and to their vehicles.
5. Parents--use common sense and care as you pick up and drop off your camper.

1. An emergency kit is available that includes a fire extinguisher, reflectors, and a first aid kit for use in any vehicle used by the camp. When a vehicle is used for camp purposes the designated driver may obtain the kit to bring in the vehicle.

1. Supervision: Staff are not to drive any campers to and from camp at any time except in times of emergency. If this does occur, staff must follow the supervision requirements of a normal class, based on age and gender. No staff member should be alone with a camper for any extended period of time. Follow the buddy system if at all possible. Men should not be left alone with a female camper and vice versa. Behavior, safety, and correct counts of campers should also be done on a regular basis.

1. Accident procedures:

1. Safely remove the car and passengers from traffic if possible.
2. Specify an individual to contact 911
3. Check to see if there are any injuries, report accordingly
4. Take care of any injured people as well as make sure uninjured people are out of harms way and are supervised if needed (under the age of 18).
5. Talk to any witnesses and take down any information needed
6. Exchange insurance information
7. Report the accident to the director as soon as possible

1. Training for drivers

1. Drivers are not to drive any large capacity vehicle (8+) except the director who is certified to drive the church van if needed. They need to drive their own vehicle. If someone is to drive another person’s vehicle, they must have written permission from that person (see form).
2. Drivers must demonstrate skills in the following:
3. Backing up (avoid backing up as much as possible)
4. Look at your path
5. Back slowly using your mirrors
6. Use a helper if possible
7. Loading and unloading camp material
8. Dealing with vehicular breakdowns and any passenger illness
9. Pull off the road as far as possible or safe designated area
10. Set emergency break
11. Turn on hazard lights
12. Handling of passenger behavior during an emergency situations
13. Location of any passengers during refueling
14. Maintain the basic maintenance on the vehicles
15. No buses are used

1. Any vehicle used for camp must be evaluated for mechanical soundness by qualified personnel within a month of camp use.

1. Safety Checks on vehicles that occur weekly:
2. Tires inflated properly (tire gauge) and have good tread
3. Lights working properly
4. Windshield is in good condition and wipers properly work
5. Hazard lights working properly
6. Horn works properly
7. Brakes work properly
8. Mirrors work properly
9. Fluid are at appropriate levels

1. Driver requirements: All drivers involved for camp use must have their driving records checked and updated every year prior to camp. Items that need to be met include no DUI or DWI charges, no moving violations, driver’s license must be appropriate to vehicle using and must not be suspended, and no accidents.