Role of the Department Chair in Faculty Development

Wednesday January 18, 2012

9:00-10:30am

Kakaako MEB 202

MINUTES

Attendance: Marla Berry (via phone), Andrew Grandinetti (for Jay Maddock), Rosanne Harrigan, Chip Hixon, Keawe Kaholokula, Henry Lew,

Kathy Matsumoto (for Kim Uyehara), Scott Lozanoff, Kamal Masaki (via phone), Ginny Tanji, Dick Teshima (via phone).

1.Updates/Reminders

Lori Emery is ill and will not be attending.

-Promotion/Tenure Dossier Status: All dossier are with the TPRCs for review. If Chairs/applicants have not heard from the Dean, all is well (“no news is good news”).

-DPC Procedures: Departments are requested to complete the review of their DPC procedures and submit through the approval process. After approval by the department faculty, forward a copy to Lori for Dean’s approval.

2.Department Chair/Leadership Evaluations

HR and the Dean are encouraged to include items related to:

Values
Personal Qualities
Relationships between chair and respondent

Chairs would also like to have a description of the items in a leader that will be assessed. It would helpful if a copy of the job descriptions for both clinical and basic science chairs be made available to all Chairs in advance. If such a document could be approved, it would serve as a structure for the evaluation.

Chairs would like to discuss why the existing Annual Department ChairReport submission process is not used during the Chair/Leadership evaluation process. Should Chairs continue to complete their Annual Department Chair Report and should the faculty continue to complete their evaluation of the Chairs via the Annual Faculty/Department Chair Report submission process online via the JABSOM Faculty Development website?

3.Announcements from HR

Please attend the training for on line leave reporting either on January 20th from

2:00-3:45pm or on January 25th from 9:00-10:45am in the MEB auditorium. This training is for employees and supervisors that accrue leave.

Please note the following items related to recruitment:

Per EEO, candidates have 300 days to file a complaint
Make sure your documents and notes are in place
Make sure candidates meet the MQs
Do your reference checks and include a statement on the recommendation to hire memo
Also, in the recommendation to hire memo, explain why the candidate selected is the most qualified over the other candidates

Next Meeting: April 18 (9:00-10:30am, location TBA)

Next meeting will focus on teaching load calculations. We will invite Associate Dean Kasuya, a representative from the union, and Dr. Beverly McCreary, Assistant Vice Chancellor for Academic Personnel to attend.