School of Design

Faculty of Performance, Visual Arts and Communications

November2013

1

HEALTH AND SAFETY

STATEMENT

SCHOOL OF DESIGN

2013

Postgraduate students please print and sign a copy of the certificate of compliance form located on page 19 of this document, when you have read all of our rule and policies. This must be returned to the general office before you commence any work.

November2013

1

SCHOOL OF DESIGN

DEPARTMENTAL HEALTH AND SAFETY

POLICY STATEMENT

1Introduction andMISSION STATEMENT

2GENERAL POLICY

3HEALTH AND SAFETY RESPONSIBILITIES

3.1KEY POSTHOLDERS AND RESPONSIBILITIES

3.2HEAD OF DEPARTMENT

3.3DEPARTMENTAL SAFETY SUPERVISOR

3.4STAFF

3.5STUDENTS

4STANDARDS AND PROCEDURES

APPENDIX 1:DEPARTMENTAL INFORMATION ON KEY POSTHOLDERS AND RESPONSIBILITIES

APPENDIX 2:SAFETY STANDARDS AND POLICIES SPECIFIC

TO THE SCHOOL OF DESIGN

APPENDIX 3:SAMPLE CERTIFICATES OF COMPLIANCE FOR STUDENTS

APPENDIX 4:PEOPLE MATTERS

APPENDIX 5:FIRE SAFETY

APPENDIX 6: ELECTRICAL SAFETY

APPENDIX 7:RISK ASSESSMENTS

APPENDIX 8: CHEMICAL SAFETY AND COSHH REQUIREMENTS

APPENDIX 9:MANUAL HANDLING

APPENDIX 10: WORKING AT HEIGHT

APPENDIX 11:SLPIS AND TRIPS

APPENDIX 12:WASTE MANAGEMENT

APPENDIX 13:STUDENT FIELD TRIPS

APPENDIX 14:STAFF AND STUDENT MOTOR INSURANCE COMPLIANCE FORMS

APPENDIX 15:Absence from work, holidays and working from home

APPENDIX 16:CONTACT TELEPHONE NUMBERS

APPENDIX 17:RECORDS OF AMENDMENTS/UPDATES TO SAFETY POLICY

HEALTH AND SAFETY POLICY STATEMENT

SCHOOL OF DESIGN

1.MISSION STATEMENT

The School of Design endeavours to achieve a safe working environment recognising the demands of the multi-disciplinary activities within the School. Our aim is to provide a place of work where risks are eliminated/properly controlled for the benefit of the health and safety of all its students, staff and visitors. This safe environment will be achieved by monitoring and assessing equipment and facilities, working practices, and developments in Health and Safety legislation.

2. GENERAL POLICY

This statement recognises the department’s obligations under the Health and Safety at Work Act 1974 Etc. and the department will so far as is reasonably practicable:

Set standards that comply with all relevant statutory requirements so that the health and safety of staff, students, visitors and the general public are not adversely affected by the activities of the department.

Provide and maintain equipment and a working environment that are, so far as is reasonably practicable, without risks to health and safety.

Train all staff to be aware of their own responsibilities for and to provide information, instruction and training on, the particular hazards and risks which exists within the department.

Ensure that these objectives are being fulfilled through the department’s monitoring procedures. These include

♦Issues (i.e. Hazards) raised by staff on ad-hoc basis

♦Routine safety inspection of the department (at least once per year) and

♦Raising of safety issues at regular internal meetings of the health and safety committee, and

♦Review of existing arrangements for safety at these meetings.

♦Annual review of post holders and 4 yearly review of whole policy.

♦Ensure that health and safety training offered to staff is in line with the requirements of the department and current best practice.

3.HEALTH AND SAFETY RESPONSIBILITIES

3.1 For Key Post holders and Responsibilities see Appendix 1.

3.2HEAD OF DEPARTMENT

Overall responsibility for safety in the department lies with the Head of Department. The Head of Department is responsible for:

Ensuring that the safety policy is effectively communicated to all staff; that the implementation of the policy is monitored; and reviewed on an annualbasis.

Ensuring that buildings/premises where the activities are under the direct control of the department are inspected at least annually.

Safeguarding the health, safety and welfare of all persons working or visiting the department both with regard to safe condition of premises and with regard to provision of equipment which is mechanically and electrically safe.

