Student Equity Meeting

Equity Committee

Meeting Date: 10/04/2016

Members Present:

Juan Arzola, Adrian Beltran, Ashley Muniz, Nicole Schafer, Jose Zaragoza, Lyndsi Litten, Ricardo Marmolejo, Duane Goodwin.

Members Absent:

Tim Foster, Belinda Aguilar-Jones, Jason Garza, Barbara Laird-Jackson, Sandra Calderon, Russell McKeith, Mariam Sallam, Joseph Correia Helen Aviles, Sandra Calderon.

Minutes Summary:

1. Call to Order: Meeting called to order by Juan Arzola at 3:12 pm.

1. Approval of Minutes

Juan Arzola informed the Committee that the minutes from the previous meeting had not been disseminated, but would be made available at the next scheduled meeting. In effect, there would be two sets of meeting minutes that would need to be approved at the next scheduled meeting.

1. Items Not on the Agenda

Juan Arzola informed the Committee that today’s meeting would be cut short due to an appointment he needed to attend.

1. Discussion

1. Organizational Meeting Agenda Guide

Juan Arzola informed the Committee that due to the Student Equity Plan presentation at the last meeting, the Committee needed to complete their review of the Organization Meeting Agenda Guide. There were still a few items that needed to be addressed. The Committee began reviewing the Governance and Decision-Making Manuals.

1. Review Membership

The Committee discussed this agenda item at their last meeting.

1. Governance and Decision Making Manuals

The Committee discussed the Integrated Planning Manuals with hopes of the new members gaining orientation to where the Equity Committee falls into the hierarchical decision-making structure of COS 2.0.

1. Update existing By-Laws

The Committee discussed this agenda item at their last meeting.

1. Review COS District Objectives

The Committee reviewed the current COS 10-year Master Plan Goals and 3-year Strategic Plan District Objectives. It was highlighted that Strategic Plan includes objectives that are specifically involve issues of equity. Hence, it is imperative that the Committee begins to inform itself on the planning documents in order to be able to identify issues of equity that need to be addressed.

1. Establishing structure and timing Committee Reports

The Committee discussedthat based on the work that is completed recommendations would be drafted and forwarded to Academic Senate for possible action. It is important for Committee members to be informed about the planning manuals and other categorical grant programs in order to identify potential issues of equity.

1. Review prior year’s evaluation and initiative

The Committee finished their review of the 2015-2016 initiatives and revisedtheir initiatives for the 2016-2017 academic year.

1. Set Initiatives for 2016-17

Here are the newly adopted 2016 – 2017 Equity Committee initiatives:

1. Identify and create a list of known equity issues that exist district-wide.
2. Review institutional initiatives and identify any equity issues that are inherentin those initiatives, and make recommendations to address the inequity.
3. Investigate, research, and make recommendations, based on said research, regarding how other institutions prescribe the role of their Equity Committee in the development and implementation of their Student Equity Plan.
4. Equity Committee will meeting regularly to address routine business, such as approval of minutes and agenda, and update on initiatives.

1. Enter routine business in TracDat

Juan Arzola informed the Committee that based on their discussions, all information on Tracdat would be updated.

The next Equity Committee meeting will be held on October 4th, location to be determined.

Meeting Adjourned at 4:30 pm.