Ted Roberton Mayor
CHRIS HALLUM, Mayor (12/31/17)
VERN BUNKE, Councilor (12/31/17)
MARK HONSEY, Councilor (12/31/17)
TERRI BENSON, Councilor (12/31/19)
JIM O’DONNELL, Council (12/31/19)
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RUSHFORD CITY COUNCIL
REGULAR MEETING, MONDAY
NOVEMBER 14, 2016 at 6:30 pm
CITY HALL COUNCIL CHAMBERS, RUSHFORD, MN
1. Call to Order 6:30 p.m.
2. Additions/Deletions/Modifications to Agenda
3. Approval of Minutes
3. (A)Regular Meeting of October 24, 2016 – see attached
4. Appearance of Interested Citizens(for any topic other than public hearing topics)
5. Notices/Communications/Announcements– see attached
5. (A) MN Dept. of Natural Resources letter regarding reductions to the Grant-in-Aid funding program from the dedicated snowmobile account and the possibility of increasing snowmobile registration fees.
5, (B) Coalition of Greater MN Cities (CGMC) Policy Positions: Transportation – see attached description of positions.
5. (C) Review of Trade Area Gap Analysis as prepared by Bruce Schwartau, University of MN Extension Office/Community Economics
6. Consent Agenda – see attachments for each item
6. (A) Approval of Verified Claims and Fund Summary Report for period ending 11/14/16
6. (B) Approval of Financial Statement and Investment Report
6. (C) Approval of PWD Overtime &Banked Hours Report
6. (D) Approval of Police Dept. Revenue & Expense Report
6. (E) Approval of Police Dept. Activity Report
6. (F) Approval of Utilities Fund Recap Report
6. (G) Appointment of Marie Botcher to serve a 2nd term as Rushford Public Library Board Director January 2017 – December 2019
6. (H) Approval of Change Order #1 for the 2016 Street & Utility Improvement Project; extending the substantial completion date for Generation X Construction, LLC from 10/29/16 until 11/18/16 due to substantial amount of rainfall from August – September (7.01 inches and 10.63 inches)
6. (I) Notification from MN Dept. Of Health approving the delineation of the wellhead protection areas, delineation of the drinking water supply management areas and assessments of well and aquifer vulnerability for the City’s public water supply wells. A public information meeting must be held before the end of January, 2017.
6. (J) Review of the Capital Improvement Program as prepared by the Rushford Airport Commission for calendar year 2017-2026. This CIP document is reviewed by FAA and State agencies for proposed funding needs.
7. Public Hearing–none
8. General Business
8. (A) Consideration of accepting the recommendation(s) of the Economic Development
Authority (EDA) as discussed at their regular meeting held November 9th:
(1) Flood Recovery Loan Funds: The following list represents the documentation that the five year term has been met, the 75% forgivable installment ($100,000.00) has been applied and the next installment #2, #3 or #4 of 5 of the 20% forgivable amount shall now be forgiven with the remainingbalance to be forgiven in equal installments until said balance is at Zero at which timethe collateral assignments applied to property affected may be removed. Approval of Attached Resolutions:
ResLoan Recipient Date Forgivable Balance Remaining
2016-0574 of 5Dahl’s Auto Works12/14/16$ 65,514.43$ 65,514.41
2016-0584 of 5Horihan Insurance12/13/16$ 28,555.20$ 28,555.20
2016-0594 of 5 Nordic Lanes12/13/16$ 60,062.00$ 60,062.00
(2) Consideration of renewal of the annual contract with Community & Economic Development Associates (CEDA) for consultant services, as recommended by the EDA. The 2017 contract is proposed to be $39,926.00 for 16 hours per week - see attached contract, history of charges and recently revised scope of work plan.
8. (B) Consideration of renewing the standards as originally adopted in 2011 implementing the Governmental Accounting Standards Board (GASB) Statement 54 – Fund Balance Reporting and Governmental Fund Type Definitions. The standard defines the way we classify the fund equity in our governmental funds. The City Auditors recommend adopting the same resolutions to be effective for fiscal year 2016.
(1.) Resolution #2016-060 Committing Capital Improvement Fund Balance and
Revenues for Future and Ongoing Capital Improvement Construction Projects and Equipment Purchases
(2.) Resolution #2016-061 Committing Specific Revenue Sources in Special Revenue
Fund
8. (C) Consideration of sale of .52 acres of land in the Rush Creek Business Park to Jason Lesmeister for a storage facility; which is a permitted use in this Light Industrial zoned area. The area is located on the east end of the lot just south of the gravel road (part of Lot 6 Block 1, Parcel B). Price for land sales in RCBP is $20,000.00 per acre for a total of $10,400.00. The Council had previously contracted with Darr Realty to market available City parcels,with Darr to receive a 5% commission on this sale ($520.00). See attached drawing, legal description.
8. (D) Consideration of adoption of Resolution 2016-062 Acknowledging a Donation from Ace Telephone Casual Day Fund and matched by Acentek Association for a total of $500.00 to the Rushford Public Library. See attached resolution and thank you letter
9. Ordinance - none
10. Reports, Updates, and Miscellaneous –
10. (A) Library Board (O’Donnell)— next meeting Thursday, Jan 5, 2017 at 4:00 p.m.
10. (B) Rushford EDA (Benson, Honsey)—next meeting, Wed., December 14th at 5:30 p.m.
10. (C) Airport Commission (Hallum)—next meeting, Monday, November 21st at 6:30 p.m.
10. (D) Planning Commission (O’Donnell)—next meeting Tuesday, Nov 15th at5:30 p.m.
10. (E) Rushford Municipal Electric (Hallum)—next meeting Wed., Nov 16th at 6:00 p.m.
10. (F) Trees, Trails, Parks (Bunke) – next meeting Thursday, December 1st at 5:00 p.m.
Openings remain on Electric Commission, Airport Commission and Trees,Trails,Parks
10. (G) Labor/Management (Hallum, Bunke)
10. (H) Staff Updates/Reports as available or appropriate
11. Adjournment
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