Town Campus Center Building Committee Meeting

Town Campus Center Building Committee Meeting

Lyme Town Hall

December 5, 2013

5:00 P.M. – 7:00 P.M.

Meeting Minutes

The meeting was called to order at 5:01 P.M.

Meeting Attendees: Robert Godley, Dan Hagan, Dick Lightfoot, Chuck Lynch, Steve Mattson, Alan Petri, and Janis Witkins. Project Architect Bruce Tuthill, Jake Smith and Wayne Czarneckiof Enterprise Builders, Janis Newell (FF&E), Gary Feld (IT), and Theresa Conley. Dave Tiffany was absent.

Mr. Mattson made a motion, seconded by Ms. Witkins, to approve the Meeting Minutes of theNovember 7, 2013, Meeting. The motion passed unanimously.

Mr. Mattson reviewed the Town Campus Center Building Committee Spending Summary. See attached Summary. This document contains the GMP, Soft Costs, Change Orders, and Alternates and will be used to monitor and track Project costs. Mr. Czarnecki spoke about the GMP. There is one remaining bid to be finalized. The low bidder was disqualified for not meeting the design specifications. The second lowest bidder is approximately $3,500 higher. One completed, the GMP of $3,900,000+will be presented.

Jake Smith updated the Committee on construction progress to date. See the attached Construction Progress Update - 12-05-13. Jake also gave a summary of work planned for the next two weeks: Library – complete and backfill the foundation and install the septic system, Town Hall – completed the addition walls.

Ms. Witkins presented an update from the IT sub-committee. After reviewing several options, the Committee has selected internet access and voice over IP through Comcast. Two separate systems will be used for the Town Hall and Library. System storage will be via the cloud. Gary Feld will have responsibility for the infrastructure behind the walls while Bob Pokrinchak, Computer Works, will have responsibility for people interfaces and applications.

Bruce introduced Janis Newell, Interior Designer from jni design. Janis will be leading the FF&E effort for the Project. Two sub-committees were appointed to support this work: The Town Hall FF&E Committee will be headed by Steve Mattson with Mac Godley, Alan Petri, and Kathy Gigliotti. The Library FF&E Committee will be headed by Janis Witkins with Mac Godley, Alan Petri, Theresa Conley, and Carolyn Bacdayan. Due to the Town Hall schedule and estimated FF&E cost, most of the items will be selected from the standard State list. The Library FF&E will likely be selected through the bidding process.

Mr. Hagan discussed the need to hire a structural inspector for the Project. A bid was received from Szewczak Associates for a cost of $95.00/hour with an estimated total Project cost of $3,000. Mr. Lightfoot made a motion, seconded by Mr. Mattson, to hire Szewczak Associates for structural inspections. The motion passed unanimously.

Mr. Hagan briefly discussed the Alternates under consideration for the Project. Based on the schedule needs, he said he would put the Library generator & transfer switch, the Library Glass Wall, and the Library Dumb Waiter on the January Agenda for action.

Mr. Lynch made a motion, seconded by Ms. Witkins,to adjourn. The motion passed unanimously. The meeting was adjourned 6:30P.M.

Lyme Town Hall & Library Project

Lyme, CT

CONSTRUCTION PROGRESS UPDATE – 12‐05‐13

Lyme ‐ Town Hall

During November the site work for the foundation and septic system were completed. We were able to provide a gravity septic system and eliminate the forced system asoriginally planned.

The temporary entrances were installed including the handicap ramp.

The foundation for the addition was placed and backfilled.

Selective demolition for the annex was substantially completed.

Framing material was delivered and the wall plates were installed and the exterior wallswere started to be framed.

In December the framing will continue to the goal of having trussed on site before 16thof the month.

This will allow for the shell to be substantially completed by the end of the month withgood weather.

Meeting that goal will allow for roofing to be started and the shell should be closed inearly in January.

Lyme ‐ Library

During the month of November the footing and slab on grade walls were formed andpoured.

Structural steel drawings were approved and the fabricator has released production forthe structural steel.

The full basement walls forming started.

In December the full basement walls and piers will be poured in the first two weeks ofthe month.

Once the walls forms are stripped, the waterproofing, curtain drain, and backfilling willproceed.

The septic system will be installed along with boxing out the parking lot.

All under‐slab work will be placed, as well as underground site work as well.

Structural steel placement is expected to begin on schedule during the second week ofJanuary.

Town of Lyme

New Lyme Public Library and Renovations and Addition to Town Hall

Schedule for Furniture, Furnishings and Equipment and Finish Selections