Ensuring that there are sufficient resources allocated to deal with health and safety issues in the department and that staff receive such instruction, information and training as is required to enable them to carry out their duties without undue risks to their health and safety.

There is also a need to ensure that all information on health and safety hazards is provided to visiting researchers, contractors and maintenance engineers etc., who undertake work in the department.

Where appropriate, training should be extended to include students.

Ensuring that procedures are in place for the testing of all portable electrical equipment in the department whether owned by the individual, the department or another organisation (if on loan), and that records of these tests are kept.

Ensuring that all accidents are reported on the University Sentinel online system and those incidents of any significance, even where no injury occurs, are suitably investigated. Records of these are also kept on an accident report form. For on line accident reporting please report the incident to Les Johnson or Azim Abadi.

Ensuring that statutorily required assessments e.g. for Visual Display Units, for Manual Handling, or general risk assessments are carried out, kept under review, and that records of these are kept available for inspection.

Referring matters of general concern with regard to health and safety not only to the Head of Faculty, Head of School etc., but also to the Pro Vice Chancellor who chairs the Management Committee for the Safety Services, via the University Safety Adviser.

In practice certain of these duties may be delegated to other staff such as the Departmental Safety Supervisors, Fire Wardens, and First Aider's, who then have the full authority to act on behalf of the Head of Department in specific capacities.

A list of staff with specific health and safety responsibilities is given at Appendix 1.

Of these positions the departmental safety supervisor has an important co-ordinating role and a fuller list of the duties of this post are outlined below.

3.3DEPARTMENT SAFETY SUPERVISOR

Specific duties have been delegated to Departmental Safety Supervisor and these are as follows:-

To advise and assist the Head of Department in fulfilling the health and safety responsibilities of the department and in ensuring that guidance on health and safety issued by the department or issued by the University Safety Service is adhered to, and distributed to staff/students as appropriate.

To act as a focal point for day-to-day issuese.g. providing advice to deal with problems, queries, accident reporting and investigation, training, assessments.

To organise and conduct relevant departmental safety inspections with other staff. To maintain a record of such inspections on University Inspection Report Forms (Report Form and risk assessment procedure for prioritising remedial action included in Office Safety Manual).

To ensure that all portable electrical equipment in the department, whether owned by the individual, the department or another organisation (if on loan) is subjected to electrical safety checks at appropriate intervals.

To ensure that appropriate safety training is undertaken by staff.

To provide new members of staff with information and/or induction training outlining local safety policy; accident and incident reporting procedures; information on means of escape in event of fire; fire evacuation procedures; first aid facilities; and names of staff with specific responsibilities for safety etc.

To advise students re the items referred to in induction training above.

To arrange for the prompt reporting of accidents, incidents and cases of occupational ill health in accordance with University procedures. To investigate these to identify appropriate remedial action.

To ensure that first aid boxes in the department are checked regularly by a suitable member of staff and that any deficiencies are reported and made good; and similarly to ensure that fire extinguishers and means of escape are inspected on a monthly basis and deficiencies dealt with.

In matters of urgency to act with the delegated authority of the Head of Department and where appropriate to liaise with University Safety Adviser on these.

To refer promptly to the Head of Department or University Safety Adviser any health and safety problems where there is uncertainty as to the standards to apply or which cannot be resolved in a timescale appropriate to the risk. Items of general concern re resources, policies etc. can also be referred to the Management Committee for the Safety Services via the Head of Department.

♦To periodically review health and safety policy, health and safety procedures in department.
(A log for updates/amendments to the Safety Policy is given in Annex 2).

3.4STAFF

School staffs are responsible for:

Observing all safety rules, procedures and instructions and relevant codes of practice.

Making proper use of all work items, and equipment, provided.

Not intentionally or recklessly interfering with or misusing anything provided in the interests of health and safety.

Reporting to their immediate supervisor/line manager any observed defects or damage to property or equipment.

Reporting to their immediate supervisor/line manager any hazards that come to their attention.

Discussing any concerns over health and safety with their supervisor/line manager.

Referring any important issues to theHealth and Safety Committee, or their Supervisor/line manager.

Co-operating with any departmental and/or University safety rules.

Discussing their safety training needs with their supervisor/line manager.

