School/Service:Campus Services

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Role Description

School/Service:Campus Services

Job Title:Grounds MaintenanceSupervisor

Grade:3

Category: Support

Job Purpose: The role holder will be responsible for the maintenance and landscaping of outdoor areas and facilities at both City and Coach Lane Campus. Co-ordinate and oversee a team of in-house gardeners, litter pickers and 3rd party contractors.

Responsible to:Facilities Co-ordinator.

Main Duties and Responsibilities:

In line with the University’s Mission, Corporate Strategy and Leadership Attributes, you will:

Supervise and coordinate internal resources to deliver a safe, customer focused grounds maintenance service including winter maintenance
Create seasonal grounds maintenance programmes with designs and cost proposals for both City and Coach Lane campus.
Manage a rota to provide grounds staff and grounds supervision cover as required to deliver a 5 over 7 working pattern as part of a flexible working arrangement, including a call out rota for winter maintenance
Deliver grounds maintenance services within agreed budgets and timescales
Support the University’s Open Days, Summer and Winter Congregation and any other external events out of normal working hours.
Ensure appropriate arrangements exist to maintain training and competency of the grounds maintenance team
Motivate and instil customer focus culture within grounds maintenanceteam to drive improved customer satisfaction outcomes.
Highlight risks to service delivery to the Facilities Co-ordinator and promote continuous improvement
To ensure safe systems of working are maintained across grounds maintenance team activity
Regularly review and update activity Risk Assessments and Safe Systems of Work.
Maintain asset register of tools, machinery, equipment and PPE utilised by the Grounds Maintenance team
Maintain adequate pesticide and diesel registers
Identify resource risks and additional staffing requirements to ensure adequate cover is maintained
Induct and supervise temporary resources in accordance with the University procedure
To provide periodic Tool Box and H&S talks to the team
Respond positively to feedback by proactively reviewing processes, procedures and practices to ensure that the needs and expectations of relevant stakeholders are met.
Contribute to the development of a collaborative, collegiate and inclusive culture, by sharing information and good practice with others.
Work co-operatively and maintain effective relationships with others, internally and externally to the University, as appropriate to own area of responsibility.
Demonstrate a flexible attitude to change, supporting the University to meet existing and future needs.
Conduct staff appraisal and performance management in accordance with University policy and guidelines
Provide information to support weekly activity progress reports

This Role Description is not intended to be an exhaustive list of duties and will be subject to periodic review by the line manager and appropriate others in discussion with the post-holder.

Person Specification

Grade 3

E/D / A/I
1. / Knowledge
Good Horticultural knowledge / E / AI
Landscaping and Horticultural techniques / E / AI
Good understanding of the needs of a variety of plants, including trees, shrubs and flowers / E / AI
Knowledge of soil types and soil management strategies. / E / AI
2. / Experience
Effectively managing a team of in-house grounds staff and litter pickers. / E / AI
Experience in managing 3rd party contractors. / E / AI
At least 3 years work experience within a Grounds Maintenance role and at least 2 years supervision. / E / AI
Experience of working independently and dealing with unforeseen problems and circumstances. / E / AI
Experience of planning and organising the activities of self and/or others to meet agreed outcomes. / E / AI
Basic maintenance of grounds plant and machinery / E / AI
3. / Personal Abilities and Skills
Hard working and flexible / E / AI
Ability to work as an effective supervisor, in supporting the University Strategy and other activities for the benefit of own area of responsibility and the University as a whole. / E / AI
Good people and communication skills to different stakeholders of the University. / E / AI
Ability to create simple landscape designs and provide cost estimates / E / AI
Ability to develop and maintain good working relationships with colleagues across the Service and University and with external stakeholders where relevant. / E / AI
Ability to carry out routine tasks as directed and escalate any issues to line manager as appropriate. / E / AI
The safe preparation and application of chemicals in accordance with manufacturer’s instructions, including weed killers and fertilisers. / E / AI
Tractor driving and operation of tractor mounted equipment and other powered machinery such as utility vehicles and motorised clearing machinery. / E / AI
Ability to work outdoors in a variety of weather conditions and to occasionally work within dusty/dirty environments / E / AI
Ability to occasionally lift/carry heavy loads / E / AI
Ability to attend work on a regular basis. / E / AI
4. / Education/Training
Good secondary education including basic literacy / E / AI
PASMA Qualified / E / AI
NVQ level 2 or higher in Landscaping or Horticulture / D / AI
City & Guilds NPTC Chainsaw/Felling Qualification / D / AI
PA1/PA6 Qualified / E / AI
Basic Tractor Driving / E / AI
Clean UK Driving Licence / E / Al
First Aid trained / D / AI

Legend:

E = EssentialD = Desirable