To: Dear Valued EDI Trading Partner
Thursday, April 12, 2007
To: Dear Valued EDI Trading Partner,
Subject: 852-format change on Wednesday June 6, 2007 transmission
Kroger will be implementing a change to the EDI 852 record that you are currently receiving. The change will be implemented to our systems on Tuesday evening June 5.
852’s sent from Kroger on Wednesday morning June 6, will reflect the format change.
The change will involve the addition of certain Promotional Contract Start and Stop Dates (contracts that are active already or will be active within the next 6 weeks) to the information you are already receiving. The purpose of sending Promotional Contract Start and Stop Dates for “Off Invoice” and “Bill-back deals” is to help ensure products that have deals coming up are ordered at the correct times so Kroger gets the correct cost associated with the promotion. We anticipate this will help in the reduction of deductions and post audit deductions. As the VMI analyst writes orders, these dates should be used to help assist in the decision as to the correct timing (orders need to be placed within the promotional start and stop dates) that buys should be made in order to support the upcoming promotions.
There can be other promotional contract types, but they will not be part of the 852 because these are based on DC Shipments or Store Scans. If you have any business related questions as to this information please contact your Kroger Co. buyer. If an adjustment is needed to the dates of the contract these requests should be directed to the appropriate Category Manager.
Jim Kubitz
Procurement Systems
Blue Ash Procurement Center
Overview of Enhancement:
- Kroger will implement this change on Tuesday June 5, 2007 to our systems. 852’s sent by Kroger on Wednesday morning June 6, 2007 will have the new promotional data. Please use the information provided in this document to adjust your 852 map (if needed), and to perform any system development needed to integrate the information to your back end systems.
- The enhancement to the 852 will be made for all the Kroger Retail and Peyton Divisions.
- All EDI Trading Partners who are set up to receive a warehouse 852 from Kroger will receive the additional promotional information. Even though you may be receiving the 852 and not on the full VMI (Vendor Managed Inventory) program with Kroger, you will receive the promotional information.
- The promotional information will be included in all daily 852’s.
- Along with items that have a current deal in effect, Kroger will also provide future contracts (will be active within the next 6 weeks). The purpose of sending Promotional Contract Start and Stopinformation is to help VMI suppliers with the production planning process. Also the information should be used to help assist in the decision as to the correct timing (orders need to be placed within the promotional start and stop dates) that buys should be made in order to support the upcoming promotions.
- Kroger will enhance the ZA Segment to include the QK (quantity not listed) and the G95 Performance Requirements segment when “off invoice” or “bill back” deals are in the Kroger or Peyton ordering systems.
- The code Kroger will use for both the “off invoice” and “bill-back” deal is the 03- Promotion Period Restriction. The focus of the promotional information is to be on the timing of the purchase, not the type of deal.
Enhancement code explanation:
ZA*QK*****CT*B1564~
QK= quantity not listed
CT= Contract Number
B1564=Kroger assigned internal contract number. Sorry we cannot return any contract information other than our own.
G95**03~ 03=Promotion Period restriction
DTM*023*20061231~ 023=Promotional order-start
DTM*024*20070721~ 024= Promotional order-end
If possible, please let Kroger know if you will be able to integrate this new information into your back end systems for your VMI Analyst to use? Please send your response to
.
852 sample for your review
ST*852*11278005~
XQ*G*20070330~
N9*IA*987038~
N1*ST*KROGER*9*0319715943817~
Sample: item with no contracts. As being sent currently
LIN**UA*006200019341~
ZA*QA*147*CA*007*20070330~
ZA*QP*210*CA*007*20070330~
ZA*QW*12*CA*007*20070330~
ZA*QO*0*CA*007*20070330~
ZA*QC*15*CA*007*20070330~
Sample: item with 1 contract
LIN**UA*006200018340~
ZA*QA*168*CA*007*20070330~
ZA*QP*0*CA*007*20070330~
ZA*QW*0*CA*007*20070330~
ZA*QO*0*CA*007*20070330~
ZA*QC*0*CA*007*20070330~
ZA*QK*****CT*B1564~
G95**03~
DTM*023*20061231~
DTM*024*20070721~
Sample: item with 2 different types of contracts for the same time frame.
Please note Kroger will only send the 03 code in the G95 even though internally they are set up as different contract types. We feel the type of contract should not be the focus, but the promotional “ order- start” and “order-end” dates
LIN**UA*006200018430~
ZA*QA*192*CA*007*20070330~
ZA*QP*0*CA*007*20070330~
ZA*QW*0*CA*007*20070330~
ZA*QO*0*CA*007*20070330~
ZA*QC*0*CA*007*20070330~
ZA*QK*****CT*12775~
G95**03~
DTM*023*20070311~
DTM*024*20070414~
ZA*QK*****CT*12776~ <
G95**03~
DTM*023*20070311~
DTM*024*20070414~
Sample: item with 2 contracts consecutive by date
LIN**UA*006200017705~
ZA*QA*96*CA*007*20070330~
ZA*QP*0*CA*007*20070330~
ZA*QW*0*CA*007*20070330~
ZA*QO*0*CA*007*20070330~
ZA*QC*0*CA*007*20070330~
ZA*QK*****CT*11925~
G95**03~
DTM*023*20070114~
DTM*024*20070428~
ZA*QK*****CT*13046~
G95**03~
DTM*023*20070429~
DTM*024*20070728~
Sample: item with 3 contracts
LIN**UA*006200016633~
ZA*QA*55*CA*007*20070330~
ZA*QP*0*CA*007*20070330~
ZA*QW*0*CA*007*20070330~
ZA*QO*0*CA*007*20070330~
ZA*QC*0*CA*007*20070330~
ZA*QK*****CT*12945~ <
G95**03~
DTM*023*20070315~
DTM*024*20070414~
ZA*QK*****CT*13054~ <
G95**03~
DTM*023*20070415~
DTM*024*20070514~
ZA*QK*****CT*14006~ <
G95**03~
DTM*023*20070515~
DTM*024*20070614~
CTT*5~
SE*68*11278005~
Please send any questions in regards to this matter to
Sincerely,
The Kroger EDI Team
852 Enhancement.doc