3.5STUDENTS

3.51 Undergraduate Health and Safety Statement

Undergraduate students in the Department of Design are required to share the responsibility for achieving a safe working environment. All students must follow Health and Safety procedures, and understand the implications of these procedures on all activities within their programme of study. The following points should be considered at all times:

Observe all safety rules, procedures and instructions and relevant codes of practice.

Use facilities and equipment only for their intended purpose.

Do not to interfere with, or misuse, anything provided in the interests of Health and Safety. (Goggles, masks, guards etc.)

Discuss any concerns over health and safety with a member of staff or the Module Manager.

Do not work in studios, laboratories or workshops on your own.

Do not work in studios, laboratories or workshops outside normal teaching hours. (9am-5pm Monday to Friday during teaching weeks.)

Where appropriate, at the commencement of a module, Module Managers will bring relevant Health and Safety issues to the attention of students and obtain student signatures that they are aware of the risks.

Certificates of Compliance must be signed and returned to the Module Manger before any student is allowed to commence practical work using University facilities.

See Appendix 3 for sample Certificates of Compliance.

POSTGRADUATES

3.52 Post Graduate Health and Safety Statement

Post Graduate students in the Department of Design are required to take an active and responsible role in achieving a safe working environment. All students must follow Health and Safety procedures, and understand the implications of these procedures on all activities within their programme of study and research. The following points should be considered at all times:

Apply the departmental policies and procedures detailed in the Health and Safety Handbook.

Be fully conversant with all safety rules, procedures and codes of practice relevant to your specialism.

Use facilities and equipment only for their intended purpose.

Do not to interfere with, or misuse, anything provided in the interests of health and safety. (Goggles, masks, guards etc.)

Bring any concerns over health and safety to the attention of your project supervisor or the departmental health and safety supervisor.

Do not work in studios, laboratories or workshops on your own, or without means of attracting attention, in case you are involved in an incident.

Be an advocate for best practice in health and safety within your chosen field of study.

Make sure all samples are labelled stating clearly what the contents are, dated and displaying all correct hazard symbols.

•Makesureallworkinprogress,i.e.anychemicalsandsolutionsthatarestoredin bottles,flasks,containersetcarelabelledstatingclearlywhatthecontentsare, datedanddisplayingallcorrecthazardsymbols.

Atthebeginningofaprojectthestudentmustexplore,withyoursupervisor(s)all health andsafetyissues.RiskAssessmentsmustbediscussedwithyoursupervisor and written before any work commences. All suitable precautions and control measures must be put in to practice before any work commences. The risk assessmentswrittenforyourworkmustbecontinuallyupdatedandreviewedasyour projectdevelopsandnewequipment,materials,chemicalsandprocessesare used. Youmightfindthatagenericriskassessmentandalsoasafeoperatingprocedure has been written forthe equipment you want touse, if souse the information containedinthesetoundertakeyourspecificrisk assP.ssm>nt Againconsultwith yoursupervisor(s).

COSHHassessmentsmustbecarriedout,whereappropriate,whenchemicalsare usedorpurchased,thismust bedonebeforeanyworkcommences.

CertificatesofCompliancemustbesignedandreturnedtotheDepartment Office beforeanystudentisallowedtocommencepracticalworkusingUniversityfacilities.

SeeAppendix3forsampleCertificatesofCompliance.

4. STANDARDSANDPROCEDURES

Specificadviceonthestandardstobeachievedandtheproceduresforcarryingout thevariousriskassessmentsrequiredbylawaregivenintheappropriatesectionof theOfficeSafetyManual.

TheUniversityofLeeds HealthandSafetyPolicycanbeconsultedon:

Theorganisation andarrangementsfor dealingwithdepartmentalsafetyissues- including the details of individuals with specific responsibilities - are given in Appendices.

