Student Project Funding Presentations

Student Project Funding Presentations

Student Project Funding Presentations

Sponsored by ASME Oregon Section

In an effort to support reach out and support the student community, the Oregon section of ASME has set up a funding mechanism for students to receive money for their university approved, team, or group projects. This document will lay out the purpose of the project and requirements to receive funding as well as tips to get the most funding possible.

Purpose:

The Purpose of this project is to:

  1. Give the students a look beyond their science based academics and incorporate practical business practices utilizing project funding as the tool for learning.
  2. Set expectations for the participants for what they will get for their time spent and what is required of them to maximize their funding effort.
  3. Standardize funding requests to ASME for student projects.
  4. Input practical business practices into the final projectfunding procedure.

Time and location of funding events:

There are two presentations scheduled a year with one orientation meeting

  • Fall Term Orientation
  • This is generally a student social for ASME and when the students can receive the details and asks questions about the student funding. This meeting will normally happen in the October timeframe at a university.
  • Winter Term Presentation
  • This is the first funding presentation of the year and is usually held in January.
  • There are four $500 awards given for the best presentations from the judges’ evaluation using the evaluation criteria listed later.
  • If there are four or more presenting teams then only winners of this round will qualify for the next round. If there are 3 or less this round then outside teams may present in the spring.
  • Spring Term Presentation
  • This is the second funding round and is usually held in April.
  • There are three awards for this round $700, $500, and $300.

Presentation requirements:

  • Presentations will be a total of 15 minutes with the following breakdown
  • 7 minutes to present the project to be funded with a focus on the required topics
  • 5 minutes for questions by the judges to clarify project scope and status.
  • 3 minutes for a critique by the judges to the presenters to help them with follow on presentations.
  • The presentation shall cover the following topics
  1. Introduction
  2. Project Description
  3. Project Budget
  4. Project Schedule
  5. Key Technical Aspects
  6. Questions (the judges will ask these)
  • For the teams that present in the spring emphasis should be towards updating the judges on project schedule and budget execution.
  • The slide presentation will be fairly brief due to time restrictions. It is recommended that only an overview of the budget and schedule be on theslides themselves. A hand out should be provided to the judges that has:
  • The slides presented
  • Detailed project schedule
  • Detailed budget
  • Contact information for the team leader
  • Check payee name, memo line requirements, and where to mail it if needed.
  • Any complex details like, BOMS or applicable competition rules may be helpful
  • A copy of the presented material must be left with at least one of the judges

Expectations for ASME Oregon Section Funding:

By receiving money from ASME the team should understand the following requirements:

  • Be prompt and present within allotted time.
  • Present the finished product at the annual meeting in June.
  • The ASME Logo and Oregon Section must be on project final product or literature as recognition of sponsorship.
  • At a minimum, one member from the team must present.
  • All students that are Mechanical Engineering studentsmust be a member of ASME.
  • The team must have a dedicated account or use the school’s account. Checks will not be written to individuals.
  • Because of the confidential and competitive nature of some of the projects, watching other groups will only be done by permission of the presenting group.

Presentation Evaluation Criteria

A committee of volunteer judges will score each group using the following evaluation criteria:

  1. Appearance
  2. Business casual a minimum, you are asking for money.
  3. Is the group prompt and ready to present? We are simulating the group talking to the CEO or VP of their organization who does not have a lot of time to spend before a decision is made on the project.
  1. Presentation Organization
  2. The presentation should be clear and concise to the judges.
  3. Thoroughly describe project so the judges can understand what the project is about.
  4. A rehearsed presentation will score much higher because there is a limited time to get the important subjects communicated.
  1. Anticipated Success
  • This is a subjective vote of the judges, who will use their experience and what they see are the risks and measures taken by the team to meet the objective and timeline of the project.
  1. Group Participation
  2. Because this is not only a fundraising activity, but a learning opportunity, maximizing group participation is essential. It is strongly recommended that multiple students present some portion of the presentation.
  3. Balance the number of presenters with the topics covered; don’t rotate through with one sentence a piece. It is suggested that group members that are seniors do most of the presenting.
  4. Ensure that everybody rehearses their part and that the group has rehearsed together.
  1. Scope And Complexity Of Work
  • Judges will evaluate estimated labor hoursand hands on skills required to complete the project. Obviously the more hands on experience that is performed by the group, the better the score. The judges will anticipate that some things need to be contracted out and will take that into account.
  • The proper complexity of design and depth of analysis will be evaluated by the judges. The judges understand that some analysis will be done to show professors competency in different types of analysis. Overly complex designs may be downgraded if a simple and elegant way to solve the issue was bypassed.
  • The proper and original thought used in allocating and selecting materials is important.
  1. Funding Plan/Success
  • The judges will evaluate if the group has a reasonable success of raising all of the funds required for the project. Other sources of funding should be presented during the budget section.
  1. On Time and Within Budget
  • This topic will be evaluated only in the spring presentation. Not only will being on schedule and within budget be important, but decisions made to stay within those parameters are important to discuss.

Registering Process

The Oregon ASME website ( will have a link to Acteva to register teams for presentation. Only the team leader will need to sign up the team.

If you have any questions on this project or document, please contact David Strayer at 503-860-6055 or . Remember, you are asking for money, so professionalism and organization is important. Hopefully you can replicate this format for other people you are asking for funding as well. Finally, good luck, have fun and don’t forget to practice!

Student funding Project Handout

Revision 3 9/7/11

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