Template for Board Papers

Template for Board Papers

Ref>/<Meeting Number>/<Paper Number>

Executive Summary of Business
for <Committee>
Title
UEG Sponsor / Papers cannot go to UEG without being approved and signed off by a UEG sponsor. Please note that this box is then removed before the paper goes to Council / Senate / Committees.
Professional Services Lead / Please note that the PSD Director’s name MUST be in this box, as well as the actual author of the paper, to denote accountability for its contents.
Author / Xxxx
(T) 01273 999999 (E)
Type / Report / Briefing note
Date
Summary of paper
Strategic context / <optional, please delete if not used>
Suggested reading / Please include reference to previous papers on this subject, or links to guidance or suggested reading.
Risk analysis / <optional, please delete if not used>
Resource implications / <optional, please delete if not used>
Consultation / Please include details of who has been consulted on the recommendation. i.e. Heads of Schools considered this proposal at their meeting held on [x date]
Future actions / <optional, please delete if not used>
Effective date of introduction / <optional, please delete if not used>
Recommendation

<Committee Name>

<Paper Title>

  1. Numbering and paragraphs

1.1Paragraphs indented in non-bold using 1.1, 1.2. 1.3 etc.

1.2Please ensure that paragraphs are 1 ¼ inches indented.

1.3There is no need to put a blank sheet between the cover sheet and report (we used to do this in the days when papers were printed but now most are viewed online so it isn’t necessary)

1.4Depending on how long your report is, please use single spacing between paragraphs, with either double or single spacing between sections (i.e. between Item 1 and 2)

  1. Expectations for Committee Papers

2.1Papers should be brief, with a front sheet, short c2 page summary, then detailed paper as appendices ONLY.

2.2Please include graphics within the summary where appropriate and useful

2.3The assumption should be that everyone has read the two page summary, and that this will convey all the relevant info.

2.4All papers should be taken as read at meetings with the opportunity for discussion / Q&As.

  1. Font

3.1Please use Calibri font size 11 (Calibri uses up to 30% less ink than Arial) in line with the University’s Sustainability Strategy.

3.2If you need to use sub headings then please use either:

3.2.1Please make sure the new number is lined up below the text above

3.2.2So that it looks nice and neat. If you need even further sub-headings you could consider using bullet points:

  • The key is to ensure that it is easy to read and reference

3.3There is no need to use bold text to highlight Appendices in the text.

  1. Recommendation

4.1Please make sure that the recommendation at the end of the two page summary matches the recommendation in the box on the front sheet, and is clear exactly what the Committee is being asked to do i.e. APPROVE / NOTE / CONSIDER / RECOMMEND etc.

4.2Don’t forget that Committees should be referred to as inanimate and singular i.e. UEG is asked to APPROVE, rather than UEG are asked to APPROVE.

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