Signed Dated 24/11/13

ProfessorChrisCarr

HeadofSchoolofDesign

November2013 8

SCHOOL SAFETY MANUAL

APPENDICES TO THE HEALTH AND SAFETY POLICY STATEMENT

APPENDIX 1:DEPARTMENTAL INFORMATION ON KEY POSTHOLDERS AND RESPONSIBILITIES

APPENDIX 2:SAFETY STANDARDS AND POLICIES SPECIFIC

TO THE SCHOOL OF DESIGN

APPENDIX 3:SAMPLE CERTIFICATES OF COMPLIANCE FOR STUDENTS

APPENDIX 4:PEOPLE MATTERS

APPENDIX 5:FIRE SAFETY

APPENDIX 6: ELECTRICAL SAFETY

APPENDIX 7:RISK ASSESSMENTS

APPENDIX 8: CHEMICAL SAFETY AND COSHH REQUIREMENTS

APPENDIX 9:MANUAL HANDLING

APPENDIX 10: WORKING AT HEIGHT

APPENDIX 11:SLPIS AND TRIPS

APPENDIX 12:WASTE MANAGEMENT

APPENDIX 13:STUDENT FIELD TRIPS

APPENDIX 14:STAFF AND STUDENT MOTOR INSURANCE COMPLIANCE FORMS

APPENDIX 15:Absence from work, holidays and working from home

APPENDIX 16:CONTACT TELEPHONE NUMBERS

APPENDIX 17:RECORDS OF AMENDMENTS/UPDATES TO SAFETY POLICY

November2013 1

APPENDIX 1

DEPARTMENTAL INFORMATION ON ORGANISATION AND ARRANGEMENTS FOR DEALING WITH SAFETY ISSUES

HEAD OF SCHOOLProfessor Chris Carr

SCHOOL SAFETY SUPERVISORMr Les Johnson

DEPUTY SAFETY SUPERVISORMr Azim Abadi

SAFETY COMMITTEE ORGANISATIONAL STRUCTURE

School of Design FIRST AIDER(S)

Michael Brookes, Azim Abadi, Gareth Griffiths, Elaine Evans, and Lynda Howarth.

Health and Safety flow chart

Vice Chancellor

Prof Michael Arthur

Health and Safety Services

Dean of Faculty

Prof David Cooper

Health and Safety Services PVAC Faculty, Health And

Faculty ManagerSafety Meetings

Head of School of Design

Prof Chris Carr

School of Design, Health

And Safety Meetings

School Safety Supervisor

Mr Les Johnson

Deputy Safety Supervisor

Mr Azim Abadi

Fire safetyFirst Aid OfficerElectrical SafetyChemical Safety

Mr Mike AndersonMr Terry SmithMr Azim AbadiDr Richard Blackburn

Fire WardensFirst Aider's

APPENDIX 2

SPECIFIC ISSUES RELATING TO THE SCHOOL OF DESIGN

Safety Inspections

The School undertakes planned and unplanned safety inspections on a regular basis. The inspection team will consist of the head of School or senior member of staff, School safety supervisor, School manager and a senior member from the area being inspected. Where appropriate, members of the trades unions along with the faculty health and safety supervisor will be invited to join the inspection team.

One way to monitor the standard of work and safety in which the Health and Safety Committee monitors’ standards in the School of Design is by formal risk assessments on an annual basis. These will be carried out by a trained member of the Health and Safety Committee and a senior member of staff for each area. The results will be brought to the attention of the Health and Safety Committee and appropriate action will be taken.

Safety inspections will be carried out by the School Safety Supervisor or by other designated staff who have been appropriately trained, so as to cover all sections of the school over a one year period.

Action in Case of an Accident

The School Safety Supervisor or his deputies must be informed of all accidents, not just those that cause personal injury. It must be stressed that the reporting of a near miss is just as important as reporting an accident.All such accidents must be recorded on the universities online Sentinel accident reporting system. The school has two trained members of staff who have access to thereporting system, Azim Abadiand Les Johnson.

Ensure that you know the location of the FIRST AID BOXES. A list of First Aid boxes is given in the beginning of this booklet. Obtain advice and help from one of the members of staff trained in First Aid.

Absence from work, due to accident, for more than three days or from certain specified major injuries, diseases or poisoning, must also be notified to the local Inspector of the Health and Safety Executive, via the University Safety Adviser.

Working Outside of Normal Hours

It is essential that you enter your name in the log book provided, if you are in the school on weekends, holidays or weekdays after 6.30pm. This is located by the disabled doors in the Clothworkers South building. You should also sign out before leaving the building. In general, machinery must only be operated between 09.00 and 17.00. Experiments that require running overnight are not normally permitted. On the rare occasion when this cannot be avoided, permission must be sought from the School Safety Supervisor (the Academic Supervisor in the case of P/G Students) and notices are required to be posted both at the location of the experiment and at the door of the room containing the experiment. Appropriate forms for this are available fromthe Safety Supervisor.