St Louis Park Hockey Association

Monthly Board Meeting Minutes

Monday, January 9, 2017 @ SLP Rec Center

Meeting was called to order at 6:12pm

Recorded by: Michelle Amelse

Additions/Changes to Agenda, Approval of previous month’s minutes

A motion to approve the December 2016 meeting minutes was offered by Carl Hoikka. Chris Helfmann seconded the motion. None opposed, the motion carried.

Pull-Tab Report

Chad Nicholls / Approval: ______

Please reference the November and December2016report.

  • A motion to approve the variance report as written was offered by Christian Berry. Sage Riderseconded the motion. None opposed; the motion carried.
  • Allowable expenses forJanuarytotaling $72,242.00 were presentedfor pre-approval byChristian Berry. Seconded by Paul Pinney. None opposed; the motion carried.
  • Lawful purpose expenses for January totaling $55,519.00was presented for pre-approval byChristian Berry,seconded byPaul Pinney. None opposed; the motion carried.
  • December was down in revenue due to how the holidays fell on the weekends (on Sundays).
  • NE Bunny’s site supposed to open this week but it will likely be delayed until next week or the week after – construction a little behind. Reviewed security camera situation – different atmosphere in Mpls Bunny’s, more potential for theft. Also suggested having off duty police hired.
  • Annual Clifton Larson audit took place at 7am on January 1, 2017. Went well, everything accounted for.

President’s Report

Blois Olson / Approval: ______

Strategic planning discussion – see below.

Treasurer’sReport

Christian Berry/ Approval: ______

  • Reviewed the P&L - Everything progressing with the new year.
  • Concession revenue is high
  • Reviewed team bank account balances
  • Reviewed expenses by vendor

Ice Scheduler Report

Brennan Wyatt / Approval: ______

  • January will be a tough month – a lot of home district games, HS games, etc.
  • Jason @ Rec gave us outdoor ice on Monday 1/16
  • Possibly have outdoor ice on Friday 1/20 – kids off of school for grading

District 3 Report

Todd Dahlin/ Approval: ______

  • Quick change goalie stuff came in
  • Hopkins Bantam B1 moved to Bantam B2
  • Discussion around leveling and stacking teams as well as changes mid-season

Equipment Report

Rob Otos/ Approval: ______

February – equipment room clean up to be scheduled.

Registrar Report

Catie Boyum/ Approval: ______

Nothing reported.

Volunteer / Concessions Report

Kellie Sorenson/ Janine. Approval: ______

  • 10% increase this YTD vs. last year
  • A lot of no-shows lately
  • Discussion re: what our no-show policy should be and having more structure & better communication
  • Janine has some ideas about how to make the concession stand more profitable

Marketing Report

Sage Rider / Approval: ______

  • Tria, Discover SLP came through as a sponsor
  • Still trying to figure out coasters @ Bunny’s (“support SLP hockey, play pull tabs”)
  • UHL to come out & provide an assessment re: using cameras for live feeds
  • Would like to get a marketing budget for annual spend guidelines
  • Discussion around skate shop and what we should do with it

Recruitment Report

Joe Arko - Approval: ______

Nothing reported

Tournament Report

Blois Olson/ Approval: ______

Nothing reported

Hockey Development Report

Approval: ______

Nothing reported

Girls Report

Jeff Luke/ Approval: ______

  • Mid-season coach’s meeting to assess where we’re at
  • Things going well

Mite Report

Chris Helfmann / Approval: ______

  • Mite Jamboree this past weekend- went well

Squirt Report

Grace & Mark Hirte/ Approval: ______

  • Reviewed overall Squirt team records
  • Squirt A’s came in consolation champs

Peewee Report

Carl Hoikka/ Approval: ______

No update.

Bantam Report

Paul Pinney/ Approval: ______

  • Situation came up this weekend @ Bantam AA tournament
  • Poor play & behavior on the ice, penalties (4 – 10 minute penalties). 3 players were kicked out of the game. All 3 captains received unsportsmanlike conduct penalties, 2 of the captains received 10 minute penalties.
  • 2 board members addressed the teams in the locker rooms and have the captain’s remove their C’s. Parents complaints about parents crossing the line between parent and board members – looking for a policy and action so this doesn’t happen again.

Old Business

None.

New Business

Blois started discussion:

  • Lay out a plan and a vision for SLPHA.
  • Grow hockey in the Park vision
  • Discussion around playing at the highest level – A/AA.
  • Idea of rostering Bantam and Peewee players as student coaches; expectations for them to help at clinics.

Meeting adjourned