St Anne S College, Oxford
St Anne’s College, Oxford
Senior Library Assistant
Part time, 29 hours per week, fixed term until 31st August 2019
£18,412 per annum pro rata (Actual salary £14,729)
The College
St Anne’s is a modern, informal, academically ambitious College and is one of the largest in the University. It is known for its domestic setting and the diversity of its student body. It is an energetic and friendly co-educational community of some 730 students plus tutors and staff.
St Anne’s has a radical tradition. It can trace its origins back to 1879, and the formation of the Association for the Education of Women in Oxford. It became a College in 1952 and first admitted men in 1979. The College has always set its face outwards towards the world, driven by its commitment to making accessible the opportunities of an Oxford education to those of academic potential who otherwise might not encounter them. The College has over 422 undergraduate students and, in recent years, has built up its graduate community to around 308. It has a small endowment, and relies on its successful vacation conference business and upon the generosity of its large and committed alumnae base to secure its financial stability. For further information about the College, please visit
The Library
The Library has been at the heart of St Anne’s since its foundation, and holds one of the largest circulating collections of any Oxford college, with around 100,000 volumes. In addition, it has a small but interesting collection of rare books and archive material. The collections and the reading rooms are located in two buildings within the College, with the new Library and Academic Centre having opened in January 2017. The Library exists primarily to support our students, but is open to all members of the College. It is accessible 24 hours a day, seven days a week throughout the year. As well as the collections, the Library provides individual and group study spaces, and computing and printing/copying facilities.
Overview
Job TitleSenior Library Assistant
LocationOxford
Reports toDeputy Librarian
Direct reportsNone
The Post
The Senior Library Assistant will be a key member of a small team consisting of the Librarian, the Deputy Librarian and the Reader Services Librarian. This is a new, fixed-term, part-time post to cope with the demands of serving a large student community across two libraries following the opening of our new building in January 2017. It would suit a person in the early stages of their library career who wishes to work whilst completing a professional library qualification part-time or as a distance learner. The post will contribute to all aspects of the day-to-day running of a large college library.
For an informal discussion of the post or if you have any questions, please contact the Librarian, Clare White ().
The principal duties of the post include:
- Participating in desk duties and dealing with readers’ enquiries, including assistance with using the printer/copier/scanners and basic IT queries
- Registration of new student cohorts and visiting student programmes
- Managing the Library’s subscriptions to journals and standing orders including receiving and processing incoming items and liaising with publishers to chase missing volumes
- Managing special reserve collections set aside for particular courses
- Processing new books (lamination and labelling)
- Shelving books, clearing desks and tidying the reading rooms
- Participating in collection management projects such as stock checks, book moves and re-classification
- Assisting in the promotion of College and University Library services and resources through social media with an emphasis on supporting students
The Senior Library Assistant will also:
- Assist with other tasks, projects and events as directed by the Librarian/Deputy Librarian
- Contribute ideas to improve the Library service
- Attend staff development activities where appropriate
- Participate in the wider library community in Oxford
Personal specifications:
Essential
- Educated to degree level or equivalent
- Successful library graduate traineeship
- A place on a Masters course in Library and Information studies
- Strong sense of customer service as relevant to an academic library
- Excellent written and verbal communication skills
- Friendly and confident approach to people at all levels
- Flexible and co-operative approach to work
- Ability to work well independently and as part of a small team
- Ability to work accurately with a high attention to detail
- High level of IT literacy and proficiency with Microsoft Office applications, online catalogues and databases, and library management systems (training on specific software will be provided where necessary)
- Proficiency with Facebook and Twitter, and the ability to use social media in an academiclibrary environment
Desirable
- Experience of working in an academic library
- Experience of working with Aleph Library Management System.
Terms and Conditions
Appointment: / The appointment will be conditional on confirmation of eligibility to work in the UK. Further information is available at:Hours of work: / Average 29 hours per week, equivalent to 4 days. Hours will normally be worked 9.00am to 5.15pm.
Salary: / £18,412 per annum pro rata (Actual salary £14,729)
Annual Leave: / 35 days per year pro rata, this includes 8 public holidays. Some holiday must be taken during winter closure. All other holidays will be agreed with the manager.
Pension: / The College offers membership of the Oxford Staff Pension Scheme.
Meals: / Free lunch is provided on working days, when the post holder works either side of lunch.
Parking: / You may be eligible to apply for a parking permit for which an annual fee applies.
Other: / Employment is subject the policies and procedures outlined in the Staff Handbook.
Application process
Prospective candidates should download and return an application form with a CV and a covering letter stating why you are interested in, and suitable for, this role. The closing date is Tuesday 29th August at 12 noon.
Applications should be sent to
We anticipate holding interviews on 12th September.
St Anne’s College is an equal opportunities employer.
The policy and practice of St Anne’s College require that all staff are afforded equal opportunities within employment. Entry into employment with the College and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Applicants are encouraged to complete the equal opportunities monitoring form.